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BOD AGENDA APRIL 13, 2011

April 11, 2011

KANSAS CITY BARBEQUE SOCIETY

Board of Director's Meeting - April 13, 2011

Agenda

 Public Address (if any)

 Recitation of KCBS Mission Statement and Board Pledge:

.MINUTES:  Tana Shupe - Asks for approval of the Minutes of the March 9, 2011 BOD meeting and for the special meeting held on March 23, 2011..

 CONFLICT OF INTEREST STATEMENTS:  Statements were received from Mark Simmons, Randy Bigler, Wayne Lohman, Tana Shupe, and Paul Kirk with all being appropriately completed and showing no conflicts of interest with their duties as members of the KCBS Board of Directors..

 COMMITTEE REPORTS:

 Marketing:  Tana Shupe

MMA/KCBS Marketing Report

April 2011

             GABT Tour

-          Completed the Tour truck and trailer branding; first event – April 8/9 in MS

-          Hosted the 2011 partner dress rehearsal; had partners in Nashville to meet the Tour Team and to finalize details

-          Assisting the Tour Team in shipping and planning logistics

-          Planning radio remotes and coordinating other PR efforts

            Sam’s Club BBQ Series:

-          Coordinating PR efforts for the Inaugural Sam’s Club National BBQ Tour

  • Sent first regional e-blast to KCBS members

-          Selected Event Directors for each event; working with Event Directors on event logistics

-          Created online, internal forum for Event Directors to discuss each event and make suggestions for improvements

-          Need a few more judges in certain areas; working on recruitment strategies

            Merchandise

-          Total March sales: $4,128

            Web

-          Advertising sold for March: $1,846

-          Uploaded April Bullsheet

-          Uploaded MP3 of March’s BOD meeting

-          Redesigned Home page to accommodate 2011 GABT and Partner Programs

-          Created appropriate GABT, Kingsford Points Chase & Partner Programs micro sites

-          Updated Forms page to allow access to requested forms without log-in information

-          Updated Judges page content

-          Updated CMS and TOY passwords; working on separate log-in accounts for TOY and News

            PR

-          Social Media: Using MMA, KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotion

-          Sent GABT national press release; received appx. 80 million impressions

-          Assisted Sam’s Club in preparing the Inaugural Sam’s Club National BBQ Tour press release; received over 143 million impressions

-          Updating News section of KCBS website as needed

            Sponsorship Activities

-          Working with Kingsford and events on Kingsford Points Chase activation

-          Working with Reser’s on final logistics and implementation

-          Working with Rancher’s Reserve and events on Rancher’s Reserve Beef Cup activation

  • Rancher’s Reserve is will be a KCBS digital marketing and banquet sponsor as part of their Beef Cup programming

-          Need to discuss National Sampler / goody bag strategy

-          Sadler’s renewed its Seal of Approval program

            Misc

-          Taylor wing added to the GABT truck to increase fuel mileage

-          Awning added to GABT trailer to shield Tour Team from sun exposure

 

Finance:  Mike Budai reports that Finance Committee members are Mike Budai, Mark Simmons and Kim Collier.  The Finance committee recommends adopting the attached March financial statements.

 Rules:  Randy Bigler - The rules committee has discussed the remaining rules that came out of the meeting at the banquet. We are ready to have them published to get the memberships vote/feelings on them. To facilitate this recommendation if a motion should be made I so move.

 Education:  Paul Kirk - Committee Members:  Paul, Tana, Jerry & Barbara Skinner, Mark Davis  Jerry and Barbara Skinner of Purdy, Missouri, are the people who started the CATS (Community Appreciates Teen Services) program.  Jerry is preparing an overview of the program, and as soon as the overview is received, the committee will further develop a new program on paper.  Mark Davis is based in Crossville, TN and is director/instructor for a program for high school students that specifically teaches and promotes barbecue-related cuisine and sponsors a reputable young team on the KCBS circuit.  Committee chairpersons are planning a time to be determined to visit the site of what appears to be a very successful program.

