BOD QUICK MINUTES MARCH 9, 2011March 13, 2011
KANSAS CITY BARBEQUE SOCIETY
Board of Directors Meeting
Minutes - March 9, 2011
At 7:05 p.m. central time President Weaver called the meeting to order. Present at the meeting were the following members of the Board in person or by phone: Randy Bigler, Arlie Bragg, Mike Budai, Gene Goycochea, Don Harwell, Paul Kirk, Mike Lake, Wayne Lohman, Tana Shupe, Mark Simmons, Merl Whitebook, and Carolyn Wells, Executive Director.
The only member present was Mike McCloud.
The board recited the KCBS Mission Statement and Board Pledge.
Bigler made a motion to approve the minutes of the Board Meeting on February 11-12, 2011, as presented with minor changes. Seconded by Simmons, ayes were unanimous. Minutes were approved as presented.
Bigler made a motion to approve the minutes of the Special Board Meeting on February 21, 2011. Seconded by Goycochea, ayes were unanimous. Minutes were approved as presented.
Finance: Budai made a motion that the financial reports be accepted. Seconded by Shupe, ayes were unanimous and the reports were approved as presented.
Rules: Report was accepted as presented.
Education: Report accepted as presented.
CBJs & Judging: Lake made a motion that CBJ instructors who do a minimum of 5-8 classes purchase projectors and that KCBS reimburse the instructors at $50 per class until total reimbursement is realized. Receipts must be submitted for proof of purchase, and any cost to replace a lamplight will be the responsibility of the instructor. Lake, Bigler, and Goycochea will do a straw poll from instructors to determine best option Motion was seconded by Whitebook. Ayes were unanimous. Motion passed.
Philanthropy: To date, two grant-in-aids have been received and another application has been requested and one grant for a non-profit organization has been received. Whitebook made a motion to set May 31st and November 30th as the semi-annual deadlines to receive applications for grant requests from non-profits organizations. Seconded by Bigler, ayes were unanimous. Motion passed.
Contest Reps: Based on research from the committee chairpersons, Whitebook made a motion to ask for applications for 4-6 contest reps in New England & Mid-Atlantic and to review the need for the remainder of the U.S. and survey the current contest reps. Seconded by Harwell, ayes were unanimous. Motion passed and the remainder of the committee's report was accepted as presented.
Sanctioning & Mentoring: Lohman made a motion to approve contests as listed, with the exception of Rhode Island which was tabled until April. Seconded by Shupe, ayes were unanimous. Motion passed.
Date City State Date City State
5/6 Lawrence KS 7/22 Grand Rapids MI
6/3 Lincolnton NC 8/12 Bel Air MD
6/3 Upper Marlboro MD 8/27 Morden, Manitoba Canada
6/10 Ottumwa IA 9/9 Blue Springs MO
6/17 Merrimack NH 9/16 Kearney MO
7/16 LaPorte City IA 6/17 Mountain View AR
5/6 Valley Center KS 8/26 Kenosha WI
6/17 Wilson NY 9/16 Shreveport LA
6/17 Liverpool NY 10/14 Ward SC
7/1 Huntsville UT 7/22 Cle Elum WA
7/8 Plattsburgh NY 6/3 Armada MI
8/5 Grand Rapids MI 6/10 Omaha NE
8/19 Excelsior Springs MO 7/22 Olathe KS
8/19 Fort Collins CO 7/22/12 Kingston RI
8/26 Greer SC
Membership: Report accepted as presented.
Marketing: GABT logistics are well underway with a record number of sponsors. Tour two is doubtful. Twenty-four applications were received for Event Directors for Sam's Club BBQ Series and have been narrowed down to 8-9 final selections, with a training session planned within a week. The report was accepted as presented.
Technology: Harwell reported that the computer scoring program is well underway, due to extensive work by Stephen Smith. Harwell made a motion to make a minor change in the weighting system effective in. Seconded by Kirk, ayes were unanimous. Motion passed.
Opt Out Procedure: No action has been taken by Technology. Motion is tabled until April by which time technology committee will discuss with Mike McCloud.
Whitebook made a motion to adopt the resolution creating regional representation of six regional and six at-large board representatives. This issue would be placed on the agenda to be presented as a by-law amendment for vote by the membership. Seconded by Harwell, a roll call vote was requested.
(2) Ayes: Whitebook, Harwell
(9) Nays: Bragg, Lake, Budai, Goycochea, Shupe, Bigler, Simmons, Lohman, Kirk
Remaining Conflicts of Interest documents haven't been received by present secretary, so approval of the additional Conflict of Interest Forms was tabled until April.
Resolution of a disqualification issue with contest in Lakeland, FL was tabled until the rep chairpersons and the president have contacted all reps involved.
Whitebook made a motion to amend the Meat Inspectors Guide as presented. Seconded by Harwell, ayes were unanimous. Motion passed. Lohman will send amended guide to organizers and to MMA for placement on the website.
Whitebook made a motion that the following statement regarding Pork Collar be read at all Cooks' Meetings. Seconded by Bigler, ayes were unanimous. Motion passed.
