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May Board Meeting Quick Notes

May 12, 2017

Kansas City Barbeque Society

Board of Directors’ Quick Notes

May 10, 2017

 

Mike Hays called the meeting to order at 7:09 CST.

Motion by Dennis Polson and seconded by Arlie Bragg for Board to go into Closed Session.  Motion passed.

Member Request to Speak:   Mike McCloud

Dennis Polson moved and Randall Bowman seconded that the meeting go in to Open Session at 8:09 CST.  Motion passed.

Roll Call: 

Mike Peters,  Dennis Polson,  Mike Hays,  Sandy Fulton,  Arlie Bragg, Randall Bowman,  Michael McDearman, Phillip Brazier. Joe Otto

Members Absent:  Wayne Lohman, Out of Country

                                   Mike Richter

                                   Dave Compton, Resigned from Board

 

KCBS Office:  Carolyn Wells, Kim Collier

MMA:  Mike McCloud  

Board pledge:

                Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

                I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.

Minutes of Last Meeting

Sandy Fulton:  I move to accept minutes of the April 12, 2017 meeting. Joe Otto second.  Motion Passed.

 Financial Statements

Randall Bowman:  The financial statements for KCBS for the month of April 2017 were sent via email to the Board.  The Committee moves that they be approved as presented and entered into the permanent record of the Kansas City BBQ Society.  Respectfully Submitted,

Randall Bowman, Treasurer

Chair Finance Committee

Presidents Report:  Mike Hays

The Board is very sad to receive a Letter of Resignation from Dave Compton.  Dave has always been a voice of reason and logic.  He has done a tremendous job as Chairmen of the Philanthropy Committee and he will be sorely missed.

Joe Otto, who served as Dave’s Co-Chairman has accepted the position as Chairman.  He reported to the Board that everything is going accordingly.  Arlie Bragg, who has served on this Committee in the past, offered his help to Joe.

 

Sanctioning Report-Kim Collier

Start Date

Event Name

End Date

Created Date

Contest Location

9/22/2017

Smokin in The Hills

9/23/2017

5/2/2017

Hillsboro, OH

11/11/2017

Brew B Q

#########

5/2/2017

Nashville, TN

8/19/2017

*McHenry Rotary Blues Brews & BBQ

8/20/2017

4/28/2017

McHenry, IL

8/31/2017

38th American Royal World Series of Barbecue (INVITATIONAL)

9/2/2017

4/28/2017

Kansas City, KS

9/1/2017

38th American Royal World Series of Barbecue (OPEN)

9/3/2017

4/28/2017

Kansas City, KS

9/15/2017

*Pork-A-Palooza

9/16/2017

4/28/2017

Weatherford, Ok

10/6/2017

*Hog Wild BBQ Contest

10/7/2017

4/28/2017

Corinth, MS

5/25/2018

*Big Bear Memorial Weekend BBQ Festival

5/26/2018

4/28/2017

Big Bear Lake, CA

9/29/2017

*Q in The Lou

9/30/2017

4/27/2017

St.Louis, MO

10/20/2017

2017 Greenbriar Blaze Off and Senior Q

#########

4/27/2017

Independence, MO

7/14/2017

The Georgia Smithfield Guinea Pig

7/15/2017

4/13/2017

Cummings, GA

8/11/2017

*Q'ing to Cure Childhood Cancer BBQ Cookoff

8/12/2017

4/13/2017

Conroe, TX

8/12/2017

Northwood Triple Crown(BACKYARD)

8/13/2017

4/13/2017

Antigo, WI

8/12/2017

Seward County Fair Rib Rally(COMPETITOR'S SERIES)

8/12/2017

4/13/2017

Seward , NE

8/25/2017

*Montana Pitmaster Classic

8/26/2017

4/13/2017

Bozeman, MT

8/25/2017

*BBQ at the Jungle

8/26/2017

4/13/2017

Fairfield, OH

9/15/2017

*Smokin on the White

9/16/2017

4/13/2017

Batesville , AR

9/29/2017

Free State BBQ Showdown

9/30/2017

4/13/2017

Wesminster, MD

10/7/2017

Smoke on the Water(BACKYARD ONLY)

