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Quick Notes from the Board 11-10-10

November 16, 2010

QUICK NOTES OF THE

MEETING OF THE BOARD OF DIRECTORS

KANSAS CITY BARBEQUE SOCIETY

NOVEMBER 10, 2010

KANSAS CITY, MO 

Merl Whitebook, Secretary

At  7:00 p.m. Mike Lake, President of KCBS called the meeting to order. Present at the meeting were the following members of the Board in person or by phone: Mike Budai, Gene Goycochea, Don Harwell, Paul Kirk, Mike Lake, Wayne Lohman, Ed Roith, Tana Shupe, Candy Weaver, Carol Whitebook, Merl Whitebook, and Carolyn Wells, Executive Director.

At 7:06 p.m. Merl Whitebook, Secretary announced  that a quorum was present.

Members Present

JJ Dedmon
Dale Newstrom
Chris Cox
Mary Cato

Public Address

Chris Cox from Brew N BBQ spoke concerning an appeal from action by the Board resulting from an incident at the American Royal.  Mr. Cox is apologetic for the incident, which should not have happened.  He asked the Board to reconsider the disciplinary action by the Board.

JJ Dedmon spoke in favor of sanctioning the Castle Rock, Co contest.  Ms. Dedmon stated she did not believe her contest would impact the New Mexico contest, because most Colorado teams would not be going to Pork and Hops contest in Rio Rancho, New Mexico in July and that the Smokin 4th of July BBQ Shootout, in Durango, Colorado would probably not occur.  Ms. Dedmon asked the board to waive sanctioning rules and approve the contest.

Minutes                      Merl Whitebook                   

Merl Whitebook made a motion to approve the Minutes of the Meeting of the Board of Directors, of October 13, 2010.  The motion was seconded by Wayne Lohman.

Vote:
10 yes, 0 no, 0 abstain
The minutes of the Meeting of the Board of Directors for October 13, 2010 were approved.

Accounting and Financial Committee           Mike Budai               

Mike Budai made a motion to accept the recommendation of the finance committee to accept the financial statements for October 2010. The motion was seconded by Ed Roith.

Vote:
10 yes, 0 no, 0 abstain
The Board of Directors accepted the financial statements for October, 2010 as presented.

Marketing Committee                       Candy Weaver & Tana Shupe

2010 Tour

The 2010 tour is now complete. We are in the process of planning for 2011 and already have requests from multiple events to be included in the coming year’s tour.

There is one final event in the Rancher’s Reserve Beef Cup on 11/12, which we are currently working with them to coordinate. Rancher’s Reserve will be participating in the annual KCBS Banquet as a sponsor, where they will award prize money to the overall winners.

Merchandise

Total online sales for October: $1,116
Total field sales at American Royal and The Jack: $7,092

Web

Advertising sold for October: $1,267
Uploaded November Bullsheet
Uploaded MP3 of October’s BOD meeting
Uploaded new KCBS bylaws
Completed the international log-in function
Working with Don Harwell to update database for election
Added Tour recaps and other news blurbs as needed
Will soon launch a newly designed kcbsgear.com

PR

Press releases sent to all four October Tour stop locations two weeks beforehand
Social Media: Facebook page created for the GABT. Also using MMA, KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotion.
PR/activation Team in Talladega to support Sam’s Club. While there, we promoted KCBS via social media and wrote an article on-site about the big check presentation, which took place on the Sprint stage to promote Sam’s and KCBS. 

 Sponsorship Activities

In discussions with several major brands; will update latest info at meeting We expect the 2011 tour to be sold-out by end of December.
Currently checking with new sponsors about a possible second tour

Banquet Activities

Will continue working with KCBS staff to facilitate Banquet activities
The Banquet sponsorship opportunities are sold-out.

MISC

Still need feedback from the board on the Music download opportunity - custom, humorous BBQ songs (which samples were circulated to all board members) The date has been set for Sam’s Club’s private CBJ class in Bentonville: December 17. Details in the works with KCBS office.
New contract discussions with MMA/KCBS in the process

The report was accepted as presented by the Board.

Mike Budai, Treasurer,  was asked about the sponsorship for the banquet and the cost associated with the banquet. He was asked if a report had been presented as required by MMA/KCBS contract.  Candy Weaver offered to obtain the information and present it to the Board of Directors at the next meeting of the Board.

