February Board Meeting Quick NotesFebruary 16, 2017
Kansas City Barbeque Society
Board of Directors’ Quick Notes
February 10, 2017
Sandy Fulton, Secretary, called the Board of Director’s, February 10, 2017 meeting to order.
Roll Call: Mike Peters, Dennis Polson, Mike Hays, Mike Richter, Sandy Fulton, Wayne Lohman, Dave Compton, Joe Otto, Arlie Bragg, Randall Bowman, Michael McDearman, Phillip Brazier
KCBS Office: Carolyn Wells, Kim Collier, Karrin Murphy
MMA: Mike McCloud
Call In Requested: Tracey Satterfield
Mike Richter moved and Arlie Bragg seconded that the Board go into closed session.
Wayne Lohman moved and Mike Peters seconded that the Board go into Open Session.
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
Minutes of Last Meeting
Sandy Fulton: I move to accept minutes of the January 13, 2017meeting. Mike Peters seconded. Motion carried.
Mike Hays announced the 2017 officers:
Mike Hays – President
Mike Peters – Vice President
Sandy Fulton – Secretary
Randall Bowman - Treasurer
The financial statements for KCBS for the month of January 2017 were sent via email to the Board.
The Committee moves that they be approved as presented and entered into the permanent record of the Kansas City BBQ Society.
Dave Compton moved and Dennis Polson seconded that the financial statements be approved as received. Motion carried.
Presidents Report: No report for this month.
Sanctioning Report-Kim Collier
*Big Kahuna Wing Festival (COMPETITOR'S SERIES)
*Pig and Swig KC ( COMPETITOR'S SERIES)
Kansas City, MO
UMB Smokin' Vault (Competitors Invitational Series)
Kansas City, MO
Smoke on the mountain BBQ championship
*BBQ in the Badlands
Slab-O-Rama Barbeque Challenge
Bullhead City, AZ
*36th Annual Kennett Jaycee's
*Smoke Out Hunger BBQ Challenge
Kansas City, KS
*Kentucky's Fort Harrod Beef Festival Grill-Off (COMPETIEOR
Granite State BBQ Championship
*Smokin at the Ballpark BBQ Fest
Old Orchard Beach, ME
BBQ Festival 2017
VanamÃƒÂµisa, Saue Parish,
*Pig Mania Lebanon
*Weston Sizzlers Smokin along the Rails""
Kansas City Kosher BBQ Championship (COMPETITOR'S SERIES)
Overland Park, KS
*Shenandoah Valley BBQ Fest
Meat Smoke and Beer Festival 2017
*Smokin on Oak
Bonner Springs, KS
14th Annual Cookin on the Kaw
Boss Frogs BBQ
*Yak Ales Perth Barbecue Festival
*2017 Smokin' in the Forest
Central Iowa Expo BBQ & Cruise (Day 1)
Boone , IA
Central Iowa Expo BBQ & Cruise (DAY 2)
*Covington Cork & Pork Festival
Grillin' in Grafton
Cumberland Plateau BBQ Cook-off & Cruise In (Day 2)
*Racing for the BBQ
Lee's Summit, MO
New London's Best BBQ Chef Competiton
New London, CT
Smoke the Town
Septemberfest BBQ & Rib-eye Steak Cookoff Challenge
*Downtown Jonesboro BBQ Festival
Que & Cruz
*Go Hog Wild Arkansas BBQ Championship
Mid-South BBQ Festival
Mount Pleasant, TN
*Indio California State BBQ Championship & Festival
Smoked & Sauced a BBQ for Badges
Spring Hill, Ks
Wild West BBQ Cook Off
West Coast BBQ Classic
Long Beach, CA
*SoCal BBQ Bash and Expo(JUDGES FULL)
Que for the Troops
Smoke on the Square
*Silver Lake Apple BBQ Festival
Sliver Lake, MI
KTD Smokin ' Gobbler Cook-Off
Rehobeth Beach, De
The Carolina Grand BBQ Contest
Winston Salem, NC
Taste of Autumn BBQ Championship
*Jack Town Throw Down
Smokin Hot Backyard BBQ Contest ( BACKYARD CONTEST)
Cottage Grove, WI
Blount County BBQ Bash
*Grillin and Chillin
Cumberland Plateau BBQ Cook-Off & Cruise In (DAY 1)
Laurie Hillbilly BBQ
*Cape Jaycees BBQ Fest
Cape Girardeau, MO
Colorado Pork & Hops Challenge
Grand Jct, CO
*Currituck Heritage Festival
Powells Point, NC
Battle of the Brisket
NEEDS BOARD APPROVAL
Dennis Polson moved and Randall Bowman seconded that after the Board being informed that Keepers of the Fire were willing to cut their prize money in order to be more competitive, that the Board agrees to grant approval of their contest. Motion carried.