10/7/2017

4/13/2017

Guntersville, AL

10/14/2017

Bay State BBQ Championship

#########

4/13/2017

Monson, MA

10/21/2017

Ocean Sate BBQ Championship

#########

4/13/2017

West Kingston, RI

3/16/2018

Smokin In the Square

3/17/2018

4/13/2017

Pensacola, FL

9/22/2017

4th Ruhrpott BBQ 2017

9/24/2017

4/12/2017

Waltrop NRW, Germany,

9/22/2017

*The Rumble on the River presented by TheBBQSuperStore.com

9/23/2017

4/12/2017

Grand Haven , MI

10/6/2017

Riverside Blues, Brews & BBQ Festival

10/7/2017

4/12/2017

Greenfield, MA

6/16/2017

*Starr's Primal Cook-Off (BACKYARD ONLY)

6/17/2017

3/30/2017

Carlinville, IL

9/29/2017

Rim County BBQ Classic and Testicle Festival

9/30/2017

3/30/2017

Payson, AZ

2/16/2018

*Shotgun Fred BBQ Showdown

2/17/2018

3/30/2017

Huntsville, TX

10/6/2017

National Pro BBQ Tour Championship

10/7/2017

3/28/2017

Bentonville, AR

6/24/2017

“Burnt Ends†Oklahoma Barbeque Championship

6/25/2017

3/27/2017

Oklahoma City, OK

6/30/2017

*Kansas Star BBQ Shoot Out Day 1

7/1/2017

3/24/2017

Mulvane, KS

7/1/2017

*Kansas Star BBQ Shootout Day 2

7/2/2017

3/24/2017

Mulvane, KS

7/28/2017

Smoke on the Shrine Lake & Bluegrass Festival (PALMETTO BBQ SERIES)

7/29/2017

3/24/2017

Summerville, SC

9/29/2017

*Unruly Country Brew N' Que Festival

9/30/2017

3/24/2017

Sonora, CA

11/3/2017

* Roarin Lions Smokin BBQ

11/4/2017

3/24/2017

Statham, GA

6/16/2017

Q'n With Kia-Kia-Kia

6/17/2017

3/23/2017

Ogden, UT

6/16/2017

*Dadfest Barbeque Cook-Off (BACKYARD ONLY)

6/17/2017

3/23/2017

Kansas City, MO

8/25/2017

Wild West BBQ Shoot Out

8/26/2017

3/23/2017

West Wendover, NV

10/13/2017

*Smokin' Blues & BBQ Festival

#########

3/21/2017

Duncanville, TX

6/16/2017

*Beresford Wheels 'n Squeals (RUSHMORE CUP QUALIFIER)

6/17/2017

3/20/2017

Beresford, SD

6/23/2017

Smoke on the Diamond (BACKYARD ONLY)

6/24/2017

3/20/2017

Brookwood, AL

5/27/2017

Italian Hardcore Barbcue

5/28/2017

3/17/2017

Anzola dell'Emilia, Italy,

6/9/2017

Beltway BBQ Showdown

6/10/2017

3/17/2017

Upper Marlboro, MD

6/23/2017

*Grillin'@Gator Grounds

6/24/2017

3/17/2017

Bunkie, LA

7/8/2017

Red White Blue and Que Presented by Lucas Oil Speedway

7/9/2017

3/17/2017

Wheatland, MO

7/28/2017

*Fire on the Mountain

7/29/2017

3/17/2017

Leburn, KY

8/6/2017

Adath Israel Kosher BBQ Contestant and Festival (COMPETITOR'S SERIES)

8/6/2017

3/17/2017

CINCINNATI, OH

3/24/2018

Springbreak BBQ Contest

3/25/2018

3/17/2017

Lommel Belgium ,

 

