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KCBS BOD MEETING AGENDA - October 12, 2011

October 10, 2011

 

KANSAS CITY BARBEQUE SOCIETY

Board of Directors Meeting - October 12, 2011

AGENDA

 

 

MEMBER REQUESTS TO SPEAK:  None as of Sunday, October 09, 2011

 

 

MINUTES:  Tana Shupe moves that the Board approve the Minutes of the meeting held on September 21, 2011.

 

KANSAS CITY BARBEQUE SOCIETY

Board of Directors Meeting - September 21, 2011

MINUTES

 

President Candy Weaver called the meeting to order at 7:02 pm central time.

 

MEMBERS PRESENT:  Candy Weaver, Don Harwell, Mike Lake, Tana Shupe, Randy Bigler, Wayne Lohman , Arlie Bragg, Merl Whitebook, Paul Kirk, Mike Budai, Mark Simmons.  Gene Goycochea joined the meeting at approximately 7:30.

 

There were no requests to speak.

Members Present:  Dale Newstrom & Vicki Peyton

 

Members of the Board recited the KCBS Mission and the Board Pledge.

 

MINUTES:  Tana Shupe motioned that the Board approve the Minutes of the meeting held on August 10, 2011.  Seconded by Mike Lake, the Minutes were approved.

 

MARKETING REPORT:  Tana Shupe/Mike McCloud.

Tana Shupe asked the Board to accept the report as presented.  The report was accepted.

 

GABT Tour

-          Completed 16 GABT events

-          Ongoing assistance for the Tour Team in product shipments, logistics, and on-site media promotion

-          Recruitment of local volunteers to ensure event success

-          Generated additional publicity through radio remotes in Worland, WY and Sparks, NV.

Sam’s Club BBQ Series

-          Continued coordination of communications efforts for the Inaugural Sam’s Club National BBQ Tour

  • Publicized through regional e-blasts to competitors
  • Promoted all activities via KCBS social media assets
  • August competitions included: Birmingham, Marietta, Orlando, Indianapolis

-          Continued coordination and Assistance with Sam’s Club National Championship in Bentonville

  • Coordination with logistics for partners
  • Coordination and planning for VIP Party
  • Coordinating a private CBJ class for Sam’s Club executives.

Merchandise

-          Total August Sales: $2693.00

Web

-          Advertising sold for August: $2227.50

-          Uploaded September Bullsheet

-          Uploaded MP3 of August’s BOD meeting

-          Updated Rancher’s events: Rancher’s Reserve Sirloin Competition (links/ dates/photos) on KCBS webpage

PR

-          Social Media, Using MMA, KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotion

-          GABT: 1505 Twitter Followers / 10293 FB post views

-          KCBS:  884 Twitter Followers / 142768 FB post views

-          GABT releases to: Milwaukee, WI, Dillon, CO and Reno, NV markets

-          Rancher’s Reserve release to:  Dallas, TX market

-          Kingsford Points Chase release to: Portsmouth, ME and Worland, WY markets

-          Updated Kingsford Points Chase blog after Eliot, ME and Worland, WY events

-          Updated News section of KCBS website as necessary

-          Ongoing CBJ PR

Sponsorship Activities

-          Coordination for Sam's Club National BBQ Tour VIP Event  

-          2012 Planning - Conducting brand meetings for next year's GABT, Sam's Club National BBQ Tour and American GrillMaster Experience  

Miscellaneous 

-          Further work on KCBS iPhone/Droid App

-          Created banner box placeholder for promoting KCBS 26th Annual Banquet in San Diego: Added online registration for Embassy Suites. “Smoking in San Diego”

-          Agency services invested:

  • Strategy- 9.25 Hours
  • Administrative- 8.08 Hours
  • Web/Social Media- 24.25 Hours
  • Public Relations- 48.36 Hours
  • Production- 8.60 hours
    • TOTAL- 98.54 Hours

 

FINANCE REPORT - Mike Budai: 

 

1)  The Finance Committee recommends adopting the financial statements sent to the board on September 11, 2011.  The statements were accepted as presented. 

