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KCBS BOD agenda June 9, 2010

AGENDA FOR THE

MEETING OF THE BOARD OF DIRECTORS

KANSAS CITY BARBEQUE SOCIETY

JUNE 9, 2010

KANSAS CITY, MO

                                        Merl Whitebook, Secretary

Public Address (if any)

Minutes                      Merl Whitebook                   

Approval of the attached Minutes of May 12, 2010.

Accounting and Financial Committee           Mike Budai               

The finance committee recommends adopting the attached financial statements for May 2010.

Contests Past

Claremore Reveille Rotary's Boot-N-BBQ

Minnesota in May

Randolph County Pig Party

Smoke in the Valley BBQ Competition

Wild West Barbecue

Bakersfield's Biggest Baddest BBQ

Chesapeake Jubilee BBQ Cook-Off

First Annual Middletown BBQ Cookoff

Great American Barbecue Festival

Mississippi Springfest Barbecue Contest

Pig Bowl

The Dells BBQ Bash & State BBQ Championship

Northwest BBQ Championships

3rd Annual Horsin' Around BBQ Showdown (Georgia BBQ Championship)

Northeast Tennessee Battle of the Pigs BBQ & Carshow

Papa Joe's Banjobque

Red, White, Blue & BBQ

Sixth Annual BestDam Barbecue

Versailles Smokin' Bar-B-Q Cookoff

Red, White & BBQ

Roc City Rib Fest

Smokin' in the Junction

19th Annual McLouth BBQ Blowout

Beltway BBQ Showdown

Big Blue Barbeque Championship

Boats, Bands and Bar-B-Que

Lincolnton Hog Happenin'

LPQue 2 BBQ Championship (Competitive Series - Gas vs. Pellet)

Muddy Water BBQ Festival

Smokin' in Steele

Smokin' in the Oak's

Taylorville Main Street Barbeque Blues and Cruise

That BBQ Thang in the Sprang

The Original South Dakota BBQ Championship

Variety Children's Charity BBQ Bash

Wheatstock Grill-Off: Peace, Love & BBQ

Cape Cod BBQ Championship

Contest Rep Committee                    Carol Whitebook

Rep Committee Report

1.    Discussion of Contest Reps Independent Contractor status.

2.  Discussion of new member recruitment incentives.

3.  Discussion of irregularities at GAB.

4.  Executive Session: 

a. Discussion of Contest Reps invoices to contest, and possible corrective action.

Membership Committee                    Gene Goycochea

1.      Banner update

2.      Referral Fee for organizers and cbj instructors per the office (housekeeping)

3.      Membership signs soliciting members at Sam’s Club? Can we produce them, is it viable?

4.      CBJ class fee’s ? will call Ed first

CBJ Committee                                 Ed Roith

Discussion and action concerning signing of CBJ books for qualification of Master Judge, providing half credits in certain backyard contests.

Sanctioning Committee                      Wayne Lohman         

The Sanctioning Committee recommends the approval of all contests listed in the June New/Date Change Requests report pending discussions by the Board of those contests.

Discussion of allowing Enviroware containers for a contest.

Discussion and possible action to grant a waiver of the number of Contest Rep required for a contest in excess of 50 teams.

New Ideas Committee                       Merl Whitebook       

Motion to fund with $10,000.00  in order to create a KCBS Emergency Crisis Response Team to provide food, beverages and incidentals where local resources are insufficient at disaster sites in the United States.

Strategic Funds Committee               Candy Weaver          

Discussion of the Strategic Planning to utilize funds for the benefit and further the mission of KCBS, and possible Board retreat meeting place and date in October, 2010.

Philanthropy Committee        Tana Shupe

Discussion of approval of two requests for grants in the cumulative sum of $10,000.

Discussion and motion to create a $15,000 fund for scholarships for children of KCBS members.

Discussion and motion to award the Betty Snelson Scholarship

Technology Committee                      Don Harwell               No Report

Rules Committee                               Candy Weaver           No Report

Education Committee                        Paul Kirk                   

Attached is a draft for an application for KCBS Grants in Aid

Discussion of the following issues

Food Marking Chicken

Steam Cooking

Marketing Committee                       Candy Weaver & Tana Shupe

2010 Tour Report

Merchandise sales report

Timeline for Tailgate & BBQ Festival

25^th Anniversary Banquet and Annual Meeting      Paul Kirk       

Discussion of the Banquet Committee pros and cons of the Trade show and would like to discuss them with the board and would like suggestions on a menu.

Old/New Business

Tabled from March:  Carolyn Wells - Review of revisions to the KCBS employee manual.

Tabled from February:  Tana Shupe -  Recommendation from Paul Kirk to award the Betty Snelson Scholarship.

Tabled from May:  Paul Kirk Approval of a High School Scholarship and criteria for awarding.

 Tabled from February Carolyn Wells Seal of Approval Criteria as to types of products.

Tabled from April:  Candy Weaver motion to relocate the front part of the kcbs.us website to another service company in order to have a more stable presence on the web.

Tabled from May:  by the Board  Recommendation of two or three dates per year that grants will be considered by the Board of Directors.

New Business:

Candy Weaver:  I move that once the Minutes of the Meeting have been approved that Quick Notes of the Meeting be removed from the kcbs.us website and replaced with the Minutes of the Meeting.

Carolyn Wells – Intellectual property issues

Discussion and possible action concerning infringement of Intellectual  Property by others.