 CBJs & Judging:  Mike Lake -  Have discussed with Mike McCloud the feasibility of putting together a web based program for continuing education/refresher for all CBJ and MCBJ’s.  I will be submitting proposals to Mike for cost analysis, etc.  The program will most probably be rules and regulations based.  Please any thoughts that you may have or ideas.  Obviously we can’t do much about taste – but we want to stress the other aspects of judging.

 Philanthropy:  Arlie Bragg - Reporting that we have to date received 3 Grants and 11 Grants in Aid.  We are approaching the deadlines for these and will give a more detailed report so that the bod can vote on the funds next month.

 Reps:  Mark Simmons - The Rep committee has reviewed all of the critiques that have been turned in. Several of them were very helpful. I think it is worth noting that 2 of the contestant critiques had All 5's and just a "great job" comment, 3 rated the contest with all 5's and 1 -- 4, ... and also 2 of the critiques were filed on line.  Due to an ongoing effort to go green, the ability of competing teams to access the kcbs website, and that as of April 6, 2011, the office has received 12 contestant critiques out of 847 competing teams (less than 1.5%), I move that we adopt a policy for the reps to encourage the competing teams at the cooks meeting to fill out their critiques on line and that paper contestant critiques are no longer required to be distributed to the teams.

 Sanctioning & Mentoring: Wayne Lohman - The Sanctioning Committee wants to resubmit the Kingston, RI sanctioning application for 2012.  Our Sanctioning Rules states:" New Contests may apply for sanctioning for the next year, at any time, KCBS may consider the request presuming all existing contests will be sanctioned next year.  If the contest would be approved with the presumption all existing contests will return, then sanctioning may be granted.  Should the date requested be in conflict with the 'presumed returning contest' then sanctioning shall not be granted until after December 1st and appropriate consideration."   The closest existing contest is Fryeburg, ME, 230 miles away.

 The Sanctioning Committee has requested that all contests organizers be advised of the Amended Meat Inspection Guide approved in the March BOD meeting.

 Sanctioning Committee received two Contestant Critiques on the North Kansas City contest.  The stated problems from the critiques were discussed with both the reps and organizer who felt that the problems had been identified and resolved.

 The Sanctioning Committee recommends approval of all listed contests in the April New/Change Requests Report. 

 

Status

Date

Contest Name

City

ST

New

09/02-03

Bourbon City BBQ Festival

Bardstown

KY

New

8/19-20

Blue Collar Blues & BBQ

Granite City

IL

New

10/21-22

Shenandoah Valley BBQ Fest

Woodstock

VA

New

09/04-5

Grill for a Grand 2

Suquamish

WA

New

09/03-04

Thunder in the Park BBQ

Connersville

IN

New

07/01-03

On the Scene BBQ State Championship

Murrieta

CA

New

08/12-13

Ribs and Kid's Q

Tuscumbia

MO

New

08/26-27

Taste of County BBQ Nationals

Valley Center

CA

New

7/22-23

Get Your Pig On-Sedona

Sedona

AZ

New   Competitor's Series

7/29-30

Master's of the BBQ Challenge

White Sulphur Springs

MT

Exstg

08/19-20

Diamond State BBQ Championship

Dover

DE

Exstg

09/24-25

Blues, Views and BBQ

Westport

CT

Exstg

07/22-23

The Harpoon Championships of New England BBQ

Windsor

VT

Exstg

09/09-10

Roots in Blues 'n BBQ

Columbia

MO

Exstg

7/29-30

Dodge City Days

Dodge City

KS

Exstg

07/29-30

Racing for the BBQ

Lee's Summit

MO

Exstg

9/3-4

All American BBQ Bash

Ames

IA

Exstg

09/09-10

Cookeville Cookoff

Cookeville

TN

Exstg

7/23-24

Boise Music Festival Presents Idaho State BBQ Championships

Boise

ID

Exstg

09/16-17

Rotary Bands & BBQ Contest

Greenfied

IN

Exstg

09/09-10

3rd Annual Southern York Country BBQ Cook-off

York

PA

Exstg

07/8-10

New Jersey State BBQ Championship

North Wildwood

NJ

Exstg

9/16-17

Taste of County BBQ Nationals

Chester

PA

Exstg

9/23-24

Shawnee Great Grillers State Championship

Shawnee

KS

Exstg

6/3-4

Muddy Water BBQ**

Hannibal

MO

Date/  Location Change

08/06-07  to    07/23-24

Taste of Country BBQ Nationals

Grand Rapids, MI to Taylor, MI

 

