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BOD COMMITTEE REPORTS FOR APRIL 2012

April 9, 2012

KANSAS CITY BARBEQUE SOCIETY

Board Committee Reports - April 11, 2012

 

 

MINUTES - Tana Shupe:  See "Quick Notes" from March 21, 2012.  Secretary asks that the title of Quick Notes be changed to Minutes and approved as presented.

 

FINANCE- Mark Simmons

The finance committee moves that the financials be approved as presented.

 

MARKETING - Jeff Stith & Mike McCloud: 

Merchandise

-          Total March Sales:  $2627

Web

-          Advertising sold for March: $1500

-          Uploaded April Bullsheet

-          Uploaded MP3 of March’s BOD meeting

-          KCBS Master CBJ Exam Online Go Live

-          Continual Partner Programs Updates:

-                      Kingsford $40k Challenge

-                      Tyson Best Wing on the Planet

-                      Reser’s Americas Best Potato Salad Challenge         

-                      Smithfield Rib Super Series

GABT

-          GABT 2012- Successful 1st Event @ ACM in Las Vegas, NV (estimated crowd attendance was 44,000)

-          Continual Coordination and Logistics for 2012 GABT Tour

Sam’s Tour

-          Continual Coordination and Logistics for 2012 Tour- 4 successful events with high levels of participation in March

-          Sam’s National- Continual PR/Social Media Updates

PR

-          Social Media, using MMA, KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotion

-          Facebook Timeline Redesign for KCBS and GABT

-          GABT: 1843 Twitter Followers / 3,068 FB post views (doubled FB post views from February)

-          KCBS:  1401 Twitter Followers / 60,454 FB post views (dramatic increase in FB post views from 38,468 views in February to over 60K in March!)

-          Updated News section of KCBS website as necessary

-          Bullsheet Design: Redesign for 2012 Programming Content

-          Bullsheet Content: Sam’s Review, Smithfield Preview, Kingsford Preview & GABT Preview

-          Reser’s ABPSC National Press Release

-          Kingsford’s $40K Challenge National Press Release

Sponsorship Activities

-          2012 Planning/ Mike will update the board on current sponsorship activities

 

Also, I received a call from a team yesterday about judging at Stillwater, Oklahoma.  They were disappointed that judges were 0% CBJs when the KCBS Web site reports 100%.  I don't know as this needs a motion but can we have some discussion during the meeting about this issue and how it's reported on the site?  The team I talked to said they probably would not have made the decision to go had they known beforehand that the organizer is not only not using CBJs but is reportedly anti-CBJ.  If I need to make a motion about this during the discussion, I will do so.

 

PHILANTHROPY - Arlie Bragg:  The deadline for Grants in Aid has passed.  Dave and I will be looking at them over the next few weeks.  We had a great turnout of over 20+ applications.  We will discuss the options at this weeks meeting as to the direction in which we give out the grants.   Grants are now starting to be received and will update the board when ready.

 

CBJ REPORT - Mike Lake: 

Please see attached for YTD numbers.

 

The judges committee is also looking at ways and means to recognize those judges who have judged in excess of 100...200...300 events etc.  Discussion has been initiated and we will be reporting back to the board when ideas or recommendations are firmly in place.

 

We will be also evaluating for the next 90 days, starting 1 May the value or reception of offering first time judges, being CBJ or not the opportunity to receive mentoring during their first event.

 

 

EDUCATION REPORT - Tana Shupe:

The Education Committee is researching high school culinary programs across the U.S. to encourage classes pertaining specifically to barbecue. 

 

We are composing letters to be send to schools where these programs are held and are considering submitting press releaases to media in areas where Kids Ques are held. 

 

We are considering using the services of a videographer to film the steps taken by a successful young team as they prepare for contests with the intent to use the video as a learning tool for other young cooks.

 

And we are compiling a list of potential sponsors to support these teams

 

 

REP COMMITTEE REPORT - Mark Simmons:

The rep committee last met April 5 to discuss a number of issues. All the regular members of the committee were present.

 

The contest rep committee moves that the following advisories be added to the rep forum website. The topic has already been approved by the BOD. This is to approve the wording of the advisories.