 Sanctioning Committee                      Wayne Lohman

 NEW CONTEST REQUESTS

1. Contest Name: TBA

Date Requested: 9/23-24/2011 Location: Franklin, TN

2. Contest Name: 1st Annual Wild Wild West Frontier Festival & BBQ Cookoff

Date Requested: 7/15-16/11 Location: Lewistown, MT

3. Contest Name: Naptown Bar Bay Q

Date Requested: 5/13-14/2011 Location: Annapolis, MD


4. Contest Name: Wahabi 1st Annual BBQ Cookoff

Date Requested: 1st: 10/7-8/2011 Location: Jackson, MS

5. Contest Name: Tilley Harley-Davidson Biker Blues & BBQ Rally

Date Requested: 9/23-24/2011 Location: Salisbury, NC

6. Contest Name: Central Maryland’s Swinetastic BBQ Festival

Date Requested: 6/17-18/2011 Location: Frederick, MD

7. Contest Name: Laughlin's Riverside BrewBQ

Date Requested:  5/13-14/2011 Location:   Laughlin, NV,.

DATE CHANGE REQUESTS

1. Contest Name: The Whistle Stop Festival & Rocket City BBQ

Date Requested: 5/6-7/11Original Date: 4/30-5/1/10

Location: Huntsville, AL

2. Contest Name: Boats, Bands and BBQ

Date Requested: 6/10-11/10 Original Date: 6/3-4/11

Location: Pueblo, CO

3. Contest Name: Royal Gorge Holy Smoke BBQ Showdown

Date Requested: 6/3-4/10 Original Date: 6/10-11/11

Location: Canon City, CO

4. Contest Name: Taylorville Main Street BBQ Blues & Cruise

Date Requested: 7/29-30/2011 Original Date: 6/4-5/2010

Location: Taylorville, IL

5. Contest Name: Publix Prestigious Palmetto Pig Pick’n

Date Requested: 5/21-22/11 Original Date: 6/3-4/2011

Location: Charleston, SC

6. Contest Name: Sky’s the Limit BBQ

Date Requested: 9-23-24/11 Original Date: 8-27-28/10

Location: Garden City, KS

HOLD

1. Contest Name: Rocky Mountain Freedom Festival

Date Requested: 7/1-2/2011

Location: Castle Rock, CO

LICENSED REQUEST

1. Contest Name: Polar Bear BBQ Challenge (Invitational)

Date Requested: 2/11-12/11

Location: Hallsville, MO

 Wayne Lohman made a motion to approve all of the above requested sanctioning, date changes and licensed contests.  The motion was seconded by Mike Budai.

 Vote:
10 yes, 0 no, 0 abstentions
The motion to approve sanctioning, date changes and licensed contests passes.

Wayne Lohman made a motion to deny the requested date changes for Lansing, KS and Bixby, Ok due to saturation and density of teams.  The motion was seconded by Ed Roith.

Vote:
10 yes, 0 no, 0 abstentions
The motion to deny sanctioning for the date changes requested by Lansing, KS and Bixby, Ok passes.

Wayne Lohman made a motion to grant sanctioning to the Castle Rock, Co contest.  The motion was seconded by Ed Roith.

After discussion Wayne Lohman called for the vote.  The motion was seconded by Tana Shupe.

Vote:
10 yes, 0 no, 0 abstentions
Vote on the motion
9 yes, 0 no, 1 abstention
The motion to grant sanctioning to Castle Rock Co, passes.

Wayne Lohman made a motion to remove the condition precedent for the Ohio Veteran’s BBQ Association contest, as it was established, there was on site security at all times cooks and visitors were present in compliance with condition “9” of the sanctioning agreement.  The motion was seconded by Tana Shupe.

Vote:
10 yes, 0 no, 0 abstentions
The motion to remove the condition precedent for sanctioning passes.