 

2)  A motion was made by Mike Budai to establish the KCBS Foundation with $2000 in seed capitol. (establish account, incorporate, bylaws, etc.) The purpose is that Tony Stone's family designated KCBS a memorial gift in Tony's name. In order for those gifts to be tax deductible, they have to be made out to the foundation. There are already gifts to be deposited. I propose the KCBS Foundation be established for (1) educational, (2) charitable, (3) disaster relief and (4) other charitable acts. 

 

A motion was made to stop the discussion and a roll call vote was requested.  The vote was as follows:  Bragg - N, Harwell - N, Lake - Y, Kirk -Y,  Shupe - Y, Simmons - Y, Bigler - Y, Budai- Y, Lohman - Y, Goycochea and Whitebook were absent for the vote.

Ayes: 7             Nays: 2                        Absent: 2          Motion passed.

 

The motion made by Mike Budai to establish the foundation was seconded by Paul Kirk, and a roll call vote was requested.  The vote was as follows:  Lohman - Y, Budai - Y, Simmons - Y, Bigler - Y, Kirk - Y, Bragg - Abstain, Harwell - N, Lake - Y, Shupe - Y, Goycochea and Whitebook were absent for the vote.

Ayes: 7             Nays: 1             Abstain: 1         Absent:  2         Motion - Passes

 

 

SANCTIONING REPORT - Wayne Lohman

The Sanctioning Committee moved to approve of all new and existing contests listed in the September New/Change Request Report pending discussion by the Board. Seconded by Mark Simmons, the vote was unanimous.

 

The only new contest in question, because of team density, is the Storm Lake, IA contest, 117 miles from an existing contest in Pender, NE.  Spoke with Pender, NE organizer, Mark Lorensen who felt that the State Center, IA contest, 153 miles apart, was more of a competition threat than new Storm Lake, IA event.  He didn't feel that the Storm Lake, IA contest would hurt his event since it was only 17 teams and this event had been held for several years.  Storm Lake will have their contest even if we don't sanction as it is part of a city festival.

 

I will update the Board on my discussion with Mike McMillen on the Tuscumbia, MO, contest held on August 12 & 13 in which the organizer did not meet minimum sanctioning requirements.

 

New Contests:

11/11-12            Smokin on the Delta                                          Antioch, CA

Existing Contests (2012):

5/18-19             Cotton Pickin' BBQ Cook-off                              Hartselle, AL

3/9-10              BBQ Championship & Hog Wild Festival         Mobile, AL

8/3-4                Smokin on the Prarie                                         Gillette, WY

5/11-12             Sertoma 48 BBQ                                               Lawrence, KS

5/4-5                Mississippi Springfest                                         Ashland, MS

4/6-7                The Ultimate BBQ Showdown

                        East vs West III                                                 Wildomar, CA

7/27-28            Westfair "I Got Smoked at Westfair"                 Council Bluffs, IA

5/25-26            8th Annual Best Dam Barbecue Challenge        Boulder City, NV

5/25-26            Red, White & Blue BBQ                                   Topeka, KS

4/20-21            Main Street BBQ & Bluesfest                            Washington, MO

8/3-4                Laurie Hillbilly BBQ                                         Laurie, MO

6/29-30           I Love Barbecue & Music Festival                     Lake Placid, NY

8/17-18             20th Annual State Barbeque Championship

                        of Nebraska                                                       LaPlatte, NE

4/20-21            6th Annual Smokin Red Dirt BBQ                    Enid, OK

6/1-2                Original SC BBQ Championships                       Huron, SD

5/25-26            Rhythm Q's & Blues                                          Edmond, OK

6/8-9                Que'n for Kids OC BBQ Festival                        Costa Mesa, CA

7/6-7                2nd Annual Holbrook Ace in the Hole

                        BBQ Cook-off                                                    Holbrook, AZ

New Contests (2012):