SANTIONING COMMITTEE MINUTES - Sandy Fulton, Chair

April 13, 2017– 7 PM EST

MEMBERS:  Eddie Smith, Mickey Williams, Ron Templeton, Charlie Barrineau, Debbie Yopp, Graham Wilson, Robert Stouffer, Randy Bigler – Co-Chair,  Kim Collier, Karrin Murphy, Carolyn Wells, Executive Director, Mike Hays, President

In order to focus on this year’s goals I felt it would help if we had co- chairs to the several goals that we had decided on in the March meeting.   Each month they will report to the committee on the progress they have made.  I will be part of each committee for any assistance I can give.  The following is a list of these committees:

KCBS Video:  Charlie Barrineau, Graham Wilson and Randy Bigler

This is a project we started working on last year.  We were going to have a contest, and publish in the Bullsheet for individuals to put together the story of how a BBQ event is put together.  Showing the progress of an event and interviews with cooks, sponsors, judges, organizers etc.  Charlie has already created a video for his contest.  Charlie has shared this with me and I have sent it to the members.  This committee will look into the cost of the editing of the video and the findings will be shared with the Board of Directors.

Culde Sac Cookers:  Mickey Williams, Ron Templeton and Eddie Smith

A new program introduced by Board Member Michael McDearman, which will bring back elements of what KCBS started out being – a social get together to enjoy the creativity, techniques and people along with recognizing success in the contest categories.  Michael has given me permission to share this letter with the Sanctioning Committee, which I have.

Mike Hays has asked that the Committees assigned to the Board have members on this ADHOC committee.

BBQ Team Ambassadors and Welcome Notebook –Debbie Yopp and Robert Stouffer

This is a program that Debbie currently uses to help new teams when they are participating in a comp. It has been successful for her and we would like this to be shared with other Organizers through our Organizers Facebook Page.  Also the producing of a program notebook handed to all cooks and judges at the beginning of the contest.  This book will have advertisers in it, sponsors and information about the area.  Spaces in it can be sold to advertisers.

Organizers Facebook Monitoring:  Daily review of the Organizers Facebook Page.  Making sure questions Organizers have get a response.  Staying up to date with conversations on the site.

Sanctioning/Conflicts: Randy Bigler, Sandy Fulton

 As the Board of Directors requested at their March meeting, the Sanctioning Committee will review all sanctioned events conflicts and give their recommendation to the Board.  Kim will share them with Randy and Sandy who in return will gather all facts and bring them to the Sanctioning Committee for their recommendation to the Board. 

Kosher Contests:   Randy Bigler

Will update the Sanctioning Committee on the progress being made for these contests and results of the ones held.

Realizing that all Organizers are not KCBS members brought a challenge to the Committee.  It was agreed that each member will share at least two ideas for an Organizer to become a KCBS members.  Result should be that all Organizers are KCBS members.  These ideas should be shared this month through emails and then decided upon next month.

With no further business meeting adjourned.

Sandy requested an update from Michael McDearman on the Cul de  Sac Cookers Adhoc Committee.  The Sanctioning Committee has three members who have shown an interest in helping and are waiting for Michael’s direction.  Michel informed Sandy that he will be in touch with them very shortly.

 

KCBS/MMA Marketing Report

May 2017

 

(Stats through 4/1/17 - 4/30/17)

 

Web - YOY Comparison

  • Total page views for April: 444,425 (+7.6%)
  • Total Unique Users for April: 38,818 (+8.6%)
  • Time per Visit:  4:28 (+ 6 seconds)
  • Advertising sold for April: $1,340
  • Scorecard Page Hits - See report
  • Ongoing website updates 

National Pro BBQ Tour

  • 10 tour stops completed
  • First 2017 Regional Championship in Las Vegas was a huge success
  • Event was filmed for potential TV series; First on-site TV shooting for Sam's Club Series successful in Vegas
  • Smithfield, New Zealand Lamb, and Cargill activations
  • Next stops are St. Charles, MO; Bowling Green, KY; and Marietta, GA
  • Expansion of National Pro BBQ Tour marketing support on Social Media 

