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Quick Notes from the Board May 12, 2010

May 14, 2010

QUICK NOTES FROM THE

MEETING OF THE BOARD OF DIRECTORS

KANSAS CITY BARBEQUE SOCIETY

MAY 12, 2010

KANSAS CITY, MO 

 

Merl Whitebook, Secretary

 

 

At 7:00 p.m. Mike Lake, President of KCBS called the meeting to order. Present at the meeting were the following members of the Board in person or by phone: Mike Budai, Gene Goycochea, Don Harwell, Mike Lake, Paul Kirk, Tana Shupe, Candy Weaver, Carol Whitebook, Merl Whitebook, and Carolyn Wells, Executive Director.

 

Members Present

Arlie Bragg

Randy and Carol Bigler

Phil Rizardi

Mike McCloud

 

At 7:07 Merl Whitebook announced that a quorum existed.

 

Merl Whitebook made a motion to go into executive session for the purpose of discussing personnel matters or contractual matters of KCBS.  The motion was seconded by Paul Kirk.

 

Vote:

8 yes, 0 no, 0 abstentions

The motion passes.

 

Merl Whitebook made a motion to leave executive session and return to the order of the meeting.  The motion was seconded by Paul Kirk.

 

Vote

8 yes, 0 no 0 abstentions

The motion passes.

 

Public Address

 

Carol Bigler addressed the board concerning the issue of allowing Contest Reps to sign the CBJ record sheet of CBJs who judge backyard contest, to be counted for purposes of earning Master CBJ status.

 

President’s Report                 Mike Lake    

 

Mike Lake advised the Board he had received a resignation of a member of the Board from all responsibilities with KCBS. Tana Shupe made a motion to accept the resignation of a Board from all responsibilities with KCBS.  The Motion was seconded by Mike Budai.

 

Vote:

8 yes, 0 no, 0 abstentions

The motion to accept the resignation of a Member of the Board passes.

 

Minutes                      Merl Whitebook                   

 

Merl Whitebook made a motion to approve the Minutes of the Meeting of the Board of Directors of April 14, 2010. The motion was seconded by Mike Budai.

 

Vote:

8 yes, 0 no, 0 abstentions

The motion to approve the minutes of the meeting of April 14, 2010 passes.

 

Accounting and Financial Committee           Mike Budai               

 

Mike Budai made a motion to accept the financial reports for April 2010.  The motion was seconded by Tana Shupe.

 

Vote:

8 yes, 0 no, 0 abstentions

The motion to accept the financial reports for April 2010, passes.

 

Past Contests

 

Merl Whitebook made a motion to accept the voluntary request to remove a team of the year points and contest standings from the Belton, MO contest and the Richmond, Mo contest where a team competed in two contests on the same date.  The motion was seconded by Tana Shupe.

 

Vote:

8 yes, 0 no, 0 abstentions

The motion to remove points and contest standings of a team for cooking two contests on the same day, passes.

 

Pork in the Park           The Contest Reps failed to provide emergency numbers and quiet time complaints

 

VFW Post 846 BBQ Challenge  Non-compliance with Audit procedures as required at the contest.  

Apple Blossom 3 cooksBarbecue Contest The Contest Reps failed to provide Emergency Numbers and quiet time complaints

 

Belton Heritage BBQ Contest  (Note, the Secretary mis reported a failure to provide emergency numbers and quiet time issues.  This was in error and an appology is extended to the Reps at this contest.)

Richmond Mushroom Festival BBQ Contest   There was a complaint concerning possible violation of the “Pork” rule, which was handled by the Contest Reps.  Cook teams cooking at two contests on same date.

 

Indiana Smokin' on the Water - BBQ Festival by the Lake – Contest Reps withdrew from contest on Tuesday prior to contest.

 

Bixby BBQ'N Music Festival – Cook injured by teenager riding horse in cook area, and quiet time complaint.

 

Platte City BBQ Cook-Off – Insufficient Judges for the number of teams.

Carol Whitebook reported as to issues at the following contests:

 

Winchester  Computer was loaded with an old program resulting in errors.  Contest reentered and results being mailed to all teams.

 

Carol Whitebook made a request to establish a rule that any contest rep, (independent contractor) who does not provide at least two weeks notice to withdraw from a contest, and who does not have a true emergency to necessitate the withdrawal of services, shall be responsible for any additional cost experienced by the contest organizer for the replacement of contest reps.  The Board authorized this resolution and asked it to be sent to legal for approval.

 

Education Committee                        Paul Kirk       

 

Paul Kirk asked to table approval of the high school scholarship form until the June meeting.

 

Contest Rep Committee                    Carol Whitebook

 

Carol Whitebook discussed the legal opinion issued by the Law firm of Polsinelli Shughart, concerning contest reps.  Carol requested that a conference be set up in order to further discuss contest reps and their obligations as independent contractors.

 

Carol Whitebook advised the Board she received 5 recommendations for Contest Reps, in the New England and upper Midwest areas.  No additional recommendations will be accepted at this time.