Rules Committee                        Candy Weaver                       No Report

Nominating Committee                      Merl Whitebook

The nominating committee received 14 nominations.  The committee certified 12 candidates, with one not being a member in good standing of KCBS and one declining nomination.  There are four three year terms to be filled, and one two year unfulfilled term.  The election will be conducted by Elections Online, with electronic voting beginning on January 3, 2011 and conclude on January 13, 2011.  Paper ballots may be requested from the KCBS office.  Only members in good standing as of December 15, at 5:00 p.m. CST, will be eligible to vote.  The winners of the board seats, will be announced during the annual banquet in Kansas City, KS, on January 15, 2011

The candidates certified by the nominating committee for a position as a Director this year are:

Candidate                                                         City/State

Ford Alison                                                      Sparta, MI
Sonny Ashford                                               Plattsmouth, NE
Randy Bigler                                                     Huntsville, AL
Arlie Bragg                                                       Mt. Juliet, TN
*Mike Budai                                                    Olathe, KS
Thom Emery                                                     Thousand Palms, CA
John Kirby                                                       Baltimore, MD
Scott Kuklin                                                     Simi Valley, CA
Dale Newstrom                                                Carterville, IL
*Tana Shupe                                                     Tullahoma, TN
Mark Simmons                                               Independence, MO
Jim Stancil                                                        Oxford, GA
 

The 4 x 6 election advertisement for the Bullsheet and the answers to the election questionnaire are due by November 10, 2010 at 5:00 p.m. cst to be included in the December Bullsheet. 

The Board of Directors accepted the report as submitted.

 Education Committee                        Paul Kirk                    No Report

 CBJ Committee                                 Ed Roith                     No Report

 Membership Committee                    Gene Goycochea

 Gene Goycochea stated he had been unable to reach Mike McCloud due to travel of Mike to create the “lifetime member logo”.  Gene Goycochea stated the committee to advise the Board on a new truck for the Great American BBQ Tour had not met.

 Membership as you know is up and over 14,000 members now...

 The Report was accepted by the Board of Directors as presented

 Technology Committee                      Don Harwell  

 Web:
Created MP3 of October board meeting for posting on our web site.
Completed Testing Member’s Profile information page on WEB
 
Contest Program
Have received three responses for RFP  after it was reopened. A Review of these RFP’s has begun.
Because of board time I would like to request a special meeting to discuss responses with the BOD

Members call-in
No updates or changes of how members call into the meetings have been made as of yet.

Elections

In order to assist members who have had trouble in the past getting their username and passwords to vote, members will be able to go to our web site and retrieve their username/password if needed. I will be writing an article for the Bullsheet and Web to aid members on how to vote.

New Business:

Don Harwell made a motion that the following be also added to the ballot as a non-binding question:

“I would support the change in KCBS that would require some Board Members to be elected by regions.  

Yes      I support this statement.

No       I do not support this statement.

 The motion was seconded by Carol Whitebook.

 Vote:
10 yes, 0 no, 0 abstentions
The motion to put the question of regional Board members, passes.

Special Committee to review Board Member’s actions:

A Special Committee is in review of documents to see if a motion to censure should take place, concerning the actions of a member of the Board of Directors.  

The Board of Directors accepted the report as submitted.

New Ideas Committee           Merl Whitebook

Annual Board meeting:

In order to insure the greatest member participation and to provide adequate time to handle the business of KCBS at the Annual Board Meeting, without postponement or trying to have a 1.5 hour meeting late Saturday when no one is available I move that the BOD meeting for January be held on Friday night January 14, 2011.

The motion was seconded by Don Harwell

Merl Whitebook called for the vote.  Seconded by Ed Roith. 

Vote:
10 yes 0 no, 0 abstentions

Vote on the motion.
10 yes, 0 no, 0 abstentions
The motion to hold the Annual Meeting of the Directors of KCBS on February 14, 2011, passes.

Rep Advisory:

I received a complaint from a team who was disqualified for having a chunk larger than 1/8th inch fine dice.  The cook uses green pepper in his sauce.  The Contest Rep brought the box to the team to advise of the disqualification due to the green pepper.  There was a dispute as to the size, but the determination of the contest rep must be supported.

The issue which this brought forth is how to disqualify the box.  The cook could show that the green pepper was contained in his sauce.  A sauce violation is controlled by rule # 13

13) Sauce is optional. If used, it shall be applied directly to the meat and not be pooled or puddled in the container. No side sauce containers will be permitted in the turn‐in container. Chunky sauce will be allowed. Chunks are to be no larger than a fine dice, approximately 1/8 inch cubed. Sauce violations shall receive a score of one (1) on Appearance.