Date R'cvd Date of Contest Contest Name City ST
12/19/2016 09/8&9/2017 Hog Wild West BBQ Contest Leavenworth KS
Conflicting Contests – Additional Information
Going up against Fire and Ice , Independence MO -45 miles, Sam’s Club, Kansas City MO-35 miles Will not do a Sunday event, that is Church and family day 1271+ active teams in KS & MO
Joe Otto moved and Randall Bowman seconded to approve Leavenworth, Ks. Contest. Motion carried.
1/25/2017 8/18/2017 Smoke On Oak Bonner Springs KS
Excelsior Springs-50 miles had to change due to festival, this year only 1271+ active teams in KS & MO
Arlie Bragg moved and Phil Brazier seconded to approve Smoke on Oak. Motion carried.
1/26/2017 07/28&29/2017 8th Annual Vista BBQ Classic Vista CA
IOT Contest ( International)
Back Yard Contest
Total Teams that entered contest ( This count incudes non KCBS members)
Average # Teams per Contest
Average Prize money
YTD TEAM COUNT
Sanctioning Report: Sandy Fulton
There was no Committee meeting in January. Yearend report was given at the January meeting.
KCBS/MMA Marketing Report
(Stats through 1/1/16 - 1/31/16)
Web - YOY Comparison
- Total page views for January: 579,657 (+1.3%)
- Total Unique Users for January: 38,963 (+0.5%)
- Time per Visit: 5:58 (-19 seconds)
- Advertising sold for January: $300
- Scorecard Page Hits - See additional report
- Ongoing website updates
250KCBS Meals Mission
- Current Total to Date – 294,141 meals
- 130 Contests Signed Up to Date
- Ongoing coordination, planning, and logistics for 2017 Sam’s Tour
- Team and Judge lists are all full, only a few team wait list spots available
- Tour Updates
Great American Cookout Tour
- 2017 presentations concluding
- 2017 schedule - confirmation pending
- Sponsor Updates - Gunter Wilhelm Opportunity, Omaha Steaks Opportunity
PR & Social Media - YOY Comparison
- ● Twitter Impressions: 20,497 (+52%)
- ● Twitter Followers: 13,095 (+25%)
- ● Facebook Page Likes: 48,572 (+24%)
- ● Facebook Reach: 163,286 (+67%)
- ● Instagram followers: 1,379 (n/a)
Total Audience: 63,046 (+12%)
- Total: $481.86 50% to KCBS $240.93 - %50 to MMA $240.93
- Website Re-skin Discussion
- Seal of Approval Updates –McCormick will have two additional products to be introduced at Sam’s
- 2017 social media strategy
- HPBA Cooperative Marketing Update
Marketing Report: Mike Hays
The Marketing Committee did not have a January meeting
International: Wayne Lohman
February 2017 International Board of Managers Report
Travel commitments for January 2017 didn’t slow down for the IOTeam as we had to divide the team to fulfill CBJ classes and contests in Italy and Australia. For the 3rd year, Winter Extreme South Tyrol, better known as WEST, filled the 30 cooking slots to kick off the European BBQ Circuit. Prior to the contest, a CBJ Class certified 29 new judges and 8 CTC which brought our International Membership numbers close to 1300. Teams from 8 countries competed in this contest which has to be the most extreme cooking conditions on our circuit.
This event gave us the opportunity to work with new organizers from Hungary, Slovenia and Austria. As a result, we have scheduled classes and contest for all 3 locations for 2017, which includes working with the US Embassy in Slovenia who has invited KCBS to host BBQ Culinary seminars and a VIP Dinner during our 2 week visit in May. Our contest site is on Zvilije Lake, near the capital City of Ljubljana.