Great American Cookout Tour

  • May Events: Bixby, OK; Council Bluffs, IA; Westmont, IL
  • New Accessory Partner: Blue Rhino
  • Media Interview: WOWT 6, Council Bluffs, IA
  • Ace Hardware Partnership - May Retail Stops 

PR & Social Media - YOY Comparison

KCBS: (April)

  • Twitter Impressions: 47,887 (+10.09%)
  • Twitter Followers: 13,585 (+21.19%)
  • Facebook Page Likes: 50,218 (+20.2%)
  • Facebook Impressions: 561,717 (+2.74%)

 KCBS (YTD)

  • 2,165,616 social impressions in 4 months
  • 239,612,709 YTD Reach through traditional media & site
  • YTD through April, social media impressions are up almost 50% with over 2.1 million impressions (as opposed to 1.4 million for the same time last year).SOCIAL 

Merchandise

  • Total:  $182.60

○        50% to KCBS $41.30

○        50% to MMA $41.30

 

Miscellaneous

  • Completion of 2017 Member Survey ques; under review
  • Alliance with Tailgater Magazine for Survey Prize Package
  • All contracts from 2017 and 2016 sent to Exec Committee
  • Update on Famous Dave's: member in-store benefits kick off June 1
  • Supporting Bass Pro project with Social Promotion

 Status on a few sponsor payments

 

Marketing Committee:  Randall Bowman, Chair

We have no official report this month.

 

International Board of Managers Report- Wayne Lohman

No Committee Report for May.  Wayne is out of the country teaching KCBS CBJ Classes.

 

KCBS CBJ Committee Minutes

KCBS CBJ Committee Minutes 

Date: April 24, 2017   7 pm CDT 

Members Present: Dennis Polson, Chair; Mike Hays, KCBS President; Carolyn Wells, KCBS Executive Director; Linda Polson, Marge Plummer, Maxine Kilgore, Jon Amidei, Mike Peters, Carl Parrish, John Scharffbilig, Linda Lucas, Bill and Debbie Gage and Ralph Williams. 

Chairman, Dennis Polson, called the meeting to order and reported that the BOD had approved the personal drinking container advisory, stating that judges may not bring their personal drinking containers into the judging area. 

Dennis asked for feedback regarding the directive for seating judges, either by pre-assignment or the “Southwest Shuffle.” Most of the feedback has been positive. Dennis clarified a question regarding using only Certified Table Captains. 

The committee discussed the BODs request for a definition of average; Dennis had previously forwarded numerous comments from various committee members and others to the group. Following extensive discussion, the consensus of the group was to recommend to the rules committee that nothing be done as far as defining average; any possible change would only complicate the issue further. Committee members agreed with the statement regarding #6 -Average, “If there was no reaction positive or negative, then that sample would be average” and suggested that that explanation could be given in answer to questions at CBJ classes. 

Marge reported that the MCBJ test committee will be meeting in early May to work on the project; they were delayed due to receiving incorrect sample tests. She will have a report for the committee at the next meeting. 

Dennis asked committee members if they feel that KCBS should have mandatory re-certification of all CBJs. Several potential problems were voiced including monitoring & record keeping, increased staff time, potential loss of income to KCBS with mandatory requirements, members who are not judges, the logistics of setting up a program on You Tube or the KCBS website, room for judges to audit CBJ classes, notification of organizers and/or Reps of members who are out of compliance. 

Dennis asked for other concerns to be addressed; as none were voiced, the meeting adjourned at 7:40 pm.  Next meeting will be June 26th at 7 pm CDT. (There will not be a meeting in May due to Memorial Day weekend). 

