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KCBS BOD QUICK NOTES - JANUARY 18, 2013

January 23, 2013

KANSAS CITY BARBEQUE SOCIETY

BOARD OF DIRECTORS MEETING – January 18, 2013

            QUICK NOTES*

 

 

Following are the Quick Notes from the BOD meeting on January 18, 2012.  They will become the official Minutes of that meeting when approved by the Board of Directors at it's next scheduled monthly meeting.

 

 

BOARD MEMBERS PRESENT:  Candy Weaver, Mike Budai, Mark Simmons, Paul Kirk, Dave Compton, Randy Bigler, Jeff Stith, Arlie Bragg, Tana Shupe, Mike Lake, Steve Farrin and Carolyn Wells, Executive Director.

 

MEMBERS CALLING IN:  Stan Hays & Will Cleaver

 

MEMBERS PRESENT:  Being held the weekend of the KCBS Annual Meeting, there were a large number of members in attendance.

 

RECITATION OF KCBS MISSION AND BOARD PLEDGE

 

MINUTES – TANA SHUPE:  

(The December Minutes in their entirety are posted on the KCBS website.)  Motion was made by Secretary to accept Minutes of December 2012 as presented.  Seconded by Mike Lake, the Minutes were accepted.

 

FINANCIAL REPORT - Mark Simmons:

Motion was made by Mark Simmons to accept the financial report emailed to members of the board.  Seconded by Mike Budai, the report was accepted.

 

The completed committee reports are posted on the KCBS website.  The following comments are the results of discussion on the committee reports at the meeting held on January 18, 2013.

 

MARKETING REPORT - Jeff Stith & Mike McCloud

Jeff Stith reported that registration for the 2013 Sam's Club competitions went off with a hitch. 

He also reported that we have arranged for WiredBBQ to cover the board meeting, the organizers roundtable, and the banquet itself including the awards presentation and election results.

Mike McCloud asked the board to approve the seal of approval request from Southern Pride Cookers.  The board approved a motion to rescind the 72-hour rule normally required for consideration of a motion, and approved the seal of approval request.  He also reported that the proceeds from the Sam's Club contests to KCBS would again be a significant report to be announced at a later date.

 

SANCTIONING  REPORT - Karrin Murphy:

From last month's meeting, Karrin reported that the contest in Cameron Park has been approved.  Placerville has not been approved and requested to move forward one week; Request was denied, and Placerville will be removed from the KCBS website and The Bullsheet.

Tana Shupe made a motion to approve the sanctioning report.  Seconded by Randy Bigler, the motion was approved.

 

CONTEST REPS REPORT - Mark Simmons:

Mark asked the board to accept the contest rep report as presented.  It was accepted.

 

KCBScore REPORT - Mike Budai:

Mike reported that at the meeting held the previous Tuesday, the committee found four issues.  Two were minor and two more severe.  He reported that the API on score is finished and on the website one-half of the work is completed.  Target for 100% completion is mid-February.

 

He also confirmed that a comprehensive presentation on the new KCBScore program would be given at the contest reps on the following day.

 

TECHNOLOGY REPORT - Mike Budai:

Mike made a motion that the board accept his report sent to the board.  Seconded by Tana Shupe, the motion passed.

 

CBJ REPORT - Mike Lake:

Mike's report sent to the board was approved as presented.

 

MEMBERSHIP REPORT - Steve Farrin:

Based on the report sent to the board, Steve confirmed that membership is up 2% from last year.  He expressed concern that our primary problem area is member retention which numbers are down from last year.

 

RULES REPORT - Dave Compton:

Dave reported that the results from the meeting held during the annual meeting will be brought before the board in February.

 

EDUCATION REPORT - Tana Shupe:

Tana reported that she had spoken with several KCBS members while at the annual meeting and continues to gather input and names of members who may be willing to  help the committee further its mission to engage and educate our younger cooks.  The board approved her request to accept the report as presented.

 

 

 

OLD/NEW BUSINESS:

O         Ph.B Program - Paul Kirk.   Our Ph.B. committee should review, revise and add what is    needed so that KCBS will have a standard SOP for responding to inquiries and getting       eligible individuals on track. We've talked about a fee, but thus far it hasn't been           enacted.  Any consideration for a fee should be discussed in Executive Session.   The          board accepted the proposal to reinstate the Ph.B. program and has placed the project             under the umbrella for the Education Committee.

 

O         Motion to establish KCBS BBQ Pitmaster Cooking classes - Steve Farrin.  This is not          something we can get going overnight. I believe it would be a great way for us to       continue growing our membership and to fulfill our mission statement. Not only will it          promote bbq as a sport but it will provide employment opportunities for the             Professional Pitmaster.  The board expressed interest in the program and asked Steve to             bring a formal curriculum back to the board, with the expectation that it will be a            responsibility of the Education Committee.


O         Motion that KCBS advertise on CompBBQ.com (or Scordcard.com) and BBQrace.com,     with clear language that results found on these sites are not the official KCBS results for       ToY - Candy Weaver.  Any consideration for a fee should be discussed in Executive      Session.  Consideration for this project was tabled for review by the incoming board.

 

At 5:05 p.m., there being no further business, Paul Kirk made a motion to adjourn.  Seconded by Tana Shupe the motion passed.

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