BOARD COMMITTEE REPORTS FOR MEETING ON MAY 9, 2012May 7, 2012
KANSAS CITY BARBEQUE SOCIETY
COMMITTEE REPORTS - May 2012
FINANCE COMMITTEE REPORT - Mark Simmons
The finance committee recommends the adoption of the financial reports sent to the board and entry into the permanent record of KCBS.
I move that the financials of KCBS for April 2012 be approved as submitted
MARKETING COMMITTEE REPORT - Jeff Stith/Mike McCloud
See attached report from MMA.
Additionally, the marketing committee besides myself and Tana includes the following:
April Hepko (Missouri)
Sylvie Curry (California)
Betsy Masters (Kansas)
Arlie Bragg (Tennessee)
We will have held a brief meeting (Tuesday evening) by the time this board meets. Will be filling them in on what MMA is doing and opening it up to any brainstorming ideas that they might have.
There are suggestions for educating the public who attend contests which will be discussed at committee level.
I have received three requests for alternate shirts for hotter weather.
MOTION: I motion that KCBS make available for purchase a line of lighter colored shirts for everyone, including CBJs, that are made from a polyester/elastane material that will wick moisture from the body
KCBS/MMA Marketing Report
- Total April Sales: $2799
- Advertising sold for April: $2000
- Uploaded May Bullsheet
- Uploaded MP3 of April’s BOD meeting
- Added Smithfield to Partner Programs microsites
- Updated sponsor logo rotation on homepage
- Launched 2012 Member Survey
- Continual Partner Programs Updates:
- Kingsford $40k Challenge- 2 activations in April
- Tyson Best Wing on the Planet- 4 activations in April
- Reser’s Americas Best Potato Salad Challenge – 2 activations in April
- Smithfield Rib Super Series- 2 activations in April
- 2 successful Tour Activations @ Rock’n Ribs BBQ Festival in Springfield, MO and Stagecoach in Indio, CA
- Continual Coordination and Logistics for 2012 GABT Tour
Sam’s National BBQ Tour
- Continual Coordination and Logistics for 2012 Sam’s Tour- 4 successful events in April – AZ, CA, NV and UT
- Sam’s National- Continual PR/Social Media Updates
- Social Media, using MMA, KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotion
- GABT: 1892 Twitter Followers / 6,400 FB post views (doubled FB post views again from March)
- KCBS: 1485 Twitter Followers / 48,000 FB post views
- Updated News section of KCBS website as necessary
- Bullsheet Content – Sam’s Review, Smithfield Review, Kingsford Review, GABT Review, Tyson Review
- GABT National Release
- Smithfield Rib Super Series Event Gallery
- GABT - Local PR: Las Vegas, Springfield, Indio
- 2012 Planning/ Mike will update the board on current sponsorship activities
SANCTIONING COMMITTEE REPORT - George Mullins
The past month has been busy. A letter to KCBS organizers was drafted, and sent after review to insure that they were aware about changes to the verification requirements for the American Royal. In the event that a contest organizer did not have a current proclamation, or a copy available we have done what we can. I believe that in some cases we have checked our files to see if we have a copy available, and in others we have provided sample language that has been acceptable in the past. The number of issues brought to my attention was minimal but they did come in fairly rapidly. I appreciate the patience and understanding from those that I was unable to contact immediately. We are happy to continue to help where possible the future.
This was the first month, that all critiques were received and it was educational. The members that I spoke to, or exchanged email with after they requested to be contacted provided great info and were a pleasure to deal with. It's greatly appreciated. There is one contest, that may require a review and a plan to correct some issues prior to receiving sanctioning in the future. That organizer has already expressed the intent to begin that process.
I move that the Sanctioning Report be accepted as presented
Sept. 14-15 Ribstock: Peace, Love & BBQ Cameron Park CA
July 13-14 Heart of Illinois Fair BBQ Cookoff Peoria IL
Aug 17-18 Cornerstone Rib and Chili Cook-off Brentwood CA
Aug. 24-25 Blue Grass & BBQ Fest Savannah MO
Sept. 14-15 Smoke on the Snake Idaho Falls ID
Sept. 21-22 Pig in the Park Whitewater WI
Nov. 30-Dec. 1 Calhoun KOA's Smokin up the
Campground" BBQ Cookoff Calhoun GA
Aug. 11-12 Golden Acorn III & Border Cup
AZ vs CA I Campo CA
Sept. 8-9 BBQ & Blues in the Park Mount Holly NJ
Oct. 19-20 Autumn Blaze Smokeoff Garnett KS
Existing Contests (2013):
July 27-28 WNC Barbeque Festival Maggie Valley NC
CBJ/JUDGES COMMITTEE REPORT - Mike Lake
To keep y'all informed the judges committee is in the process of looking for proper recognition of our judges who have reached the 100 contest category and beyond. We have an article in this coming "Bullsheet" asking for input in designing a "badge". We will evaluate the submissions (if any are received). The deadline is 1 July. By July first we will also have the protocol in place to present to the board.