 The reps however applied rule # 15

15) The container shall not be marked in any way so as to make the container nique or identifiable. Aluminum foil, toothpicks, skewers, foreign material, and/or stuffing are prohibited in the container. Marked entries or containers with the above listed material will receive a one (1) in all criteria from all Judges.

 I request a rep advisory which will add clarity as to how to handle this situation.  Our rules and advisories are intended to be applied in the same manner at all contest.  Without a guideline this leads to different applications at different contest by different contest reps.

 Merl Whitebook made the following motion for a Rep Advisory as follows:

 Rep Advisory: If an objectionable object is found in the turn in box of a team, the Contest Rep should first determine if the objectionable item is from sauce or a foreign object. If the object is mixed with sauce it should be considered part of the sauce and rule 13 should be applied. If the objectionable item is not mixed with sauce, then it should be considered a foreign object and rule 15 should be applied.

 The Rep Advisory was passed by consensus of the Board.

 Contest Rep Critique

Merl Whitebook made a motion to approve the revised Contest Rep Critique for use in 2011, which is attached.  The motion was seconded by Carol Whitebook.

 Vote:
10 yes, 0 no, 0 abstentions
The motion to approve the revised Contest Rep Critique, passes.

Contests Past             The Board reviews past contests.

Merl Whitebook made a motion to require as a condition precedent proof of a contract for onsite security at all time cooks and visitors are present by Sherman’s Last Burning and the Murphysboro BBQ Cook off, to any application for sanction for 2011.  The motion was seconded by Don Harwell.

After discussion Carol Whitebook called for the vote.  The motion was seconded by Merl Whitebook.

Vote:

10 yes, 0 no 0 abstentions

Vote on Motion

10 yes, 0 no, 0 abstentions

The motion to require Sherman’s Last Burning and Murphysboro BBQ Cook off submit a contract for onsite security as a condition precedent for next years sanctioning passes.

Philanthropy Committee                    Tana Shupe   

KANSAS CITY BARBEQUE SOCIETY

Grant-In-Aid

OUR MISSION:  The Mission of the Kansas City Barbeque Society is to celebrate, teach, preserve, and promote barbecue as a culinary technique, sport and art form.  Our goal is to have barbecue recognized as America's Cuisine.

NAME OF APPLICANT: __________________________________________________________________

ADDRESS: ____________________________________________________________________________

PARENT/S: ___________________________________________________________________________

KCBS MEMBER NAME/S: _______________________________________________________________

KCBS MEMBER #/S: _____________________      # OF YEARS AS KCBS MEMBER/S: _______________

************************************************************************************

Household Income*:   _____ Less than $30,000  _____$30,000-$60,000 _____$60,000-$100,000 

 _____  $100,000-$200,000  _____Over $200,000

*Although not the determining factor to receive a grant, household income may be a consideration for the amount granted.

School Level:  _____High School Senior          _________Current Year in College or Technical School

Scores: GPA: ________                       and/or              ACT: _______

On a separate page please:

(1)  Describe your participation in non-academic and/or community activities.

(2)  List any honors you have received from your scholastic endeavors or in service to your community.

(3)  Describe your education plans and/or career goals.

(4)  Tell us how a KCBS Grant-In-Aid would help you achieve your goals.

****************************************************************************

Please submit at least one letter of recommendation from a teacher, principal, or guidance counselor.

To be considered, applications must be received in the KCBS office no later than April 1, 2011.

All monies will be paid directly to the school upon evidence of student's acceptance of admission.

Article for January 2011 issue of The Bullsheet announcing the Grants-In-Aid.

The Education and Philanthropy Committees of the Kansas City  Barbeque Society Board of Directors are pleased to announce that your Board of Directors has approved a minimum of $15,000 be allocated annually in a grant program for children of KCBS members, with awards ranging from $1,000 - $5,000.  Grants will be awarded to children of current KCBS members, with the requirement that parents must have been a member/s in good standing for a minimum of three years. 