Submitted by: Linda Polson, Recording Secretary

 

Rep Committee – Philip Brazier, Chairman

Rep Committee Meeting  April 25, 2017

Meeting was called to order at 7:00 PM

Phillip Brazier – Rep Chair conducted the meeting

Roll call was taken and all members were present.  Mike Hays-President and Carolyn Wells – Executive Director were, also, present.  Kathy Brazier recorded the meeting.

First item on the agenda was to discuss any feedback, positive or negative, about present methods being used to seat judges.  There were several members who said that they had received nothing but positive feedback from teams, while the responses from judges were more of a “understand why you are doing it” reply.  Nothing negative just understanding.

Next, the committee discussed, further, the reasoning behind the recent implementation of Advisory 3.32 that deals with the number of Entries per Table.  The main objective is keep the number of entries per table as close to six (6) as possible; with emphasis on not adding tables because of excess judges.

The committee was informed that the latest updated version of the Rep Advisory Manual had been posted on the KCBS website under “Resources”, “Downloads” so everyone can see them.  All reps are asked to review them and send any needed corrections to pbrazier@kcbs.us.

The floor was then opened for any discussions.

A list of names that have been submitted for consideration for Rep Training was presented with a request that if any committee members would like to comment on any of the candidates, please contact the Rep Chair.

Steve Grinstead asked for a message to be sent out to all Reps that should there be a need to contact either he or Scott Grinstead during the week between the hours of 8:00 AM and 5:00PM, in regards to a problem with KCBScore, they should do so via email, not by phone calls.  Those needing assistance should briefly state the problem and include a call back number.  If it is an emergency, they can still phone.

The topic of excess judges at a contest was, briefly, discussed.  Several examples of utilizing these judges in other aspects of the judging process instead of judging were presented.  In almost all cases the judges being exposed to other duties inside the judging tent where very receptive afterwards.  Very positive feedback.

In a couple of cases, some teams had expressed they were in need of help at the contest and some judges volunteered to go and assist the teams.

Brazier informed the group that the next meeting would be on May 23rd.

The meeting was adjourned at 8:06 PM. 

Phillip Brazier moved and Dennis Polson second to reword the question and the answer to the first issue and add a statement addressing the drinking or second portion of Advisory 1.09 Motion passed. 

Original:

1.09 Drinking Alcohol by Reps & Loitering with Teams

 Question:  Is it OK to sit and visit with a team and drink?

 Opinion:  No!  Actually, there are two issues here. Visiting with a particular team— sitting and visiting with one particular team gives the appearance of favoritism.   Reps are encouraged to walk around the cooking area and introduce themselves to all the cooks.

This question is too vague and the answer does not address the “drink”

Rewritten:

1.09 Drinking Alcohol by Reps & Loitering with Teams

 Question:  Is it OK to sit and visit with a team for an extended length of time and have a drink with them?

 Opinion:  No!  Actually, there are two issues here.

First, sitting and visiting with one particular team for an extended period of time gives the appearance of favoritism.   Reps are encouraged to walk around the cooking area and introduce themselves to all the cooks.

Second, Reps may not consume alcohol (have a drink) at a contest they are working from the time they arrive on Friday for a Friday/Saturday contest or Saturday for a Saturday/Sunday contest until scoring packets are distributed after awards and any issues resolved.

                                                            *****************************

 

Phillip Brazier moved and Mike Peters seconded to accept Advisories 1.18 and 3.27 and as written below.  Motion passed.

1.18 Rep being a Contest Organizer and/or Judge Coordinator and Team Coordinator.

 Question:  Can a Rep be the Contest Organizer and/or Judge Coordinator?

 Opinion:  NO.  A Rep could be on the contest committee but step down when he/she is assigned as Rep but a Rep cannot be the Organizer of a contest they are Repping.  A Rep may, and is expected to work closely with the Organizer/Judge Coordinator to make sure they understand the Judging needs, selection process, etc. and may be involved in Judge seating assignments, either before or at a contest.  BOD

3.27 Official Time Clock Malfunction  

Question:  What do we do if the Official Time Clock Malfunctions or becomes damaged?   