The Hungarian organizing team has scheduled both cooking/judging classes in June and a contest for September in the famous Tokaii Wine Region where we will pair wine and BBQ at the weekend seminars. Our two organizers, Mariusz Adorjanyi and Nemeth Levente are heavily involved with BBQ in Hungary through the largest food blog and smoker manufacturer in Hungary. This past July, the KCBS IOTeam was invited to the Hungarian US Embassy to discuss the introduction of the Mangalic Pig to the professional BBQ circuit in Hungary.
To date, we have sanctioned new contests in Estonia, Costa Rica, England, Austria and Australia. Information on these new events will be reported as the classes and contests develops. Our classes and contests in Australia will be reported in the March Board of Managers Report when the team returns to the States.
CBJ Committee Report: Dennis Polson:
The CBJ Committee would ask the Board to consider approving the enclosed information.
!. A standard letter to be sent to the CBJ for conduct unbecoming of a CBJ.
This letter will be put into the Judges files for future CBJ Chairs to review. Along with the letter a statement as to the offence, the method of contact to the CBJ, and the outcome of the contact.
2. The following steps will be used to determine what would be the best approach to help CBJ’s to better their skills as a Judge.
A. This letter from the CBJ Chair who is a Board member. The Chair might suggest Continuing Education, CBJ Class, review of the rules, etc.
B. The second offense: The CBJ will be required to take the CBJ class Power Point session at no cost to the CBJ.
C. The third: Could be a “three strikes and you are out”, with Board approval in Executive Session. Provisions could be established by the Board for a return to active judging.
The CBJ have a “KCBS Judges’ Code of Conduct” that they must sign to be a CBJ in the CBJ manual. Each of these 6 items may fall in A., B., C., without going through to each step. It will depend on the infraction. EX: consume alcohol or Anti-Discrimination is C.
By approving, this will give the CBJ Chair, in the future, more guidance form the Board.
3. The CBJ will always have the right to speak to the Board.
4. Add a statement to the Judges Oath – “and to uphold the principles that have been established by Kansas City Barbeque Society for Barbeque Judges”
This would emphasize the expected conduct at each competition.
We need to have pins made for 200 plus contest Judges and have recondition in Bullsheet.
Rep Committee: Dennis Polson:
Rep Form Letter
Dear (Insert Judge’s Name),
As the Representive Chair, the KCBS Board of Directors has authorized this letter to be sent to you as a follow up to our conversation of (insert date of conversation). As you know from our conversation, it has been brought to my attention that you may need to review the rules and regulations, Rep Advisories, Rep Manual along with the Rep’s Code of Conduct.
By taking the time to comply with these requests, I am sure no further action will be necessary. KCBS recognizes your time and effort as an Independent Contractor.
Question: Can a Rep be a Contest Organizer, Team coordinator, Judge Coordinator, vending and/or any other responsibility other than a Rep.
Opinion: NO. A Rep could be on the contest committee but step down when he/she is assigned as Rep but a Rep cannot be the Organizer of a contest they are Repping. A Rep cannot be listed as Team coordinator, Judge Coordinator and/or any other responsibility other than a Repping. A Rep may, and is expected to, work closely with Organizer, Team coordinator, Judge Coordinator, and/or other committees to make sure they understand the needs of the contest. The Rep may be involved in Judge seating assignments, either before or at a contest.
Tech Committee-Joe Otto
No report for February
January 24, 2017
MEMBERS: Randy Bigler, Carolyn Wells, Randall Bowman, Julie and Rusty Cook, Rais Keyes, Carol Bigler, Darrell Meade, Sandy Fulton and Karrin Murphy.
Banquet Committee held a Post Banquet Meeting to review this year’s Banquet.
Sandy again thanked the Committee for all of their hard work this past year. Their time and efforts were certainly appreciated by all in attendance.
The Committee reviewed some of the comments they received after the Banquet. These suggestions will be passed on to next year’s committee for their review. There were problems, and they will be corrected next year.