A special committee of members from both the Philanthropy and Education Committees will accept applications beginning February 1, 2011, and ending on April 1, 2011, with the first grants being effective in September 2011.  Consideration will be given for admission to both college and post-secondary technical schools. Applications should be addressed to Grant-In-Aid Committee, Kansas City Barbeque Society, 11514 Hickman Mills Drive, Kansas City, MO 64134.  Applications and other required documents must be received in the KCBS office no later than April 1, 2011.  Applicants may use the application included in this issue of The Bullsheet or may obtain an application by calling the KCBS office at 1-800-963-5227.

The Grant-In-Aid Committee will review the applications to determine the recipients, report its recommendations to the KCBS Board of Directors for final decisions at its May meeting, and will notify recipients no later than May 31, 2011.

The Board accepted the report as presented.

2010 - 25th Banquet and Annual Meeting Committee         Paul Kirk                    No Report

Contest Rep Committee                    Carol Whitebook

1. Recommendation that the agenda for the Rep Committee gathering at the banquet be either Carolyn or our KCBS attorneys discussing the changes that will take place to strengthen the view that Contest Reps are contract laborers vs. employees. I see no value in me doing a training as outgoing rep chair when the new person appointed may choose to do things differently. Potential vote for attorney fees should the board agree the attorney would be of value.

Carol Whitebook made a motion that Contest Rep committee will solicit questions in advance, concerning independent contractor status of Contest reps which will be used for discussion at the Rep Committee meeting at the annual banquet to be conducted by Carolyn Wells, Carol Whitebook and legal.  The motion was seconded by Tana Shupe.

Vote:
10 yes, 0 no, 0 abstentions
The motion concerning the Rep Committee meeting passes.

2. Discussion about timing of Rep Meeting at banquet gathering. It is my view that the majority of reps, including me, will not be present on Friday at 10:00 a.m. In 2010, in Philly, the rep meeting was conducted over lunch on Saturday. 

After discussion by the Board the Rep Committee meeting will be moved to Saturday at 1:30 p.m.

3. Test group of reps tried tracking Judges by number. The program experienced an error that Tony Stone is approaching programmer about feasibility of fixing.

4. "On site security" terminology continues to create confusion. Reps have been reminded that 911, police driving through a contest site periodically, or an organizer or rep being on site doesn't suffice. They have been reminded of the board's reasoning which is...  A cook team experiencing a"quiet-time violation" typically won't call 911; however, they will report to security. In past, when security wasn't available, they have reported to reps and in a couple of situations reps were put in harms way and ARE NOT trained to handle.

The report was accepted by the Board as submitted.

Strategic Funds Committee               Candy Weaver

Still working on video project

The Report was accepted by the Board as submitted

Old/New Business

Tabled from February, 2010: Carolyn Wells Seal of Approval Criteria to be the basis for awarding the KCBS Seal of Approval for various types of products.

Carolyn Wells presented the following criteria:

Seal of Approval Criteria

Equipment – Accessories (Grills, tools, etc.)

Explain Construction

  1. Warranty

  2. What sets this product above other

  3. Ease of use

  4. Innovation

  5. Evaluate taste of product prepared on/with unit

  6. Market acceptance and breadth of distribution

  7. Why manufacturer thinks it deserves Seal of Approval

  8. Integrity of the Company

Sauces, Rubs, Marinades, Glazes

History of Product Development

  1. Explain  flavor profile

  2. What sets this product apart

  3. Manufacturing process

  4. Ease of use

  5. Innovation

  6. Evaluate taste of product on protein –Appearance, Consistency, Taste

  7. Market acceptance and breadth of distribution

  8. Why product deserves Seal of Approval

  9. Integrity of the Company

Proteins-Raw cuts and Pre-cooked

History of Product Development

  1. Manufacturing Process

  2. Market Demand and Marketing overview

  3. What sets the product apart

  4. Evaluation taste of product (prepared) on Appearance, Tenderness/Texture, and Taste

  5. Innovation

  6. Ease of use

  7. Why product deserves Seal of Approval

  8. Integrity of the Company

General Operating Criteria

We engage or get approached by a company

  1. We develop a marketing proposal based on discussion with the company

  2. We receive a soft commitment from the company to engage on the Seal program.

  3. We inform the Board the need to convene the Seal committee.

  4. We require the company to present t a Seal of Approval committee. (This involves a non-refundable $1,500 fee, plus any costs for venue rental, presentation equipment, samples, accompaniments, etc. and travel for applicant to make presentation.