 Opinion:  If possible, borrow a clock from one of the teams.   Also, most cell phones have a built-in clock that is synchronized to the same signal as are Atomic clocks.   Notify the teams immediately.  In either case, be lenient on the next subsequent category (only) while teams verify time.                                     

Phillip Brazier moved and Mike Peters seconded to add examples for Advisory 1.19.  There have been several questions in regards to the vagueness of the Question and many have asked for examples.  Motion passed.

Original:

1.19 Rep Having Other Responsibilities, Business Interests or Activities in Conjunction with a Contest

 Question: Can a Rep have any other responsibilities, business interests, or partake in any other activities in conjunction with a contest they are serving as the contest Rep?

 Opinion:  NO

Rewritten:

1.19 Rep Having Other Responsibilities, Business Interests or Activities in Conjunction with a Contest

 Question: Can a Rep have any other responsibilities, business interests, or partake in any other activities in conjunction with a contest they are serving as the contest Rep?

Answer: No. A couple of examples are, but not limited to:

Once you appear on the contest site as a KCBS Rep whose travel, lodging, and or any other expenses are being paid to you by the KCBS contest organizer, you may not work for another organization, at the same time, for duration of the contest.

Nor can a KCBS Contest Rep operate or manage a vending booth/trailer of any type at the contest they are repping.

Phillip Brazier moved and Dennis Polson seconded to reword Advisory 5.02.  Motion passed.

Original:

5.02 Eco Friendly Turn in Containers 

 When Bio/Eco Friendly turn-in containers are required by local, state or other governmental regulation then all teams should be notified at least 30 days in advance.  

 This notice to all teams shall include a description of the turn-in containers to be used.  Rules need to be reviewed which may allow either foil or wax paper to help insulate the heat of the product in these Bio/Eco friendly boxes.

 This is not applicable unless required by local state or other governmental regulation.  For more information, check with KCBS. 

Rewritten:

 5.02 Eco Friendly Turn in Containers 

When Bio/Eco Friendly turn-in containers are required by local, state or other governmental regulation then all teams should be notified at least 30 days in advance.   This notice to all teams shall include a description of the turn-in containers to be used.  This should have been done by the Organizer prior to Reps arriving on contest day.

Rules need to be reviewed with the teams which may allow either foil or wax paper to be used to help insulate the heat of the product in these Bio/Eco friendly boxes.

 This is not applicable unless required by local state or other governmental regulation.  For more information, check with KCBS.

Phillip Brazier moved and Dennis Polson seconded to remove the last sentence of the Opinion.  This 7.36 no longer exists. Plus, this removes any question as to when an entry can be returned.  Motion passed. 

 

4.10 Returning entry to cook

 Question:  When is it too late to give a cooker their entry back?

 Opinion:  Once the turn-in container has been re-labeled with the alternate number it is then too late to give it back to the cook.  Subject to the requirement of 7.36, this prevents the entry being resubmitted. February 17, 2006 amended April 9, 2008.

 

BUILDING COMMITTEE:  Arlie Bragg, Chair 

Upstairs of the building has been shown several times
downstairs has run into a few problems that were trying to work through and get it leased as quick as possible

Arlie reported that he is working on a proposal for the leasing of the upper floor of the building.  He will inform Board of the progress.

 

Tech Committee-  Mike Peters – Chair

No Committee Meeting in April

 

 BANQUET MEETING- Sandy Fulton-Chair

At the March meeting we had discussed having a Special meeting where attendees could send in questions and have the Board respond.  A correction was made today that this Special Meeting would be for the Committees that are having sessions during the Banquet.  Individuals would send in their questions to the Committee Chair in advance and during their session they would respond to these questions.  We are also attempting to add time on to each session to make sure all of this can be covered.  This will be posted in the Bullsheet late this year.