 

Question: Must a team member be present during meat inspection by the official meat inspector?   Opinion: Yes, a team member shall be present during meat inspection. This requirement is to close the communication loop between the official meat inspector and cooking team. It is imperative the team is immediately advised of any issues discovered by the official meat inspector.

 

Question: May the competition meats leave the cook’s cooking site after inspection by the official meat inspector?  Opinion: Unless the re-location of the meat is authorized by the Contest Representative, Organizer, or Health Department, after inspection the contest meats must remain in the cook’s cooking site until they are en route to the turn-in table.

 

Per the request of the BOD at the March meeting, the rep committee moves that the following guidelines for rep in training applicants be approved and posted on the website.

 

Rep Guidelines…

1.       Be an active member of KCBS for at least 3 years and have participated in at least 15 KCBS contests and classes such as a Cook, Judge, Table Captain, Organizer, Volunteer in Judging area, Helper in CBJ Class, etc.

2.       Have attended a CBJ class and be a Certified BBQ Judge

3.       Must participate at a KCBS sanctioned event with a KCBS BBQ Team during your Rep in Training. Please list the team name, name of contest and the dates. (If you are a member of a KCBS Team, this requirement can be waived.)

4.       Must complete an interview with the Rep Chair and/or Co-Chair or their designated representative. This may be conducted in person, on phone or on video call.

5.       Upon completion of training, return to the office a signed copy of the independent contractor agreement.

 

The rep committee also has a motion to be brought before the executive session.

 

For further record, and at the request of one of the members of the BOD, a map which includes the number of members, CBJ's, contests and contest reps by State is included as an attachment.

 

 

STRATEGIC PLANNING REPORT - Mark Simmons:

The strategic planning committee met April 3rd to discuss initiatives related to the strategic plan of KCBS.  No motions are ready to be brought before the BOD at this time

 

 

RULES COMMITTEE - Dave Compton:

A few of the things that we are looking at are:

 

A way to make sure that one team's boxes don't hit the same judging table more than once when possible.

 

Seeing if we can get the chicken boxes shuffled so that the first six boxes don't automatically go to the first table.

 

Taking a look at how to separate the competition meats from the vending meats when a team is competing and vending at the same contest.

 

The pork parting rule. 

 

A way to remind Table Captains on what they are allowed to tell the judges.  I think that this is already covered, it just might need a word of re-enforcement at the TC's Meeting.

 

An addition to the Judge's CD or at least have the Reps remind the Judges not to lick their fingers between taking samples out of the boxes.

 

I expect to have a more detailed report and some motions for Rules changes / additions at our next meeting in May.

 

I'm not sure where this belongs - Sanctioning, Organizing, Rules or what - but it's come to my attention that some contests are using a lot lower percentage of CBJs than what was stated on our website and in the Bullsheet from the last year's contest.  Many teams consider the CBJ % when deciding where to cook, that's why there are contests that brag about having 100% CBJs - it draws the teams.  Could we ask the organizer if they intended to use the same %, a higher % or a lower % for this year's contest?  I realize that forecasting the CBJ percentage might be hard to do unless the organizer insists on 100 % CBJs.  It just seems to me to be a "bait & switch" to advertise a high percentage of Certified Judges and then fill the tent with non-CBJs.  I feel that our teams deserve something better than that.

 

 

SANCTIONING REPORT - George Mullins:

The sanctioning request spreadsheet was emailed to the board by Dawn at the end of the week.  Pending follow up on some details, and discussion as needed for any issues that have not been brought forward I'd ask that the report be approved as presented.

 

The revised sanctioning documents have been reviewed by counsel, and will be presented to the board for review and approval.

 

In addition to the sanctioning requests that have received attention has been given to looking at our existing sanctioning procedures, with the intent of eliminating some potential problems in the future.  At this time there is nothing that has been developed to the extent that it is ready to be implemented or require board review/approval.

 

One or more issues, will likely require discussion in Executive Session.

 

MOTION: I move that the proposed contests be sanctioned as presented below, after resolution of any outstanding issues.

 

MOTION: I move that the board approve the revised sanctioning documents emailed to the board now that they have be reviewed and approved by counsel.