  5. The committee gives a recommendation to the board.

  6. We advise the Board on the value of the Seal program, based on the above.

  7. The full Board accepts of denies the recommendation.

  8. We communicate to the company if they were approved or not.

  9. If approved, we provide them logo/.artwork for activation.

  10. We monitor the company’s activation

  11. Review and approve/deny annually.

The above detailed criteria are general and objective.  It is not, in my opinion; possible to anticipate all applicable products criteria, but this is a starting place.  I would hope that the Board would trust fellow members to make additions/revisions as experience is gained in the process.

I would suggest a minimum of 4 Board members and one to three KCBS members with expertise in the area of the applicant’s market.

Merl Whitebook made a motion to accept the Seal of Approval criteria as submitted.  The motion was seconded Mike Budai

Vote:
10 yes, 0 no, 0 abstentions
The motion to approve the Seal of Approval criteria, passes.

Tabled from July:  Mike Lake – Discussion of response to Cease and Desist letter for infringement of KCBS proprietary property. Discussion of license options with NEBS.  Carolyn advised that the she did not believe our Legal Representatives had sent the appropriate letters.  The matter was tabled until November 2010 for a conference all with legal over intellectual property issues. The Nebs cease and desist matter was tabled to December, 2010.

Tabled from October:  Merl Whitebook -  As a result of looking at invoices as to back yard issues, it became apparent that a few Contest Reps have charged KCBS for multiple computers, postage and other unauthorized charges which have been paid by KCBS. 

Merl Whitebook makes the following motion: I hereby move that within the next 30 days that all invoices be audited for unauthorized payments since January 1, 2010 and a request be made for reimbursement from all Contest Reps/Independent Contractors who billed and received excess payments from KCBS.

The motion fails for lack of a second.

Carolyn Wells stated that the office will enforce the policy of the board.  That staff not make any payments to contest reps over and above a single computer and supply payment per contest and the standard Contest Rep fee.

Tabled from October:  Gene Goycochea – Motion to purchase new truck.  A Committee is to be formed  and appointed by Mike Lake to research the cost and projections of purchasing a replacement truck for the KCBS Great American BBQ Tour.  Report by committee to be presented to the Board at the November 2010 meeting with consideration of motion.  The motion was tabled until December, 2010.

Tabled from October: Don Harwell made a motion to establish a special award to be given at the banquet each year titled the “Gary Wells’ Sportsman Award.” A Committee is to be formed and appointed by Mike Lake to establish the criteria and qualifications for this award.  Report by committee to be presented to the Board at the November 2010 meeting with consideration of the motion.

For the “Gary Wells’ Sportsman Award” criteria has been submitted to committee and the criteria is in a separate document from this report.

Gary Wells KCBS Sportsmanship Award Criteria

WHAT:  The recipient of The Gary Wells KCBS Sportsmanship Award will be one who exhibits exceptional qualities of a barbeque sportsman. This person would be one who displays a high level of observance of the rules, fairness, generosity, and good character.  The recipient of the Gary Wells KCBS Sportsmanship award would exhibit these qualities on a regular basis and has shown a particularly exceptional example(s) of good sportsmanship at one or more KCBS barbeque contest. 

WHO:  Any member of KCBS may nominate a fellow member who is in good standing for this award and is not limited to cooks, judges, etc.  A KCBS member cannot nominate him or herself. KCBS members serving on the board are not eligible for this award during the time of selection. Documented conflicting and/or disrespectable behavior by the nominee may disqualify a nominee from receiving the award.

WHERE:  The Gary Wells KCBS Sportsmanship Award will be announced and/or presented to the recipient at the annual KCBS banquet.

WHEN:  The nomination for the Gary Wells KCBS Sportsmanship award must be emailed to the KCBS office and received no later than noon of October 15th of the year prior to the banquet.

Call for award nominations will be posted on the website and printed in the Bullsheet from August 1st – October 1st for the year prior to the banquet.