 

Sanctioning Committee                      Wayne Lohman         

 

NEW CONTEST REQUESTS

1. Contest Name: Branson’s BBQ Throwdown 

Date Requested: 9/10-11/10 Location: Fond du lac, WI

2. Contest Name: Atomic City Smoke-Off  

Date Requested: 7/9-10/10 Location: Oak Ridge, TN

3. Contest Name: Fire, Water & Ice  

Date Requested: 8/6-7/10 Location: Kearns, UT

4. Contest Name: International Goat Day BBQ Bash 

Date Requested: 9/10-11/10  Location: Millington, TN

5. Contest Name: Cookin’ on the Creek 

Date Requested: 9/10-11/10 Location: Harrison, AR

6. Contest Name: North West Arkansas BBQ Championship 

Date Requested: 8/27-28/10 Location: Springdale, AR

7. Contest Name: Smoke on the Water Michigan BBQ Championship 

Date Requested: 8/13-14/10 Location: Brooklyn, MI

8. Contest Name: Smoke on the Water Daytona BBQ Pitmasters 

Date Requested: 7/2-3/10 Location: Daytona, FL

9. Contest Name: Smokin the Fort – BBQ & Bluegrass Festival 

Date Requested: 10/29-30/10 Location: Fort Gibson, OK

10. Contest Name: Starr Pass Barbeque Classic 

Date Requested: 10/29-30/10 Location: Tucson, AZ

11. Contest Name: New Palestine Wine, Brew & Bar-B-Que Too 

Date Requested: 7/30-31/10 Location: New Palestine, IN

MISSED DEC. 1 DEADLINE

1. Contest Name: Smoke on the Beach 

Requested Date: 9/3-4/10 Location: Myrtle Beach, SC

2. Contest Name: Roots ‘n Blues ‘n BBQ 

Requested Date: 10/1-2/10 Location: Columbia, MO

3. Contest Name: Smoke on the Water Arkansas State BBQ Championship 

Requested Date: 9/17-18/10 Location: Hot Springs, AR

4. Contest Name: DegaQue 

Requested Date: 10/29-30/10 Location: Talladega, AL

5. Contest Name: Diamond State BBQ 

Requested Date: 8/20-21/10 Location: Dover, DE

6. Contest Name: The Battle of the BBQ Brethren

Requested Date: 8/7-8/10 Location: Holtsville, NY

2011

1. Contest Name: HAVA BBQ London Bridge Style 

Date Requested: 2/25-26/11 Location: Lake Havasu City, AZ

2. Contest Name: Wheatstock Grill-Off: Peace, Love & BBQ 

Date Requested: 5/20-21/11 Location: Abilene, KS

3. Contest Name: South Grand Lake Blues & BarBQ 

Date Requested:  5-20-21/11 Location: Langley, OK

COMP SERIES

1. Contest Name: Ribeye Steak Cook-Off 

Date Requested: 9/4/10 Location: Omaha, NE

 

Merl Whitebook made a motion to table the Doswell, VA contest without prejudice to selecting an alternate date due to saturation and density.  The motion was seconded by Mike Budai. 

 

Vote:

8 yes, 0 no, 0 abstentions

The request for sanctioning was tabled for the purpose of proposing a new date.

 

Don Harwell made a motion to approve the entire request for sanctioning by Smoke on the Water Productions, subject to the requirements and limitations of the professional promoter exceptions.  The motion was seconded by Mike Budai.

 

Vote:

8 yes, 0 no, 0 abstentions

The motion to approve sanctioning subject to the requirements and limitations of the professional promoter exceptions, passes.

 

Merl Whitebook made a motion to approve the remaining request for sanctioning, licensing and competitive series contest.  The motion was seconded by Mike Budai.

 

Vote:

8 yes, 0 no, 0 abstentions.

The motion to approve sanctioning passes.

 

Strategic Funds Committee               Candy Weaver          

 

Candy Weaver withdrew her request to ascertain a full accounting of the use of funds in the past. 

 

Philanthropy Committee        Tana Shupe

 

Tana Shupe advised the Board that the committee has received a new application for grant.  Tana further advised that the committee had reviewed a grant request from the I Love BBQ Junior World BBQ Championships.  The committee suggests that the request that the grant request be denied.

 

Tana Shupe made a motion to accept the recommendation of the Philanthropy Committee and deny the grant application from I Love BBQ Junior World BBQ Championships.  The motion was seconded by Merl Whitebook.

 

Vote:

8 yes 0 no 0 abstentions

The grant application is denied.

 

Research and  Development                         Linda Mullane            No Report

 

New Ideas Committee                       Merl Whitebook

 

Merl Whitebook made a motion that KCBS allocate funds, beginning the current year an amount equal or greater to the amount funded by KCBS for Team of the Year in any calendar year, to a fund restricted for charitable, philanthropic, education and scholarship purposes.  The motion was seconded by Gene Goycochea.

 

After discussion, Paul Kirk called for the Vote.  The motion was seconded by Merl Whitebook.