 

Tabled from March:

July 6-7            Kings of BBQ 2012                                                           Des Moines          IA

Licensed:

Oct. 5-6           PorktoberQue                                                                  Dothan                 AL

New Contests:

Jul 6-7              Valley Freedom Festival BBQ Competition                     Staunton              VA

Jul 21-22          Kla Ha Ya Days Barbeque Champtionship                      Snohomish           WA

Aug. 17-18       Birch Rum's Blues, Brews & BBQ's                                 Birch Run             MI

Oct. 12-13       Swine & Dandy Charity Cookoff                                      Duluth                  GA

May 10-11  (2013)           

                        Jiggy with the Piggy BBQ Challenge                               Kannapolis           NC

Existing:

July 27-28        Taste of Grand Rapids BBQ Championships                   Grand Rapids       MI

Oct. 5-6           Hog Wild BBQ Festival                                                    Corinth                 MS

Oct. 5-6           Bucks, Broncs & BBQ                                                      Russell                 KS

Oct. 13-14       Big BBQ Bash                                                                  Springfield           TN

Oct. 27-28       Liberty Tree BBQ Fest                                                     Dalton                  GA

 

                                                                                                                

 

 

SANCTIONING CONTEST INFO:

 

BANQUET COMMITTEE REPORT - Randy Bigler:

The Banquet Committed discussed the following  locations for future Banquet locations and came up with a plan. The committee  ask that the recommendation be put on the agenda for the April meeting and will present it at the meeting.

 

2014 - 28th Anniversary Banquet - Nashville

2015 - 29th Anniversary Banquet - Indianapolis

2016 - 30th Anniversary Banquet - Kansas City

2017 - 31st Anniversary Banquet - Panama City or New Orleans (This year is past the years the committee set out to determine locations for, but we thought it might help if we lay a foundation of where we would like to see it go in the future. We aren't planning on locking in Panama City or New Orleans at this time, just saying that tentatively in the future, we would like to look at going to one of those locations.)

Also,

Organizer's are asking what KCBS can do to help promote their contest before and after their event.

 

REGIONAL REPRESENTATION - George Mulling:

The short month between meetings, a bout with the flu (beginning the day of our last meeting), unexpected travel, and attention to issues with other committees prevented ME from giving this committee the attention that it was due!  With many of those issues resolved, this committee assignment will become a greater priority within the next month.

 

My personal apologies to the board, as well as the membership.  As the Chairman of this committee the responsibility for a lack or progress is mine alone.

 

 

MEMBERSHIP REPORT - Steve Farrin:

The membership committee has spent the last month familiarizing ourselves with the current KCBS member benefits.  We have also begun work on finding new programs that will benefit all KCBS members. The following KCBS membership numbers were provided by Karin from the KCBS office. 

 

Number of Total Members-15949

Number of New Members-538 (258 from CBJ classes)

Number of Renewed Members-992

Number of non-renewals-11

Number of members who signed up via the website-197 (26 included family memberships)

Number of New Members from Judging classes - 258

 

 

TECHNOLOGY REPORT - Mike Budai:

Technology Committee Members are: Carolyn Wells, Candy Weaver, George Mullins and Mike Budai

 

1) Posted the March 21st, 2012 board meeting MP3 on kcbs.us

 

2) The website hosting and server transfer was completed on 3/30/2012. The KCBS office CMS was completed on 4/5/2012.

 

3) The new KCBS office copier is scheduled to be installed and configured on 4/9/2012.

 

4) Begun work on transferring the KCBS office telephone and internet service provider to upgrade the internet service bandwidth and utilize

static IPs in order to accommodate automatic website and database backups to the KCBS office server.

 

The Committee recommends the board accept this report.

 

 

KCBScore COMMITTEE - Mike Budai:

Score Committee members are: Carolyn Wells, Candy Weaver, Stephen Smith, Kevin Keeling, Steve Grinstead, Scott Grinstead and Mike Budai

 

The committee is currently reviewing Draft 3 of Score and plans to meet in order to review the changes implemented in this version.

There are two known issues with Draft 3 generating error messages in data entry and the report sections. The data entry message has

been forwarded to InDevX. The report message will be sent this week. I have scheduled a meeting this week to define the new API.

 

The Committee recommends the board accept this report.

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