KANSAS CITY BARBEQUE SOCIETY    
FACT: There's been an 18% increase in contest participation by members in the past year    
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FACT: 70% of KCBS members use Facebook    
FACT: 55% of members choose charcoal when cooking for leisure    
FACT: 23% of KCBS members work in the food service industry as a restauranteur or caterer    
FACT: Learning from friends, family and at competitions is the best way to improve cooking skills    
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May BOD Meeting

May 6, 2013

Kansas City Barbeque Society

Board of Director's AGENDA

May 8, 2013

 

 

RECITATION OF KCBS MISSION STATEMENT AND BOARD PLEDGE

 

Attendance:

 

 

 

MINUTES

Kim Collier:

Approval to accept minutes of last meeting

 

Sanctioning Report

Karrin Murphy

 

 

 

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   
   

Status

   
   

Date R'cvd

   
   

Date of Contest

   
   

Contest Name

   
   

City

   
   

ST

   
   

Additional Information

   
   

Reps

   
   

Meets  90 day deadline

   
         
   

Existing Contest

   
   

4/17/2013

   
   

6/14-15/2013

   
   

Southern Pride Invitational (Competitor's Series)

   
   

Marion

   
   

IL

   
   

No conflicts

   
   

Richardson's

   
   

 

   
   

Existing Contest

   
   

3/27/2013

   
   

8/9-10/2013

   
   

Brentwood Cook Off and Car Show

   
   

Brentwood

   
   

CA

   
   

No conflicts

   
   

Lopp's

   
   

x

   
   

Existing Contest

   
   

4/29/2013

   
   

8/31-9/1/2013

   
   

Blues, Views and BBQ (Competitor's Series)

   
   

Westport

   
   

CT

   
   

No conflicts

   
   

Lovely's

   
   

x

   
   

Existing Contest

   
   

4/11/2013

   
   

9/13-14/2013

   
   

Smoke on the Snake

   
   

Idaho Falls

   
   

ID

   
   

No conflicts

   
   

Lopp's

   
   

x

   
   

Existing Contest

   
   

4/12/2013

   
   

9/20-21/2013

   
   

Coalville City BBQ Bash

   
   

Coalville

   
   

UT

   
   

No conflicts

   
   

McIntosh's

   
   

x

   
   

Existing Contest

   
   

4/15/2013

   
   

9/28-29/2013

   
   

The Best BBQ Chef Competition

   
   

New London

   
   

CT

   
   

No conflicts

   
   

Dakai's

   
   

x

   
   

Existing Contest

   
   

4/22/2013

   
   

10/12-13/2013

   
   

Smoke-n-Thunder BBQ Classic

   
   

Rome

   
   

GA

   
   

No conflicts

   
   

Brazier's

   
   

x

   
   

Existing Contest

   
   

4/11/2013

   
   

10/18-20/2013

   
   

Cowboy Up at the PRCA Rodeo & BBQ

   
   

Lancaster

   
   

CA

   
   

No conflicts

   
   

McIntosh's

   
   

x

   
         
   

New Contest 2013

   
   

4/29/2013

   
   

7/26-28/2013

   
   

The Great American Cookout

   
   

Woodlake

   
   

CA

   
   

No conflicts - Arlie Bragg Event

   
   

McIntosh & Goycochea

   
   

 

   
   

New Contest

   
   

4/24/2013

   
   

8/2-3/2013

   
   

Great Northern Barbeque

   
   

Brainerd

   
   

MN

   
   

No conflicts

   
   

Londeen's

   
   

x

   
   

New Contest

   
   

4/26/2013

   
   

8/23-24/2013

   
   

Bootleggin' BBQ

   
   

Garden City

   
   

CO

   
   

No conflicts

   
   

Maes

   
   

x

   
   

New Contest

   
   

4/12/2013

   
   

9/27-28/2013

   
   

Avi Resort & Casino Music Brews & BBQ Championship

   
   

Laughlin

   
   

NV

   
   

No conflicts

   
   

Whitebook's

   
   

x

   
   

New Contest

   
   

4/19/2013

   
   

10/18-19/2013

   
   

Slab Yo Mama Barbeque

   
   

Bullhead City

   
   

AZ

   
   

No conflicts

   
   

 

   
   

x

   
   

New Contest

   
   

4/12/2013

   
   

11/8-9/2013

   
   

BBQ BIVOUAC

   
   

St. James

   
   

MO

   
   

No conflicts

   
   

J&C William's

   
   

x

   
   

New Contest

   
   

4/12/2013

   
   

11/15-16/2013

   
   

Smoke on the Harbor BBQ Throwdown

   
   

Charleston

   
   

SC

   
   

No conflicts

   
   

Harwell's

   
   

x

   

 

                                                                                                                                         
   

Status

   
   

Date R'cvd

   
   

Date of Contest

   
   

Contest Name

   
   

City

   
   

ST

   
   

Conflicting     Contests

   
   

Additional     Information

   
   

Reps

   
   

Meets     90 day deadline

   
   

New Contest 2013

   
   

4/29/2013

   
   