Mike Hays suggested that Barba discuss with the Hotel contact the use of Playing Cards that the hotel would give the attendees.  This is quite common for Casino/Hotels to use.  The use of the cards will give them the impact that our attendees had while at the hotel.

Barbara reported that she will be having a call with the Hotel this week to discuss the space we will need for our meetings and Banquet also the amount of Prefunction Space we will have for our Vendors.  It is important that we start now to secure vendors for January.  Rais will begin working on this and report back to the Committee each month.

Barbara suggested that we send out RFP’s for our AV requirements.  Rais will contact Jeremy who handled our AV needs in Atlanta to get an overview of what services he rendered.  From this information we will draft an RFP.  Rais will gather a list of possible AV suppliers to send the RFP to.  Because the Banquet will be held in Kansas City every year possibly it would help to include this in the RFP to hopefully secure a yearly discount.

We will not have a Guest Speaker this year nor will we have the President’s welcome on Friday morning.  Attendance has been very low the last couple of years.  The President’s welcome will be done at the Banquet.  The meetings will begin at 10 AM.

Kim reported on the Bus Tour.  Cost is $725 for 14-1 people.  One stop would be the KCBS Headquarters, a Brewery and possibly a winery.  Also we would need to decide to do it Friday or Friday and Saturday.  Kim will report back more details in May.

Also because the week of our Banquet is Restaurant Week in Kansas City we will provide all attendees with the link that will list the restaurants that are participating.

The topic of sites for 2019 was discussed.  Theming the Banquet based on the Kookers Kare event was discussed.  The office will send out RFP’s to hotels, Convention Center, Shrine Temple and other venues to compare costs, availability and if they are able to meet the needs of our event.

 

Membership Committee – Mike Peters, Chair

Active Members  21002

New Members  548

New from CBJ Class 300

Renewed Members 1367

Non Renewed 844

New from Website 196

Total Lifetime Members 1315

International Members 1403

Countries Represented 31

Members “auto”renewed 317 

Membership Committee Report

The committee met on May 2, 2017 7pm Central 

Ambassador Program - Bobbi - RMBBQ.  Donna - CBBQA

RMBBQA is on board and Bobbi is sending out emails to cooks & CBJ’s to recruit. Donna has lost her SoCal Ambassador coordinator. More events in NorCal though so it offsets. Donna has an event this weekend. Good relationship with contest organizer helps greatly with success of Ambassador program.

Business Memberships - Bobbi

Discuss other types of membership. Business Membership, Restaurant membership - currently KCBS members can list their restaurant on kcbs.us. Discuss highlighting restaurants that are KCBS members. What is the value to a restaurant to be a business member of KCBS. NBBQA already offers this. Rocky Mountain offers business memberships currently. KCBS already offers members to list their restaurant on our website in the open area http://www.kcbs.us/restaurants.php . KCBS could offer special highlighting of the restaurant on the website - offer monthly advertising in the Bullsheet, offer signage/stickers/certificate as a KCBS. Let’s put a focus on this to see what we can come up with. I think there are some options to increase revenue. Bobbi will take the lead on this discussion. What will best affect a restaurant/business ROI? Yelp ratings? Yelp can be manipulated and should not be used for these means. Ways for members to promote KCBS Approved!? Tie into Social media? Famous Dave’s is looking at a way for KCBS CBJ’s to “rate” BBQ. Maybe work this up for all KCBS member restaurants that participate. 

Does KCBS charge for listing on our “links” page? Events, partners, product, association, other? KCBS does not currently charge for listings on the Links page.

Do we know how many “hits” the links page gets? April 26-May 2, 406 hits.

KCBS does charge for banners and contest squares on the pages. 

Could we add a link for business members that tracks based upon location/tied to a BBQ contest when someone goes to that page? Unknown 

Survey for non-renewals. 

Request has been sent to MMA for a report on membership. Hope to have in the next couple of weeks. 

What questions (multiple choices) should be asked of non-renewed members? 