HOW:  A written email nomination must be made in the form of a letter that states the reasons for nomination with at least one example of exemplary sportsman behavior being exhibited at a contest(s) during the barbeque season prior to the banquet in which the award will be granted. 

The nomination letter will be read at the banquet prior to presentation of the award with limited editing allowed by the award committee and/or board of directors and upon approval of the board of directors.  The author of the letter and/or name of the person making the nomination is always to be confidential. 

The award nomination committee will review all letters submitted and in the case of six or more letters, the committee will choose the top five letters to be reviewed by the board of directors at the November board meeting. 

The board of directors will choose by way of voting and discussion the recipient or in the event of a tie, recipients of the award at the November board meeting and no later than the December board meeting.

EXECPTIONS:  In the interest of surprise for the first presentation of the Gary Wells KCBS Sportsmanship Award at the 25th anniversary of KCBS at the 2011 Banquet, the deadlines and timeline will be waived.  The KCBS board of directors will nominate and award the first recipient(s) of this award and the nomination committee will write the formal nomination letter to be read at the banquet.

10-25-2010 rev. 1

Don Harwell made the Motion to approve the Gary Wells KCBS Sportsmanship award and to accept the criteria for the award as presented.  The motion was seconded by Merl Whitebook.

 Vote:
10 yes, 0, no, 0 abstentions
The motion to approve the Gary Wells KCBS Sportsmanship award and criteria passes.

New Business:

Sponsored by Tana Shupe for discussion: the matter raised by a member that it was difficult to follow the MP3 when the board reports are not read, but only accepted by the Board.  Merl Whitebook stated he was including full reports in the agenda in order that all members are aware of all issues to be presented to the Board.  He encourage any member listening to the MP3 of the Board meeting to have a copy of the agenda, to aid in understanding the business of the Board.

Don Harwell made a motion to only publish a summary of the Board reports until after the meeting of the Board.  The motion was seconded by Ed Roith

Following discussion, Carol Whitebook called for the vote.  The motion was seconded by Candy Weaver.

Vote:
10 yes, 0 no, 0 abstentions
 

Vote on Motion
3 yes, 7 no, 0 abstentions
The motion to only publish a summary of the Board reports, fails.

Motion by Candy Weaver:  Strategic Planning Board Retreat

Since there will be at least 3 newly elected board members next year, I propose that the strategic planning meeting be held the day before the board meeting.  The current officers who are not up for re-election this year, retain their positions through the strategic planning day until the 2nd day when the first official board meeting of 2011 is held. 

The motion fails for lack of second

Motion by Candy Weaver:  Board Meeting Length

Candy Weaver made a motion that board meetings be limited in duration to no more than 3 hours in length.  In order to timely handle all business of the KCBS board, a second meeting should be considered on Wednesday night two weeks later. The motion was seconded by Mike Budai.

After discussion, Carol Whitebook called for the vote.  The motion was seconded by Tana Shupe.

Vote:
10 yes, 0 no, 0 abstentions
 

Vote on Motion
2 yes, 8 no, 0 abstentions
The motion to limit the time for meetings of the Board, fails.

Motion by Candy Weaver:  Simulcast of Banquet.

Wired Barbeque (http://www.wiredbbq.com) has inquired requesting permission to do a live webcast at the Banquet.  Their webcast of the 2010 Jack was quite successful and sparked much web interest in the activities in Lynchburg.

With over 13,000 members, this webcast is a way to give KCBS members who cannot attend the banquet a web way to be a part of the action.  (The matter was not discussed and therefore passed until the next meeting of the Board.)

Merl Whitebook made a motion to move into executive session  The motion was seconded by Paul Kirk.

Vote:
10 yes, 0 no, 0 abstentions
The motion passes.

Merl Whitebook made a motion to come out of executive session.  The motion was seconded by Gene Goycochea.

Vote:
10 yes, 0 no, 0 abstentions.
The motion passes.

Paul Kirk made a motion to adjourn the meeting at 10:22 p.m.  The motion was seconded by Tana Shupe.

Vote:
10 yes, 0 no, 0 abstentions.
 

The quick notes are not the official minutes of the meeting of the Board of Directors but are provided as an unofficial record of the meeting.  Always refer to the actual record as reflected in the approved minutes

 

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