4/20-21            Cornelia Apple Blossom BBQ Festival                Cornelia, GA

6/15-16             Lakefest BBQ Contest                                        Storm Lake, IA

3/2-3                Surprise BBQ Festival                                        Surprise, AZ

1/27-28            Georgia BBQ Championship Throwdown          Young Harris, GA

7/13-14             1st Annual Smokin Up a Storm Charity

                        BBQ Challenge                                                  Norman, OK

7/27-28            Foothills Country Fair Backyard BBQ Bash      Cleveland, TN

6/1-2                Milk Cow Music Festival                                    Fair Oaks, IN

 

At 7:35 p.m., Gene Goycochea joined the meeting.

 

MEMBERSHP REPORT - Gene Goycochea

We now have a deal with National rental car to get a small discount; we will also receive a Emerald level for free.  Benefits were presented at the meeting and members will be notified.

 

CBJ REPORT - Mike Lake

The following updated detailed YTD judging classes report was sent to BOD.  Synopsis for 2011: 54 classes - 2,404 Students - 740 KCBS Members - 1,649 New Members - 15 Media Comps.

 

The questions for the continuing education program have been sent to the “IT” folks at MMA and we are now working on the best format to place this program in a Web based program.                                

 

Special Recognition for those CBJ’s who have documented and achieved 100 contest(s).  A special badge or logo is being prepared for our consideration by one of those judges.   

 

Mike asked the Board to accept the report as presented.  With no discussion, the report was accepted.                             

 

TECHNOLOGY REPORT - Don Harwell

Created MP3 file of the August regular meeting for posting on our web site.

Quarterly review of the KCBS web has begun and updates and fixes of data are being tracked. 

Elections:  After review of several online elections companies Harwell made a motion that  KCBS use Votenet Solutions as the Company for our online voting for the January 2012 election.   The cost of the services for 15,000 eligible voter is $8,000.00 and for an addition $3,000.00 we can add up to five votes/surveys/elections in a 12-month period.  Seconded by Randy Bigler, the motion passed unanimously.  Don will check to see if the $3000 for additional elections/surveys must be paid at time of initial contract and report back to the board for approval of the additional amount.

 

EDUCATION REPORT - Paul Kirk

Tana’s and my trip to visit Mark Davis and the Jr Skill Centers in Monterey, TN has been postponed to next month so we can interview students that are in the program and get their input and ideas about their program.  The Education report accepted as presented.

 

CONTEST PROGRAM REPORT - Mike Budai

Initial discovery process has been completed and on 9-7-2011, InDevX submitted a contract proposal to the committee.  The Contest Program Committee will be meeting to discuss and make recommendations on the proposed contract.  Updated on 9/18:  The InDevX contract has been sent to our lawyers for review. It will be presented for board approval when the contract clears legal.  The new program has been named: KCBScoreFurther update:  The contract was  emailed to each board member during this meeting and members are asked to review it and email their approval or disapproval to President Weaver by Monday, September 26, 2011 .

 

Mike Budai made a motion to accept the contract and, with majority approval by members by the specified date, the contract will be considered accepted and the contract may be signed by President Weaver.  Seconded by Randy Bigler, the motion passed unanimously.

 

REP REPORT - Mark Simmons

The month of August was fruitful for KCBS.  The Association sanctioned 51 contests, which included almost 2000 teams competing (an average of 38 teams/contest).  Over $400,000 was included in the payouts for the contests and more than 95% of the judges were certified.

 

Our reps are doing a fine job across the country and represent KCBS as great ambassadors.

 

The committee is beginning to trudge through the rep manual with the intent of making recommendations for revisions for the 2012 season.

 

Mark reported that Sharon Hadley has completed her requirements and recommended adding her as a contest rep.  Seconded by Don Harwell, the recommendation passed unanimously.

 

Everywhere I go I have judges, cooks, and even new members requesting to become a part of the rep pool.  We review applications as they are submitted in writing with a recommendation of an existing rep.  The greatest need for new reps still is in the middle Atlantic and Northeastern part of our country.  Probably the next part of the country where the need will be greatest could be the West Coast. That area seems to be doing very well in adding new

sanctioned contests.