7/13-14/2013

   
   

Pork In The Park BBQ

   
   

Stamford

   
   

CT

   
   

Peo

   

ria, IL- Troy, NY

   
   

Organizer also does the Westport, CT event

   
   

Lovely's

   
   

 

   
   

New Contest 2013

   
   

4/25/2013

   
   

9/27-28/2013

   
   

Community First Bank BBQ Competition

   
   

Appleton City

   
   

MO

   
   

Shawnee, KS(90 miles)-     Kansas City, MO (85 miles-Sam's Club)-     Columbia, MO (142 miles)

   
   

 

   
   

None listed

   
   

x

   

 

                                                                 
   

Conflicting     Contests

   
   

Additional     Information

   
   

Reps

   
   

Meets     90 day deadline

   
   

Peoria, IL- Troy, NY

   
   

Organizer also does the Westport, CT event

   
   

Lovely's

   
   

 

   
   

Shawnee, KS(90 miles)-     Kansas City, MO (85 miles-Sam's Club)-     Columbia, MO (142 miles)

   
   

 

   
   

None listed

   
   

x

   

 

 

Marking  

Wayne Lohman

 

The IO Team completed its first   cooking/judging classes in Denmark and Estonia and was very pleased with the   response from both countries.  We had 39 cooking class attendees in   Denmark with 28 completing the CBJ class the following day.  All four   meats were demonstrated and a whole hog was cut up to point out the   differences in US cuts of meat.

 

We repeated both classes the   following weekend in a hotel manor setting outside the City of Tallinn,   Estonia.  We had a surprisingly large crowd of 71 cookers and 36 CBJ's   attending the 2-day class.  We also cooked 2 whole hogs in the cooking   class to help the teams prepare for the 2014 Whole Hog World Championship   held in Estonia.

 

Both countries are preparing for   sanctioned contests in 2014 and one request from an attendee in Denmark's class,   for a contest in Sweden. I will be asking the Board and Rep's for assistance   in conducting these events.  Detailed information to follow once we get   in the planning stages and dates and times are established.

 

As of this writing, I have not   heard from our attorney's on establishing KCBS Chapters in foreign   countries.  Carolyn will submit a synopsis of their findings to the   Board as an addendum to my report.  The IO Team will be in Amsterdam and   England for sanctioned contests.

 

Addendum: Carolyn Wells

I have spoken with legal counsel asking for a   projected cost and timetable. The cost estimate is $7,000 - $8,000 with me   and the I/O team committing to do much of the legwork in preparing procedure   details consistent with current operations, subject to board and legal   approval. We are attempting to get cost estimates for the two groups pushing   hardest to be chapters to submit to them as to expenditure for legal and   filings in their respective countries, and   their commitment to the project(s) both financial and volunteer personnel.   Additional information to follow.

 

 

I ask the board to accept this   report.

 

 

 

 Mike McCloud report

 

KCBS/MMA Marketing Report

May   2013

Merchandise

      
  • Total March Sales: $3,079

 

Web  

      
  • Advertising sold for March: $1,825
  •   
  • Updated Bullsheet and Board of Directors (BOD) mp3
  •   
  • Discount program page updated with Creekstone Farm        content
  •   
  • Icehole Coolers is on board for a Discount Membership        package and will announce new discount and product in May Quarterly        Eblast
  •   
  • Endorsement Entertainment site is being approved by        all talent and will go live after board approval. (link will be sent to        KCBS by May 9th)
  •   
  • Birthday emails will start in May as soon as discount        code program is ready to sync up with it.

 

GABT  

      
  • 3        successful event activations: Smokin on the River Chattooga’s BBQ        Cook-off in Summerville, GA; Rock’n Ribs in Springfield, MO; and BBQ        Capital Cook-off in Lexington, NC
  •   
  • 2        successful retail activations: Sam’s Club #8112 Chattanooga, TN and        Sam’s Club #8296 Springfield, MO
  •   
  • 1        e-blast sent to GABT database announcing upcoming events and promote the        contests
  •   
  • Continual        Coordination and Logistics for 2013 GABT Tour

 

Sam’s   National BBQ Tour

      
  • 10        Local events complete
  •   
  • 1        Regional event complete
      
  • Continual        PR/Social Media Updates
  •   
  • Coordination        and logistics for 2013 Sam’s Tour

 

Smithfield   Rib Super Series

      
  • 2        successful events: Pork in the Park in Salisbury, MD and BBQ Capital        Cook-off in Lexington, NC
      
  • Monthly        e-blast to SRSS database featuring upcoming events, announcing winners        and a call-out to Smithfield Food Service
      
  • Coordination        and logistics for 2013 SRSS Program

 

Destination   America - DA

      
  • In the planning stage for VIP Judging Class in        Providence, RI. DA is going to include the local media network in the        class.