Committee agreed to ask Matt F to work on the non-renewed member survey. Matt agreed and we are waiting on more information. 

Request has been sent to MMA.

Cook team info like judge scorecard on KCBS. Stop providing contest information to non-member cook teams. There are approx. 4800 non kcbs cook teams competing. Couple members surprised that KCBS does not require membership to cook KCBS contests. In past KCBS has tried the carrot approach instead of the stick of requiring membership. Consideration must be made of the one cook teams at large events and hurting contests when KCBS still receives compensation in regards to teams from organizers. Part of the committee believes that providing the detail sheets at events is beneficial to membership and showing a non-member the benefits of KCBS. Comment was made that we are devaluing the brand of KCBS by giving the information to non-members. What do we consider to be included in our responsibility to the contest organizer? Is the detail sheet included or just the overall sheet? In discussions with Technology committee, they would like it to be gradually introduced as to not upset membership. 

This has been discussed in the past by the board. Will wait on MMA to get us information.

How to videos. KCBS is looking at a redesign of our website and some items will now be behind the login. Videos are a great tool for potential membership. Show value of membership to backyard cook “best in the hood”. Using YouTube for videos. Explained to have some free ones as teasers, then more behind member login. See about getting tip videos from pit masters. Does/should this fall under membership? No, pass on to Communications/Education committee. 

International involvement to keep them in the KCBS loop. Most International teams want to know how to better compete when they come to the states. Most International competitions involve culinary plating. What does BBQ mean to them? How can we share domestic BBQ techniques with our International membership? Highlight international teams on KCBS.us and YouTube. Why are they cooking KCBS? What are some differences? Make US members more aware of International teams and differences. Maybe tie into sister city programs. Thoughts?

What about providing KCBS Proclamations to International events. Also KCBS certificates of appreciation to International teams/members that compete in the states. For teams, since they plan ahead for cooking US contests, there should be time to coordinate with KCBS office and Contest reps to provide certificates at contest. Good PR for KCBS to non-members. 

Donna has agreed to design the certificate if approved. 

KCBS Block parties at the new World Headquarters - April 23 KCBS is teaming with Boulevard for their overstock sale. Teams will be doing samples and a people’s choice. Boulevard is making a donation to the KCBS foundation. 

Tabled until more information. Gateway to KCBS programs. Backyard, Steak, Seafood, Kosher. What can we do to drive membership? Tabled at this time   Board is looking at a different option for ancillary contests. More to come. 

Event did not come together but KCBS office is working with Boulevard on other opportunities. 

 


Rules Committee:   Mike Richter
 

The Rules Committee met April 18th. Several topics were discussed including: definition of average /baseline barbecue; existing pork rule; giving preference to customers when registering teams; and judging tables receiving only four entries.  The committee meets the third Tuesday of the month at 7 central.

 

Nominating Committee:  Arlie Bragg: 

No Report. 

 

Education/Communications Committee:   Michael McDearmann

No Report

 

Strategic Planning Committee:  Joe Otto

The Strategic Planning Committee met May 1st.  Discussion on priorities, assignments and deliverables.

Next meeting:  June 5, 2017

 

Philanthropy Report-Dave Compton

No Report.

Old Business

Michael McDearman:  Over seating of Judges

Sharing a memo from Dennis Polson explaining the procedure to follow using the correct number of judges for a competition.  Phillip Brazier informed the Board that he has been working on this with Reps to make sure Organizers are following rules.  He commented that Sandy Fulton and the Sanctioning Committee have been working on this on the Organizers Facebook Page.  Very simple formula to follow.  Take the number 6 divide it into the number of teams you have, take that number and multiply by 7.   It will tell you the number of judges you need.

Michael will share Dennis’s form with the Board.

New Business

Michael McDearman:   Points Chase

Closed Session Agenda:

After Closed Session:

Phillip Brazier moved and Joe Otto second that the meeting adjourn at 9:19 PM CST.  Motion passed.

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