 

PHILANTHROPY REPORT - Arlie Bragg

Proposed the following Community Disaster and Relief Fund.  After discussion by the board the motion was withdrawn

 

A fund of $25,000.00 should be allocated to be used for disaster and community relief.  The fund will be allocated in amounts up to $2,500.00 per request.  There will be two methods to access these funds.  Provided, that these funds are issued on a reimbursement basis for actual food purchased and prepared by members of KCBS, only.

 

Method one:  Disaster relief, when a natural disaster occurs which impacts a significant portion of a community and one or more KCBS members organize a group to cook and provide food to Police, Fire, rescue workers and those members of the community who are affected by the tragedy.  KCBS will provide reimbursement (based upon actual receipts submitted) for meats, food and water provided, without charge, in an amount not to exceed $2,500.00 per occurrence.  NOTE:  Any person or person who pursues this project MUST contact the KCBS office to ascertain that funds remain for distribution, (not approval) prior to the event.

 

Method two:  Community action, when a community is effected by such things as the deployment of military unit(s) or the return of a military unit(s) from a combat area, then application may be made for approval of the project, by a member of KCBS and a group organized to cook and provide food to the military personal and families.  Upon approval of the project , KCBS will provide reimbursement (based upon actual receipts submitted) for meats, food and water provided, without charge, in an amount not to exceed $2,500.00 per occurrence. (Approval will take a minimum of 45 days prior to the event.)

 

 

NEW BUSINESS:

 

Mike Budai:  Mike moved that after a team's head cook membership has expired for 12 months the team name is dropped from the KCBS data base.  Seconded by Paul Kirk, the motion passed unanimously.

 

Don Harwell:  Don moved to copywrite the terms “KCBS Pit Master” and “KCBS Pit Masters”

After cooking 20 KCBS contests a KCBS member would earn membership in the KCBS Pit Masters.  A patch could be designed and sold to those who qualify and perhaps even a line of clothing.  Membership would be required to continue to be a part of the KCBS Pit Masters.   After discussion, Don Harwell called for the vote.  Seconded by Randy Bigler, the call for the vote passed.  Randy made a motion to accept Don'srecommendation.  Seconded by Paul Kirk, the motion passed unanimously.

 

Don Harwell:  Don moved to reword the Table Captains CD for 2012 From“……Each contestant must submit at least six (6) portions of meat in an approved container. Meat may be presented, sliced, diced, pulled, or chopped; all are acceptable forms of presentation. ….” To“……Each contestant must submit at least six (6) portions of meat in an approved container. With the exception of Ribs, meat may be presented, sliced, diced, pulled, or chopped; all are acceptable forms of presentation.  Seconded by Mike Budai, the motion passed unanimously.

 

Paul Kirk:  Moved that the following be approved as the KCBS procedure for solving situations relevant to Judges/Cooks.  Set-Up a Situation/Grievance Panel made up of one (1) board member and four (4) KCBS members in good standing.  This needs to take place before the board meeting and their recommendation presented to the board.  The motion was seconded by Don Harwell and vote passed with 10 ayes and one abstention.

 

  1. We get both sides of the story

1a.  If there is any conflict with the parties involved, we appoint a mediator.

  1. The information is reviewed, discussed and analyzed.
  2. The Panel makes an educated Decision or Determination
  3. Panel reports to the Board.

 

Tana Shupe:  For Discussion, a suggestion to publish a copy of the one-page Independent Contractor's Agreement in The Bullsheet.  Request withdrawn for review and possible future consideration.

 

Carolyn Wells:  Comment card request.  Rules committee will review all comment card discussions at past meetings and propose options for member vote at the January election.  Consideration will be given to having members vote as to future use of these cards.