 

 

 

PR

      
  • Social Media, using        KCBS, and GABT Facebook and Twitter pages to promote KCBS-related        events/promotion
  •   
  • GABT: 2,733 Twitter        Followers / 2,725 FB Likes
  •   
  • KCBS:  2,826 Twitter Followers / 13,533 FB        Likes
  •   
  • Updated News section of        KCBS website as necessary (Sam's Tour new posts, KCBS
  •   
  • team of the week and        recaps, Smithfield Rib Super Series recap)
  •   
  • Bullsheet Content –        Sam’s Tour, Smithfield, Reser's, GABT 

 

Miscellaneous

      
  • Celebrity BBQ Bash giveaway is almost underway. We        have received approvals from Troy Black, Mike Davis, Tuffy Stone, Mike        Peters, Lee Ann Whippen, David Bouska, Johnny Trigg, Harry Soo and Ray        Lampe to use their faces on promotional pieces of the contest plus will        be one of the potential pitmaster’s for the contest when the winner is        determined.
  •   
  • Annual Membership Survey went out on May 1st and will        run until May 15th. We will send a reminder email out to all members on        May 13th.
  •   
  • Still working on special project with Second        Harvest/Feed America.

 

I ask the board to accept this   report.

 

 

 

 

CBJ   Committee

Chair – Don Harwell

 

As of the end of April, over 50   CBJ classes are scheduled for 2013

KCBS has had 31 Certified Barbeque   Judging (CBJ) Classes this year, one of those being international.  There has been a total of 1520 Students,   1045 New Members,  462 KCBS Members.   KCBS has also had 13 Certified Table Captain (CTC) Classes with a total of   236 students. 

 

The CBJ committee met on April 30th with   discussion on the following to be presented to the BOD:

  1.    CBJ Shirts and Master Shirts.

After discussion, Carolyn Wells with help from Candy   Weaver will continue to look into finding a new supplier for shirts for CBJs   and Masters.  Requirements are: must   have a collar, must be blended fabric for less heat and easy care, men’s and   women’s sizes, and multi-colors so judges may have more than one choice of   colors.

 

2.   The Committee discussed since instructors   are representatives of KCBS at classes, they should dress accordingly.  Dress guidelines will be sent to each   instructor, and a copy of this will be provided to the BOD. Also KCBS badges   will be supplied to each CBJ instructor.     

 

  1.   Last   month the BOD voted to sell a CBJ pin and lanyard at the same price as the   pin sold for at classes. After reviewing the cost of this combination, the   CBJ Committee is asking the BOD to adjust the cost to $5.   I motion that a KCBS lanyard and CBJ pin   be sold together at CBJ classes only for a special price of $5. These will   only be available at KCBS CBJ classes as a set of one pin and one lanyard together   and not sold individually. They will still be available online at the regular   prices of CBJ pins for $3 and the KCBS lanyards for $5. 

 

  1.   Other   discussion by the CBJ committee was about continuing education for CBJ   Judges.   The committee feels   continuing education is needed and a few suggestions were made; one being   on-line training.  How to tracking   training was discussed. Some committee takeaways were given to members and   follow up will be provided at next month’s committee meeting.  

 

I ask the board to accept this   report.

 

     

 

 

Rule Committee

Jeff Stith

 

No report

 

EDUCATION COMMITTEE

Tana Shupe

 No formal report

Philanthropy   Report / Grants

Dave   Compton

 

We have received 4 applications   for Charitable/ Grants. 

 

I ask the board to accept this   report.

 

 

 

Strategic Planning Committee Report

Mark Simmons

 

 

The strategic planning committee   has added Paul Kirk as part of the committee.

At the present time,I am preparing   a lengthy strategic agenda to be brought before the committee this month   before the next meeting. There will be much discussion over the next few   months in preparation of a report and strategic plan to be brought before the   BOD for their approval.

 

The committee consists of Mark   Simmons, Wayne Lohman, Paul Kirk, Carolyn Wells (ex-officio) and Candy Weaver   (ex-officio).

 

We look forward to hearing the   development of the strategic plans by the various comittees. Might I add that   I would welcome the opportunity to assist any committee or committee chair in   the development of their process and plan, to provide any suggestions or   direction.

 

 

I ask the board to accept this   report.

 

April Financials

Mark   Simmons

 

 

The Finance Committee moves the April   financials of KCBS be approved as attached and entered into the permanent   record of the Kansas City BBQ Society.

 

No further action is to be   presented to the BOD by the finance committee at this time.

 

I ask the board to accept this   report.

 

 

Nominating   Committee

Mike   Peters

 

No   Report

 

Rep Committee

Kim   Collier

 

No   Report

 

 

KCBScore Committee   Report

Mike   Budia

 

 

The Score Committee is currently   reviewing the latest program update.

When the review is completed, I   will update the board on its findings.

 

I ask the board to accept this   report.

 

Technology Committee Report

Mike Budia

 

 

Activity since last report:

 

1) Posted April 10 recording of   the board meeting on the KCBS website.

2) Updated committee email groups   and conference calls as requested.

3) Completed moving our website to   the new hosting service.

 

I ask the board to accept this   report.

 

 

 

 

Executive   Session

Old/New   Business

700+ Club posting to web site

Report on disposition of original   truck/ trailer options

Dave Compton-Philanthropy

Dave Compton-Charities

 

 

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