Randy suggested that next year’s committee discuss with the Board the possibility of holding the annual Banquet in Nashville every 4-5 years. The reason for Nashville was because of the high attendance we have had in the past in Nashville. This would also give members on the East Coast the opportunity to attend.
Carolyn reported the recap will be completed in the next few days.
Next year’s Banquet will be held at the Argossy in Kansas City.
Membership Report: Mike Peters:
January Membership Numbers
Active Members 21045
New Members 382
New from CBJ Class 97
Renewed Members 1421
Non-Renewed Members 415
New from Website 235
Total Lifetime Members 1213
International Members 1264
Countries Represented 31 Hungary added
Membership Committee did not meet in January.
Ambassador Program - Still in process, hopefully 2017 committee will continue.
Proactive Membership Drive - Sent out emails to non-renewed members 2015.
Rules Committee Mike Richter
No report for February
Nominating Committee: Arlie Bragg:
We need to look at different programs for members to vote. The one we have used in the past is way too expensive and the contract is up this year.
I would like to see the answers to the questions from nominees to be put in the Bullsheet at least one month earlier.
This will be addressed during the Strategic Planning Meeting tomorrow.
Communications Committee: Mark Simmons
Strategic Planning Committee: Bill Capstack
Philanthropy Report-Dave Compton
Over the past few years we've gone from 24 to 36, to 60, to 75 Scholarship applications - we could very well end up with a hundred apps this year! Everything is up and running for the KCBS Scholarships and the Challenge Grants applications. All applications are totally electronic, including all attachments and I've asked Karrin to run an ad in the BullSheet letting people know that they can apply now for both programs.
I ask that the Board accept this report.
The 2016 board approved pricing the membership fee to $40 for both domestic and international members. This is a $5 increase for domestic and $5 decrease for international members. It was my understanding as Membership Chair that effective 1/1/17; ALL membership fees would become effective, including those taking CBJ classes. It was discussed with Sammye that all CBJ classes on the books for 2017 would be charged the 2016 rate as they were booked under that rate.
There is discussion as to the cost for CBJ classes since both members and non-members are able to take the class. Currently members are charged $45 for the cost of the class to become a CBJ and non-members are charged $80. For clarification, current KCBS member cost should stay the same at $45 for the CBJ class and non-member cost should increase from $80 to $85.
Closed Session Agenda:
Dennis Polson moved and Randall seconded to go into closed session. Motion carried.
Arlie Bragg moved and Dennis Polson seconded to go into open session at 8:45 PM.
After Closed Session:
Dave Compton moved and Phillip Brazier seconded that the meeting be suspended tonight until tomorrow. Motion carried.
Mike Hays: We are back in session; it is Saturday morning at 8:45 AM.
I would like to announce the Committee Chairs for 2017 for the record:
Joe Otto: Strategic Planning and Assistant Treasurer
Sandy Fulton: Sanctioning and Banquet
Mike Peters: Membership and Technology
Randall Bowman: Finance and Marketing
Wayne Lohman: International
Dennis Polson: CBJ Committee
Phillip Brazier: Rep Committee
Mike Richter: Rules Committee
Arlie Bragg: Nominating Committee and Building Committee
Michael McDearman: Communications and Education
Dave Compton: Philanthropy
Mike has asked that all Committee Chairs send him an email with time and day of your meeting. Encourage all to reach out for new members to your committees.
Carolyn Wells: The required documents have all been signed and completed and left for examination for all Board Members, except of course for their own. The policy on Anti-Discrimination and Anti-Harassment, Conflict of Interest, Code of Conduct Policy, Documentation Policy and Board of Directors Responsibility Statement. Do any Board Members have any objections to these documents?
Sandy Fulton moved and Wayne Lohman seconded that these documents be accepted and no conflicts were found. Motion passed.
Dennis Polson moved and Mike Richter seconded that we rescind Advisory 5.08 from the minutes from February 10, 2017. Motion passed.
Phillip Brazier moved and Dave Compton seconded that Advisory 5.08 should be changed and to read as follows:
Question: Can a Rep have any other responsibilities, business interest, in any other activities in conjunction with a contest they are repping. The answer is “NO”.
Arlie moved and Dave Compton seconded that the meeting me adjourned. Motion passed