The new judges mentor program will also be mentioned in this "Bullsheet". he program will basically be evaluated by feedback from the contest reps and any input into the Judges' Advocate.
Y-T-D: 29 classes; 1,608 attendees; 434 KCBS Members; 1,175 New Members; 8 Media Comps
PHILANTHROPY COMMITTEE REPORT - Arlie Bragg
Regarding the Grants-in-Aid: I would like to propose the following:
1. A change of date for final turn in of Grants in Aid.
2. A follow up letter to the ones with less info than request.
3. We want to make sure we send a follow up email/letter asking for the correct name, address, state, etc so the checks are made out to the selected college.
We can discuss the amounts, people selected and any other questions that you may have.
I would like to have time for the education committee and the Philanthropy committee to meet with the approval of Tana, Dave and Paul?
MOTION: Dave Compton - I move that we approve the requests for grants in aid with six exceptions.
Request discussion of one application for a Grant to a Non-Profit Organization.
KCBSCORE COMMITTEE REPORT - Mike Budai
KCBScore committee consists of: Candy Weaver, Carolyn Wells, Scott Grinstead, Kevin Keeling, Stephen Smith, Steve Grinstead and Mike Budai
I met with the InDevX team on 4/30 to go over progress and remaining issues including, 1) a report print error that occurs when using Windows XP, 2) A change the program committee made to the score entry field where a previously entered table's scores are displayed if that table is selected again is not working properly, 3) Correct a display warning "data not saved" if a user tries to leave the "enter teams" screen without saving the team data. There is also more work to be done on the reports and screens section. The committee will meet to define these changes once the print error is fixed. InDevX is working on these issues.
I ask the board to accept this report.
STRATEGIC PLANNING COMMITTEE REPORT - Mark Simmons
The Strategic Planning Committee continues to meet and discuss some of the big picture items. As an organization we continue to grow and there are important strategic goals in front of us. We now are 16,000 strong and we expect further growth and scale is coming.
To the committee chairpersons, please plan to meet and prepare your committee strategic goals for the future.
RULES COMMITTEE REPORT - Dave Compton
Our committee suggests the following rewording of cooks' Rule # 10:
PORK: Pork is defined as Boston Butt, Picnic and/or Whole Shoulder, weighing a minimum of five (5) pounds, bone in or boneless. Pork must be cooked whole, the only time that cooked, parted pork may be returned to the cooker is for warming purposes only during the one half hour immediately before the official pork turn-in time.
We also submit the following change to judges' Rule #3:
3) Each judge will first score all the samples for appearance of the meat. The turn-in containers will then be passed around the table and each judge will place a sample from each of the containers in the appropriate box on the judging mat. Judges shall not lick their fingers while taking these samples, paper towels, non-scented wipes or damp wash cloths are preferred.
The judge will then score each entry for taste and tenderness, before moving on to the next entry.
I move that the above rule changes be approved for the 2013 season,
I would also ask that the CBJ Committee look at adding the changes to Judges' Rule #3 to the Judges' CD and stressing this in all future CBJ classes.
TECHNOLOGY COMMITTEE REPORT - Mike Budai
The Technology Committee members are: Candy Weaver, Carolyn Wells, George Mullins and Mike Budai
Since the last board meeting, the following have been completed:
1) Posted the mp3 recording of the 4-11-2012 board meeting to our website.
2) Moved the KCBS database and website on 4-23-2012 to a VPS environment in order to facilitate our membership renewal email volume and gain more control the server policy management.
3) Upgraded the KCBS office's internet connection from DSL to ATT UVerse with static IP service that is about 3 times faster.
4) Set up an FTP server on the KCBS office server to facilitate backing up our database and website. We now receive nightly backups to our in-house server as well as the nightly backups to the MMA server.
I ask the board to accept this report.