 

Tana Shupe:  Discussion for KCBS to assume administration of the Ph.B. program and to formalize "Turn-in-Table" procedures.  Ph.B. discussion will resume at a later date.   Suggestions to standardize "turn-in" procedures will be submitted the rep committee for potential consideration at the Annual Meeting.

 

Paul Kirk moved to go into closed session.  Seconded by Tana Shupe, vote was unanimous.

Paul Kirk moved to go out of closed session.  Seconded by Mike Budai, vote was unanimous.

 

With no issues presented for additional discussion, Paul Kirk moved to adjourn.  Seconded by Tana Shupe, motion passed unanimously.  Meeting adjourned at 9:17 p.m. central time.

 

(End of Minutes from September 2011 meeting.}

 

MARKETING REPORT:  Mike McCloud/Tana Shupe

GABT Tour

-          Completed 3 GABT events

-          Ongoing assistance for the Tour Team in product shipments, logistics, and on-site media promotion

-          Recruitment of local volunteers to ensure event success

-          Generated additional publicity through radio remotes in Sparks, NV, Decatur, AL and Murphysboro, IL

Sam’s Club BBQ Series

-          Continued coordination of communications efforts for the Inaugural Sam’s Club National BBQ Tour

  • Publicized through regional e-blasts to competitors
  • Promoted all activities via KCBS social media assets
  • September competitions included: Greensboro, Chesapeake, Pittsburgh, Laurel

-          Continued coordination and Assistance with Sam’s Club National Championship in Bentonville

  • Coordination with logistics for partners
  • Coordinating a private CBJ class for Sam’s Club Executives.
  • Coordination and planning for VIP Party

Merchandise

-          Total September Sales: $1707

Web

-          Advertising sold for September: $1270

-          Uploaded October Bullsheet

-          Uploaded MP3 of September’s BOD meeting

PR

-          Social Media, Using MMA, KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotion

-          GABT: 1543 Twitter Followers / 5285 FB post views

-          KCBS:  967 Twitter Followers / 71027 FB post views

-          GABT releases to: Decatur, AL, Murphysboro, IL and Kansas City, MO markets

-          Kingsford Points Chase release to: Decatur, AL, Murphysboro, IL, Kansas City, MO, and Fayetteville, AR markets

-          Updated Kingsford Points Chase blog after Decatur, AL and Murphysboro, IL

-          Updated News section of KCBS website as necessary

-          Ongoing CBJ PR

Sponsorship Activities

-          2011 Great American Barbeque Tour- In negotiations with brands for 2012 partnerships.  Received four verbal approvals of the program and moving into contract work.

-          2012 KCBS Partnerships – In negotiations with Tyson for extended 2012 Marketing Program.

-          2012 Planning - Conducting brand meetings for next year's GABT and Sam's Club National BBQ Tour.

Miscellaneous

-          Researching new product ideas for KCBS Merchandise.

 

PHILANTHROPY:  Arlie Bragg

We are going over guidelines for 2012 sponsorship etc. for philanthropy.   If you have any future ideas please forward to me. 

 

I move that we do away with Closed Sessions.

 

I also motion the below to be adopted again also.  We have set aside money for other projects and I believe this is important!

 

Community Disaster and Relief Fund. A fund of $25,000.00 should be allocated to be used for disaster and community relief.  The fund will be allocated in amounts up to $2,500.00 per request. There will be two methods to access these funds.  Provided, that these funds are issued on a reimbursement basis for actual food purchased and prepared by members of KCBS, only.

 

Method one:  Disaster relief, when a natural disaster occurs which impacts a significant portion of a community and one or more KCBS members organize a group to cook and provide food to Police, Fire, rescue workers and those members of the community who are affected by the tragedy.  KCBS will provide reimbursement (based upon actual receipts submitted) for meats, food and water provided, without charge, in an amount not to exceed $2,500.00 per occurrence.(note any person or person who pursues this project MUST contact the KCBS office to ascertain that funds remain for distribution, (not approval) prior to the event.

