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BOD AGENDA - April 11, 2012

April 9, 2012
The agenda for this wee's KCBS Board of Director's meeting follows.  The referenced Minutes from March and the Committee Reports for April will be posted separately on this site.

Thank you.
Tana Frensley Shupe, Secretary

KANSAS CITY BARBEQUE SOCIETY

Board of Director's Meeting

April 11, 2012

 

AGENDA

 

Honor Members Requests to Speak

 

Recitation of KCBS Mission and Board Pledge:

MISSION:  Recognizing barbeque as America's Cuisine, the Mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

BOARD PLEDGE:  I accept my duties as a KCBS director to further the KCBS Mission so that truth, justice, excellence in BBQ and the American way of life may be strengthened and preserved forever.

 

MINUTES OF THE MEETING ON MARCH 21, 2012.

 

FINANCIAL REPORT

 

MARKETING REPORT

 

PHILANTHROPY REPORT

 

CBJ REPORT

 

EDUCATION COMMITTEE REPORT

 

REP COMMITTEE REPORT

 

STRATEGIC PLANNING

 

RULES COMMITTEE

 

SANCTIONING REPORT

 

BANQUET COMMITTEE REPORT

 

REGIONAL REPRESENTATION REPORT

 

MEMBERSHIP COMMITTEE REPORT

 

TECHNOLOGY COMMITTEE REPORT

 

KCBScore COMMITTEE REPORT

 

 

OLD BUSINESS

 

MOTION  - Tana Shupe:   I move that the Conflict of Interest Statements for each board member that were made available at the February Strategic Planning Meeting be accepted.

 

MOTION - Steve Farrin:  I move that any and all BOD members that desire access to the accuconference recordings of past meetings be given access

 

Arlie Bragg:  Discussion regarding reps asking for contests when other reps were assigned.

 

Discussion of any issues or motions tabled from meeting of March 21, 2012.  A list of motions follows; however if list is incomplete, motions submitted but not listed should be considered.

 

MOTION - Steve Farrin:  All committee reports be made available to the membership on the website.

 

MOTION - Dave Compton:  That a detailed synopsis of the executive session be read into the minutes of the open meeting, excluding legal and disciplinary issues, and proprietary information - tabled pending input from legal counsel.

 

The following two motions were tabled:

MOTION:  Candy Weaver - I move that the Accuconference recording of closed session meetings be discontinued and all past recordings of all KCBS meetings be discarded. 

MOTION:  Candy Weaver - Further, I moved that all future AccuConference recording of board meetings made be eliminated after the completion and posting of the MP3 recording of the meeting on kcbs.us. 

 

MOTION - Mark Simmons:  Motion to approve one rep and submitted reps in training. 

 

 

NEW BUSINESS:

 

MEMBER SURVEY:  For consideration at 4/11 meeting, let's put together a member survey for end of May.  KCBS already purchased 3 election/surveys with the January election package.  Last board voted to delegate election responsibilities to the office.  With that change in election management, we can collect more data on our voters.  The main focus is WHERE and WHO our voters are.  I believe that knowing this will be of great assistance in the regional representation efforts.

 

Motion - Candy Weaver:  I move that we assemble and coordinate an official KCBS Member Survey to take place in April or May 2012.

 

Just for thought and discussion, I propose the following topics/questions:

 

I am a ___ Judge   ___ Master Judge  ___ Member of a Cook Team   ___ Head Cook   ___ Contest Organizer   ___ Contest Rep

(check all applicable)

 

 

If you are a Judge or Master Judge, what is your opinion on Comment Cards

 

___  I complete a comment card anytime I give a score below 6

 

___  I never complete a comment card

 

 

If you are a member of a cook team or a head cook, do you find:

 

____  Comment cards are very helpful

 

____  Comment cards do not provide good information

 

____  Comment cards just make me angry at judges

 

 

If you are a Contest Rep, your opinion of Comment Cards is:

 

____   I toss most of them because they are irrelevant

 

____   it's important to give teams the judge's feedback no matter what is said on the Comment Card

 

____   I believe that sorting and attaching Comment Cards is tedious and time-consuming

 

 

This list could go on as we wish.  All contributions welcome!

 

Candy Weaver:  I move that we implement a 5-contest only ToY contest for 2012. 

Sent to the members of the Board for consideration is a proposal to implement a "lower level" ToY contest.  This idea and proposal originated from Dawn, the KCBS administrator for ToY.  The issue was tabled until March meeting.

 

 

 

EXECUTIVE SESSION:

 

The rep committee requests that the tabled motion in executive session from the March meeting be brought before the BOD concerning the appointment of a RIT who has completed their training and the additional RIT's to be approved to begin their training.

 

The finance committee moves that an amount be authorized for the repair, resurface and/or resealing of the parking lot at the KCBS office.

 

Motion by George Mullins to discuss sanctioning issues, which may require action.

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