EDUCATION COMMITTEE REPORT - Tana Shupe
In keeping with our goal to determine short-term and long-term goals, the following proposal is presented to the board to consider as the following short-term goal: To establish the integrity and consistency of Kids Q's events by having rules and regulations that will meet KCBS standards and will result in specific awards for younger cooks. We do believe, however, that there must be considerable flexibility in the contests themselves to support the visions and capabilities of the individual organizers.
Kids Q/ Future Legends Proposal
Objective: To reach the future generation of barbeque enthusiasts.
Target: Children ages 7-17 who are interested in cooking on a competitive level.
Implementation Date: 2013 Contest Season
Cost: Roughly $10,000
According to the Kansas City Barbeque Society’s mission statement, our goal “…is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.” With this goal in mind, I would like to propose a new type of sanctioning for organizers as well as a contest series that will not only teach, preserve and promote barbeque, but possibly make a difference in the lives of many children.
Currently KCBS offers three types of sanctioning; Competitors Series, Licensed and General Contest Sanctioning. Our Organizers can also add ancillary contests to their sanctioning, one of those being a Kid’s Que. KCBS does not promote Kid’s Ques, nor do they assist Organizer’s who take the incentive to have such events.
Research shows that children involved in extracurricular activities are healthier both physically and mentally. According to a recent press release from the United States Census “About 75 percent of 12- to- 17-year-old children who participated in an extracurricular activity are on track academically (that is, in the grade at school expected for their age), compared with 60 percent of children in this age group who did not participate in such activities." This is just one of thousands of reports done on this issue.
In addition, the future of any organization depends on the next generation. Regardless of the sport or for that matter, the product, you have to develop relationships with new clients to prosper. In 2011, MMA created a membership survey and the results from that survey show that 70% of our members are 45 years old or older. Only .04% of our members are under the age of 25. This survey also revealed that 90% of the KCBS members live in a household with 2 or more residents and 82.1% of our members are married. It stands to assume that many of these married households include children of our members.
Proposal: Create a Kids Que contest series with Regional Invitational’s for the top teams.
Implementation: To help promote the success of this program, allow sanctioned events to hold a Kids Que in connection with their sanctioned event at no additional charge. In addition, advertise for Kids Que and promote events who have Kids Ques on an additional page in the Bullsheet and Website. Finally, allocate money in the 2013 budget for prize money for the Regional Invitational’s, as well as funds for members of the education committee to attend several Kids Que events to analyze and report back to committee. The Tuxedo, NC currently has a Future Legends of BBQ event held the second weekend in October. They have invited KCBS to attend this event and have asked the Education Committee to help promote such events through KCBS.
a. Teams, consisting of youth 7-17 years of age.
b. A selection of 2 meat categories (chicken, pork, beef), plus optional ancillary/ies
c. Adults interaction is limited to: Starting the fire, Cutting, and Verbal Advice
d. All cookers, meats, sauces, garnish follow KCBS rules and regulations
e. Teams would provide their own meats and cookers (may be donated by a sponsor)
f. Regional Events would be held in:
Region 1~ Anaheim, CA (Disneyland)
Region 2~ Kansas City, MO (American Royal)
Region 3~ Tuxedo, NC (Future Legends Contest)
REGIONAL REPRESENTATION COMMITTEE REPORT - George Mullins
This weekend the final draft of several options based on recent suggestions, and past proposals submitted to the board were started. I anticipate a meeting of the committee within the next ten days for review and comment with the goal being to present at least two proposals to the board for review and comment. I'd like to thank Kelly Cain in particular for a map that she developed for other purposes that contained a tremendous amount of usable information!
I move that the report be accepted as presented.
REP COMMITTEE REPORT - Mark Simmons
As the chair of the rep committee, I would like to make the following motion...
"If a rep team has been requested, or after a rep team has been assigned and contact made with the organizer, the organizer is required to compensate the KCBS contest reps for their contest all reasonable expenses upon being provided with copies of original receipts. This includes travel, hotel, and car rental actual expenses. Meals are to be reimbursed up to but not to exceed the KCBS established per diem"
We are very pleased with our rep corps and our reps in training. Positive reports are coming into the KCBS office or to me concerning their handling of different contests. The season is in full swing now with as many as 20 contests on a single weekend. Special thanks to those who are often the most visible face of the Kansas City BBQ Society
MEMBERSHIP COMMITTEE REPORT - Steve Farrin
I have nothing to report from the membership committee this month but here are the numbers from Karrin for those interested.
Number of Total Members- 16735 (as May 1st)
Number of New Members- 713
Number of Renewed Members- 750
Number of non-renewals-
Number of members who signed up via the website- 196
Number of New Members from Judging classes- 377