 

Method two:  Community action, when a community is effected by such things as the deployment of  military unit(s) or the return of a military unit(s) from a combat area, then application may be made for approval of the project, by a member of KCBS and a group organized to cook and provide food to the military personal and families.  Upon approval of the project , KCBS will provide reimbursement (based upon actual receipts submitted) for meats, food and water provided, without charge, in an amount not to exceed $2,500.00 per occurrence. (Approval will take a minimum of 45 days prior to the event.)

 

FINANCE REPORT:  Mike Budai

The Finance Committee recommends adopting the financial statements submitted to the board members on October 9, 2011.

 

CONTEST PROGRAM COMMITTEE REPORT:  Mike Budai

The KCBS office has received the signed InDevX contract and work has begun on KCBScore.

Since KCBS has accepted and signed with InDevX to produce a new contest scoring program,

I motion that the board rescind authorization and stop work on the Data Access contest scoring program

 

CBJ REPORT:  Mike Lake

The following updated YTD judging classes report was sent to BOD.  Synopsis for 2011: 56 classes - 2,460 Students - 749 KCBS Members - 1,696 New Members - 15 Media Comps.

 

Other business: I will be visiting MMA before or after “The Jack” to get an update on where we are with the continuing education program.  I should have more to report to you in November.

 

I also would like to explore possible means to recognize those judges who have continued to track the events that they have judged and have reached the 100 contest plateau.  One judge is working on presenting for the board's consideration a possible design for a patch or pin, in recognition of 100 contests. 

 

CONTEST REPS:  Mark Simmons/Randy Bigler

The contest Rep Committee is meeting and working through the rep manual for possible revisions. This process continues and recommendations are being prepared.  We also are meeting concerning the annual meeting and what to do for the Contest Rep session at the annual meeting.  There is a rep issue under discussion ...

 

KCBS continues to grow, rep assignments are being made and cooks/organizer's critiques frequently reference the good job our reps are doing.

 

We look forward to the Annual meeting in San Diego.

 

EDUCATION REPORT:  Paul Kirk/Tana Shupe

Tana and I are meeting with Mark Davis, Executive Director of Jr Skill Centers in

Monterey, TN, along with Tim Owings on October 19, where we will gather information on how they put their program together and how it operates, along with interviews with students. 

 

TECHNOLOGY REPORT:  Don Harwell

 Web: Created both MP3 files of the September regular meeting for posting on our web site.

Elections:  Update to be given at meeting on the cost of adding additional voting periods (up to five votes/surveys/elections in a 12 month period)

 

SANCTIONING COMMITTEE REPORT:  Wayne Lohman

The Sanctioning Committee recommends approval of all new and existing contests listed in the October New/Change Request Report, with the exception of the Sertoma 48 BBQ contest in Lawrence, KS.  The Committee questioned the density and saturation of teams for the number of contests in the area.

 

The Board report will also outline the problems with St. Louis River Rub contest held on October 8th.  Incident Reports have not been received from the rep's assigned to this contest.

 

New Contests (2012):

6/8-9               The Ranger BBQ Showdown                            St. Charles, MO

5/11-12           Pork in the Pines                                               Chatom, AL

Date Changes in 2012 for Existing Contests:

5/11-12/2012 to

5/4-5/2012      Sertoma 48 BBQ                                               Lawrence, KS

10/26-27         Holy Smoke BBQ Festival                                 Easten, MD

8/4-5               Western Maine BBQ Festival                           Fryeburg, MD

9/7-8               Recovery Fest                                                   Richmond, VA

8/3-4               Colorado State BBQ Championship                 Craig, CO

2/25-26           Polar Bear BBQ Challenge                               Columbia, MO*

                                                                                                  *Location change also

Existing Contests (2012):

5/11-12           Boots & BBQ Festival                                       Claremore, OK

5/4-5               Bixby BBQ'n Music                                           Bixby, OK

9/1-2               Smokin' on the Bay                                           Tracy's Landing, MD