As reflected in Rule 10, the KCBS Board of Directors has adopted the National Pork Board’s definitions which define the standard for cuts of Boston Butt (item 406 bone in or without bone), Picnic (item 405 bone in or without bone) and/or Whole Shoulder (item 403). Pork Collar is not included in these approved “American” definitions of food service cuts of pork. Therefore pork collar is not an acceptable cut to be approved at meat inspection or turned in for the purposes of competition under the rules of KCBS. In the event a pork collar cut is turned in, it shall receive a score of 1 by all judges in all criteria as a foreign object being a non-approved cut of meat. For further information go to http://www.porkfoodservice.org/PCProductsAndWeightRanges.aspx
Whitebook made a motion that future strategic planning sessions be discontinued. Motion was Seconded by Harwell. After discussion Bragg made a motion to call for the vote. Seconded by Whitebook, ayes were unanimous. Motion to call for the vote passed and a roll call vote regarding Whitebook's motion was requested.
(1) Ayes: Whitebook
(10) Nayes: Bragg, Lake, Budai, Goycochea, Harwell, Shupe, Bigler, Simmons, Lohman, Kirk
Whitebook made a motion to create a search committee to seek a permanent home for the establishment of a KCBS museum of BBQ and the KCBS World Headquarters to be located in Kansas City, KS or Kansas City, MO. Seconded by Weaver, a roll call vote was requested.
(4) Ayes: Shupe, Whitebook, Harwell, Goycochea
(7) Nays: Simmons, Bragg, Budai, Lake, Lohman, Bigler, Kirk Motion failed.
Whitebook made a motion that a policy be established for submission of articles or monthly bulletins/newsletters to The Bullsheet by regional and/or state barbecue associations at a greatly reduced rate as long as they meet guidelines approved by the board (i.e. 51% of their contests must be KCBS-sanctioned at a rate to be determined). Motion was seconded by Shupe, and after discussion, Harwell motion, seconded by Kirk to call for the vote. A roll call vote was requested. Ayes were unanimous and the motion passed. The Marketing Committee will come back to the board in April with recommendations for rates.
Roll call vote: Ayes were unanimous. Motion passed.
Shupe made a motion that chairpersons submit names of its committee members. Seconded by Whitebook, ayes were unanimous. Motion passed.
Harwell withdrew his motion that 1/3 of KCBS's cash in bank be set aside for philanthropic purposes, and ask that further research be directed to and recommended by Strategic Planning Committee.
Due to lack of sponsorship for a second barbecue tour in 2011, discussion regarding acquisition of a second truck was tabled.
The report regarding a lifetime membership logo was tabled until April so that MMA could provide recommendations..
Pending response from MMA, the report regarding KCBS credit cards was tabled until April.
Wells reported that Utahan are no longer using KCBS rules and that she has received no further response regarding the "cease and desist" letter that was sent to Utah and Illinois. She will work with Shupe, Lohman, Goycochea and attorney to follow up and report back to the board in April.
The following was presented for discussion in Closed Session:
An item relevant to internal board activities dating back to December, and a resolution for action at the February 2011 BOD meeting, whereby KCBS performed its action, but board member did not follow up.
A motion to go into closed session was made by Bragg at 10:37 p.m..(3.36.02) Seconded by Kirk, ayes were unanimous. Motion passed. All board members and executive director were present on the call. The board came out of closed session at 11:22 p.m.
At approximately 11:43 p.m., a motion was made to adjourn and a roll call vote was requested.
(3) Ayes: Bragg, Goycochea, Harwell
(7) Nays: Bigler, Budai, Lake, Lohman, Shupe, Simmons, Whitebook
(1) Absent: Kirk Motion failed.
Weaver made a motion to remove all assignments given to a board member to represent KCBS be cancelled immediately. Seconded by Budai, a roll call vote was requested.
(6) Ayes: Bigler, Budai, Lake, Lohman, Shupe, Simmons
(2) Nays: Goycochea, Harwell
(2) Absent: Bragg, Kirk
(1) Abstain: Whitebook Motion passed.
Harwell made a motion to go back into closed session at approximately 11:58 p.m. Seconded by Goycochea, ayes were unanimous. Motion passed.
Motion to come out of closed session by Bigler at 12:18 p.m. seconded by Mike Lake @ 12:18. Ayes were unanimous. Motion passed.
Harwell made a motion to suspend the rules because of actions taken the previous evening that should be addressed at this meeting. Seconded by Goycochea, a roll call vote was requested..
(3) Ayes: Goycochea, Harwell, Whitebook
(6) Nays: Bigler, Budai, Lake, Lohman, Shupe, Simmons
(2) Absent: Bragg, Kirk
Lake made a motion to rescind the previous motion by Weaver and table for 30 days to further investigate the situation and make recommendations for negotiation. Seconded by Randy Bigler, a roll call vote was requested.
(7) Ayes: Bragg, Lohman, Simmons, Bigler, Goycochea, Lake, Harwell
(2) Nays: Shupe, Budai
(1) Abstain: Whitebook
(1) Absent: Kirk Motion passed.
Harwell made a motion to adjourn @ 12:26 a.m. Seconded by Goycochea, ayes were unanimous. Motion passed.