 

Vote:

8 yes, 0 no, 0 abstentions

 

 

Mike Budai                  no

Paul Kirk                      no

Gene Goycochea          yes

Carol Whitebook          no

Candy Weaver             no

Don Harwell                 yes

Tana Shupe                  no

Merl Whitebook           yes

 

Vote:

3 yes, 5 no, 0 abstentions

The motion to create a restricted charitable fund fails

 

Membership Committee                    Gene Goycochea

 

Gene Goycochea presented two designs to be used for new member recruitment at contest, by Contest Reps.  The vote was to accept the banner with the KCBS banner in the center.  MMA will add a flame watermark and the banners will be produced and sent to each contest rep. This banner will be displayed on the outside of the judging area at every contest.

 

CBJ Committee                                 Ed Roith         No Report

 

Technology Committee                      Don Harwell              

 

Don Harwell reported that the bylaws' committee met April 21th and continued to talk and review edits that we believe should be changed and / or reviewed by the full board. Don asked that special meeting be scheduled for the purpose of a bylaw review meeting.

 

Marketing Committee                       Candy Weaver & Tana Shupe

 

Candy Weaver advised the Board that the tour has made three appearances. The tour is going smoothly and it’s a popular stop for the event attendees. The Kingsford Points Chase began in Springfield at Rock’n Ribs and continued at Stagecoach. We’ve had an average of 11 teams competing at each event. There will be 15 more Points Chase events. The first Rancher’s Reserve Beef Cup Points Chase event was at Stagecoach as well. There will be 8 more events this season.

 

Total merchandise sales for April were: $3,773.  New products will be introduced in the future.  A total of 2,669 member surveys were completed by April 30.

 

Tana Shupe reported on KCBS participation at the Louisiana Tailgate & BBQ Festival.  KCBS will be presenting the following sessions:

 

Cooking Low & Slow to Hot & Fast

Using Rubs, Sauces, and Special Woods to add Flavor to Your Fire

Tailgating Cajun Style (on the Main Stage)

Judging BBQ 101 (on the Main Stage)

How to Form Your Own Team and Get Into Competition BBQ

Plan a Competition for Your Town, Charity, or Organization

Barbeque Today (on the Main Stage)

 

Gene Goycochea left the meeting.

 

25th Anniversary Banquet and Annual Meeting      Paul Kirk       

 

Paul Kirk asks to table his report on the banquet and expo until the June board meeting.

 

Merl Whitebook made a motion to change the policy concerning e-mail blast put out by MMA for KCBS and its sponsors.  Merl moved that as to any intended e-mail blast sent by MMA for KCBS or by KCBS, the e-mail blast must be submitted in advance to all members of the Board.  The members will have 48 hours to comment.  Should there be an objection then the executive director and the president will direct how the e-mail blast will be handled.  The motion was seconded by Paul Kirk.

 

Vote:

7 yes, 0 no, 0 abstentions

The motion concerning e-mail blast passes.

 

Old/New Business

 

Tabled from March:  Carolyn Wells - Review of revisions to the KCBS employee manual.  Carolyn Wells ask this matter to be tabled until the June meeting.

 

Tabled from February:  Tana Shupe -  Recommendation from Paul Kirk to award the Betty Snelson Scholarship. Tabled Shupe asked this matter be tabled until the June meeting.

 

Tabled from February:  Carolyn Wells Seal of Approval Criteria as to types of products.

Carolyn Wells asked this matter be tabled until the June meeting.

 

Tabled from April:  Candy Weaver motion to relocate the front part of the kcbs.us website to another service company in order to have a more stable presence on the web.  Candy Weaver asked this matter to be tabled until the June meeting.

 

Tabled from March:  Linda Mullane: motion to adopt an alternate fee schedule for both standard competitive series and Backyard BBQ series as a division of the competitive series.  Linda will provide pro forma’s and statistics to review as to the effect on existing contests for consideration by the Board. 

This matter was removed from the agenda.

 

New Business:

 

Paul Kirk made a motion to go into executive session for the purpose of discussing personnel matters or contractual matters of KCBS.  The motion was seconded by Mike Budai.

 

Vote:

7 yes, 0 no, 0 abstentions

The motion passes.

 

Paul Kirk made a motion to leave executive session and return to the order of the meeting.  The motion was seconded by Carol Whitebook.

 

Vote

7 yes, 0 no 0 abstentions

The motion passes.

 

Merl Whitebook made a motion to terminate relation with contest rep for conduct unbecoming a KCBS contest rep.  The motion was seconded Paul Kirk

 

Vote:

7 yes, 0 no, 0 abstentions

The motion passes

 

Paul Kirk made a motion to accept Sam’s Club as the official supplier of KCBS.  The motion was seconded by Mike Budai.

 

Vote:

7 yes, 0 no, 0 abstentions

The motion to accept Sam’s Clun as the official supplier of KCBS.

 

Paul Kirk made a motion to adjourn at 9:53 p.m.  The motion was seconded by Mike Budai.

 

Vote:

7 yes, 0 no, 0 abstentions

The meeting was adjourned.

 

The quick notes are not the official minutes of the meeting of the Board of Directors but are provided as an unofficial record of the meeting.  Always refer to the actual record as reflected in the approved minutes.

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