5/25-26           5th Annual Horsin' Around BBQ Showdown    Young Harris, GA

9/31-9/1          Septemberfest BBQ & Ribeye Steak Cookoff   Omaha, NE

4/20-21           Rock'n Ribs BBQ Festival                                  Springfield, MO

8/24-25           When Pigs Fly BBQ & Fly-In                             McPherson, KS

9/14-15           Lakeside Que-topia                                          St. Peters, MO

8/17-18           Stand by your Grill                                            Fulton, MS

7/6-7               9th Annual Pork & Brew State BBQ Champ.    Rio Rancho, NM

8/17-18           Wyoming State BBQ Championship &

                        Bluegrass Festival                                             Worland, WY

4/21-22           Pork in the Park                                                Salisbury, MD

4/6-7               Stillwater Elks 24th Annual Blazathon             Stillwater, OK

5/4-5               North Platte Honky Tonk Barbecue Festival    North Platte, NE

9/1-2               Thunder in the Park BBQ                                 Connersville, IN

7/27-28           Up in Smoke BBQ Bash                                    Mason City, IA

5/5-6               Smokin on the Water                                       Liberty, IN

9/7-8               Jug Tavern Festival                                           Winder, GA

7/27-28           Dodge City Days Barbecue Cook-off                Dodge City, KS

5/18-19           Chesapeake Jubilee BBQ Cook-Off                  Chesapeake, VA

9/7-8               Ribs, Pork and Rock 'n Roll                               Vermillion, SD

8/17-19           Mountain Maryland BBQ                                 Cumberland, MD

9/20-22           Murphysboro BBQ Cook-Off                            Murphysboro, IL

7/20-21           Griller's Cup                                                     Laramie, WY

10/5-6             Jim Beam BBQ Classic                                     Springfield, KY

11/2-3             Sucarnochee BBQ & Blues Cook-Off                Livingston, AL

4/20-21           16th Annual Euchause BBQ Cook-Off              Kings Mountain, NC

9/21-22           Tilley Harley-Davidson, Biker, Blues &

                        BBQ Rally                                                         Salisbury, NC

5/4-5               Brew, Blues & Bar-B-Q Cook-Off                     Lansing, KS

6/15-16           Central Maryland Swinetastic BBQ Festival    Frederick, MD

5/4-5               Columbia Elks Lodge #594 BBQ Contest          Columbia, MO

9/15-16           Harvard Fall Festival BBQ Contest                   Harvard, MD

 

 

RULES COMMITTEE REPORT:  Randy Bigler

The Rules Committee would like to submit the following items for discussion and possible motions/actions as needed.

1.  Discussion on issues from judges concerning over powering use of perfumes and after saves worn by judges in the judging area.

2. Discussion of Comment Cards

3. Discussion on judges not notifying the organizers that they will not be coming to judge their event after they have been confirmed or calling the day before.

4. Discussion of Table Captain's duties.

5. Discussion of Master Judges test being taken over the web or by email.

MEMBERSHIP REPORT:  Gene Goycochea

Don Harwell and I discussed the Pitmaster program, and it is our suggestion that we develop a Sticker/Decal for teams that have competed in 20 or more contests. These team head cooks will then be designated as KCBS Pitmasters and will may use this designation on team shirts in addition to the two (2) Sticker/Decals that KCBS will provide to the team (one for each side of their trailer).  KCBS will also provide one (1) pin for the head cook, and make available additional sticker/decals to be purchased from KCBS for team members who have reached this same level.

 

OLD BUSINESS:

 

Candy Weaver - Per Arlie's request, I believe we should have further discussion on this topic and how it will work.  I note for the record that this was passed at the last meeting.

 

Candy Weaver - I propose that the board meet on 10/26 to discuss changes to the Bylaws.   Finalized wording to proposed bylaws changes to be included on the January ballot can be presented at November's board meeting.

 

Candy Weaver - I briefly discussed the possibility of a 2nd BBQ tour with Mike McCloud at the Royal.  He indicated that he did not believe that there was enough sponsor interest to finance another tour.  I would like to propose that we consider prepping the older truck and trailer for short term, low-budget tour legs where we could reach out to smaller dollar sponsors and smaller attendance contests.