Date/  Location Change

09/17-18   to    09/24-25

Taste of Country BBQ Nationals

Shreveport, LA to Bossier City, LA

 

Date/  Location Change

08/20-21  to     10/21-22

Taste of Country BBQ Nationals

Fort Collins, CO to Laughlin, NV

 

Date Change

07/22-23    to     08/05-06

Taste of Country BBQ Nationals

Buffalo

NY

New (resubmit)

07/21-22/2012

Wakefield Rotary Campus Cookoff & State Championship**

Kingston

RI

 

Membership:  Gene Goycochea - Membership is going well, as most of you saw in Mikes CBJ report with 1071 people in the past 3 months taking the CBJ class we ended the quarter with 695 new members just from the CBJ program in addition to new cook team memberships as a result of the Sam’s Club series on top of the regular new membership that joins to be in support of BBQ.  It is my belief that we can increase membership growth through the Sam’s program/

 I would like to make a motion that we up the membership drive by really pushing membership growth at the remaining Sam’s events as they have a discount for new members in their stores and our Contest Rep’s have signage to advertise KCBS.  My thought is that we can take several spare membership banners, ship them to Troy Black so that they may be posted wherever the public is at the Sam’s venue ie: front doors, entrance to the cooking area and anywhere else that we can get public exposure, maybe even a large sign/banner that we can make prior to the next event

  

Technology:  Don Harwell

 Web:

o       Created MP3 of both the March meeting and the Special BOD meeting for posting on our web site.

o       Critique forms for the web have been updated and there are some minor changes that will be completed soon. 

Contest Program:

o      Program is well underway

§       Database is being created to hold Cooks, Judges, and Contests

§       Screens have been created to interface with new database

§       Stephen Smith has put in over 100 hours thus far. 

§       Cost is in for completion of program,

o      BOD see attached Confidential Documents for discussion of the motions below.

o      I motion that we accept the proposed cost from Data Access to complete the program and proceed with development, testing, etc.

o      If the above motion fails, I motion that we stop all work with Data Access and reopen the RFP.

 OLD BUSINESS:

 Randy Bigler:  The Adhoc Committee makes the following recommendation: To cancel immediately all assignments of a Contest Rep/CBJ Instructor. On behalf of the adhoc committee I make this motion.

 NEW BUSINESS:

 Don Harwell:  Discuss adding to Randy’s report that the rules for 2012 state that:

Each contestant must submit at least seven (7) portions of meat in an approved container. Chicken, pork and brisket may be submitted chopped, pulled, sliced, or diced as the cook sees fit, as long as there is enough for six (6) judges and the table captain.

 Arlie Bragg:  I make a motion that we as an association stop keeping tabs for the Am. Royal and Jack Daniels in regards to Proclamations.  I have spoke with the office and they claim it takes a lot of their time.  They report last year all but a handful of contest were unable to get them however this year that will not be the case.  California has over 5 contests that the new Governor will not even consider this year making the current system not fair and with the Sams Club also not getting them it has made a lot of teams upset.  If the two parties want to continue their present requirements then they need to keep up with it their self’s.  I believe we can use the office employee’s time more useful in other areas as we continue to grow.  I also request that we speak to both parties and ask them to just consider the following:  15 Teams 1st year, 25 teams 2nd year, No Proclamations

 Mike Budai:  For board discussion:  2011 season TOY payout amount.  Additional relevant discussion for closed session.

 

 

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