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BOD MEETING AGENDA - March 21, 2012

March 19, 2012

KANSAS CITY BARBEQUE SOCIETY

Board of Director's Meeting

March 21, 2012

 

AGENDA

 

Members Requests to Speak

 

Recitation of KCBS Mission and Board Pledge:

MISSION:  Recognizing barbeque as America's Cuisine, the Mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

BOARD PLEDGE:  I accept my duties as a KCBS director to further the KCBS Mission so that truth, justice, excellence in BBQ and the American way of life may be strengthened and preserved forever.

 

MINUTES:  Tana Shupe requests that the Board approve the attached Minutes of the meeting held on February 10-11, 2012 as presented. 

 

The following committee reports in their entirety are attached in a separate document.  Please refer to emails from the committee chairperson for relevant attachments

 

MARKETING COMMITTEE REPORT:  Jeff Stith & Mike McCloud

 

FINANCE COMMITTEE REPORT:  Mark Simmons

 

MEMBERSHIP COMMITTEE REPORT:  Steve Farrin

 

CBJ COMMITTEE REPORT:  Mike Lake

 

PHILANTHROPY REPORT:  Arlie Bragg

 

STRATEGIC PLANNING COMMITTEE REPORT:  Mark Simmons

 

SANCTIONING COMMITTEE REPORT:  George Mullins

 

REGIONAL REPRESENTATION COMMITTEE REPORT:  George Mullins

 

TECHNOLOGY COMMITTEE REPORT:  Mike Budai

 

EDUCATION COMMITTEE REPORT:  Tana Shupe

 

KCBScore COMMITTEE REPORT:  Mike Budai

 

RULES COMMITTEE REPORT:  Dave Compton

 

REP COMMITTEE REPORT:  Mark Simmons

 

 

NEW BUSINESS:

 

MOTION:  Arlie Bragg - I move that any person that applies for a rat or cbji be sent to the entire board at time of request.

 

MOTION:   Steve Farrin - I make a motion that a comprehensive policy be established describing what types of issues can and should be discussed in closed session. 

 

MOTION:  Steve Farrin - I make a motion that minutes be kept for all closed session meetings.

 

MOTION:  Steve Farrin - I move that all committee reports be made available to the membership on the website

 

MOTION:  Dave Compton - I move that a detailed synopsis of the closed season be read into the minutes of the open meeting.  Exclusions would be granted for legal or disciplinary issues.

 

Candy Weaver - Please see the legal opinion following.  Carolyn's questions were:

(1) should we be recording closed session at all?

(2) May we delete/destroy after the minutes are approved. Don't want to violate any sunshine laws or act improperly, but do not want discoverable issues on sensitive matters left laying about.  Based on this opinion, I make the following motions:

MOTION:  Candy Weaver - I move that the Accuconference recording of closed session meetings be discontinued and all past recordings of all KCBS meetings be discarded. 

MOTION:  Candy Weaver - Further, I moved that all future Accuconference recording of board meetings made be eliminated after the completion and posting of the MP3 recording of the meeting on kcbs.us.

 

MOTION:  Jeff Stiti - Motion that the members of the board must be given the opportunity for 24 hours to review and informally approve what's been placed into quick notes before they are released to membership via the Web site.

 

MOTION:  Arlie Bragg - I move that we don’t approve any new reps till we see the applications to qualify and the bod have 5 days to review.

 

MOTION:  Arlie Bragg - I move that we don’t approve any reps unless there is a region open and bod is notified of that region.

 

MOTION:  Arlie Bragg - I move that we don’t approve any contracts etc till the bod has had at least 5 days to review.

 

MOTION:  Arlie Bragg - I move that our President require all members of the bod to follow the rules to furnish info from other bod members.

 

 

EXECUTIVE SESSION:

 

MOTION:  The Technology and Finance Committees recommend board approval to purchase the new copier detailed in the attached analysis.

 

George Mullins:  Discussion regarding the contests in Surprize, AZ and Staten Island, NY.

 

MOTION:  Mark Simmons -  I make a motion for the schedule of TOY payout for the 2012 season to be paid out January 2013 at the annual meeting as submitted to the board on March 11, 2012.

 

MOTION:  Mark Simmons -  Motion that one rep in training who has completed their training be approved as a rep.  We move they be admitted into the rep corps.

 

MOTION:  Mark Simmons -  Motion to recommend additional applicants to be considered as reps in training.  (Names will be submitted in closed session)

 

MOTION:  Mark Simmons -  The rep committee moves to recommend  approval of the rep and reps in training sent to the board on March 18.

 

MOTION:  Mike Lake -  Motion that the board approve an additional $25.00 for the assistants at all CBJ classes to be effective 1 April 2012.  Instructor fees remain static.

 

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