 

Candy Weaver - Per Arlie's request, I believe we should have further discussion on this topic and how it will work.  I note for the record that this was passed at the last meeting.

 

NEW BUSINESS:

 

Arlie Bragg -  Action re "no show" judges.

 

Don Harwell:  I move that the Judging Score card be edited to have a gray block at each location where box numbers and scores are written and that the example that was presented to the board be added to the card to aid judges in writing the numbers. This will help with ease of keying.                                               

 

Candy Weaver:  I move that we have a KCBS team card which states team head cook or cooks for the purpose of team of the year points.  A contest will only count for points towards team of the year if a head cook is present cooking at that contest.  This will not eliminate "guests" cooking with a team, simply mandates the presence of the team identified at the start of the year.

 

Candy Weaver:  Per Arlie's request, I believe we should have further discussion on this topic and how it will work.  I note for the record that this was passed at the last meeting.

 

Mark Simmons - As a member of the strategic planning committee and keeping in the spirit of the future expansion of KCBS to an international movement, I move that  the following proposal be adopted:

 PROPOSAL FOR KCBS INTERNATIONAL INITIATIVE:

MISSION STATEMENT:   Recognizing barbecue as America’s cuisine, our mission is to celebrate, teach, preserve and promote Barbecue as a culinary technique, sport and art form by:

  • Increasing the knowledge and skills of Out of United States (O.U.S.) competition cook teams to successfully compete in KCBS competitions.     
  • Instructing, training and certifying judges according to KCBS parameters so they could judge KCBS sanctioned contests anywhere in the world. ·       
  • Supporting and encouraging O.U.S. KCBS competition organizers. ·       
  • Increasing KCBS membership worldwide.  

Approach:    

1.  Cooks - We will provide a general training for cook teams interested in US style competitive barbecue cooking. (Using KCBS four meat categories whenever possible.) See June 2011 BullSheet for class approach.

2.   Judges - We will train and certify judges, as KCBS judges, in the countries where we are doing cooking instruction. See June 2011 BullSheet for class approach.

3.  Organizers - We will mentor and follow through with organizers, following KCBS guidelines, just as we do in the U. S.

4.  KCBS - We will interact with the KCBS office and any committee heads (sanctioning, judging, etc.) coordinating questions/issues that arise as a result of working with any of the above O.U.S. participants.  

Proposals:

The members of our KCBS International Team are Wayne and Maria Lohman, Bill and Debby Gage, Jim and Becky Johnson. We are proposing to be named as the KCBS International Outreach Team.

A.  We propose that the Gages and Lohmans will become certified KCBS judging instructors and that the Johnsons will be cooking instructors. 

B.  We would propose that Wayne Lohman and Carolyn Wells will be liaisons with the KCBS Board of Directors for the International Initiative. We will also form a team advisory panel utilizing international organizers, cooks and judges.

C.  We would propose seed money, in the amount of $10,000.00 (reviewed and approved annually by the KCBS BOD) as a budget line item, for expenses that may be incurred (For example-possible costs for translation of any of our judge’s training and organizer manuals or costs for shipping the US rubs and sauces needed for classes)

We will account for all expenditures and work toward a permanent budget.   

Known Issues: 

  • Currency/Exchange Rate     
  • Conveyance with KCBS (suggest electronic exchange)     
  • Advertising of contest monies (currencies used)
  • Meat/Garnish availability.  -Adjustments may need to be made due to availability of beef brisket.  Adjustments of meats used may need to be made based on cultural or religious reasons.  Adjustments may need to be made due to the availability/differences in lettuces/cilantro
  • Measurement differences - Meat weight - Box size

 

 

 

Closed Session:

Randy Bigler:  Clarification of Rules and Regulations - Up Coming Election

Candy Weaver:  St. Louis Contest Incident Report

 

 

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