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August BOD Meeting

August 12, 2013

Kansas City Barbeque Society

Board of Director's AGENDA

August 11, 2013

 

 

RECITATION OF KCBS MISSION STATEMENT AND BOARD PLEDGE

 

Attendance:

 

 

MINUTES

Kim Collier:

Approval to accept minutes of last meeting

 

Section Report

Karrin Murphy

 

Status

Date rec’d

Contest date

Contest name

City

ST

Add’l info

Reps

90 day deadline

New Contest 2013

7/5/2013

10/5-6/2013

BBQ Masters in the Woods

Foster

RI

No conflict

Baroody

*

New Contest 2013

7/11/2013

10/12/13/2013

Rhythm & Ribs

Cottonwood

AZ

No conflict

Maes & Silver

*

New Contest 2014

8/5/2013

4/4-5/2014

Que at the View

Gulfport

MS

No conflict

Gould & Shupe

*

Existing Contest

7/23/2013

2/7-8/2014

Brasstown Valley’s BBQ Throwdown

Young Harris

GA

No conflict

Braziers

*

Existing Contest

8/9/2013

2/21-23/2014

Cattlemen’s Caribbean BBQ Competition

San Juan

PR

No conflict

Lohmans

*

Existing Contest

7/18/2013

3/7-8/2014

Smokin’ in the Square

Pensacola

FL

No conflict

Braziers

*

Existing contest

7/16/2013

4/25-26/2014

BBQ Boogie & Blues

Calhoun

GA

No conflict

Haggit & Preston

*

 

Existing contest

7/23/2013

5/23-24/2014

10th Annual Best Dam Barbecue Challenge

Boulder City

NV

No conflict

McIntosh

*

Existing contest

7/18/2013

6/20-21/2014

Smoking Knights BBQ Competition

Hutchinson

MN

No conflict

Gage

*

Existing contest

7/23/2013

6/20-21/2014

2nd Annual South Park Kick Ass BBQ Competition

Fairplay

CO

No conflict

Tuttle

*

Existing contest

7/12/2013

6/27-28-2014

Grillin’ in Grafton

Grafton

WI

No conflict

R&K Williams

*

Existing contest

7/26/2013

7/3-4/2014

Back to Mayberry” BBQ Competition

Whiting

IA

No conflict

Milhous

*

Existing contest

8/2/2013

7/18-19/2014

RiverFest Red, White and Que

Bellevue

NE

Des Moines, IA 139 miles co-existed in 2013

Tuttle

*

Existing contest

8/7/2013

8/1-2/2014

Laurie Hillbilly BBQ

Laurie

MO

Olathe, KS 144 miles

Co-existed in 2013

Morrow & Showalter

*

 

BOD Approval

New Contest 2014 7/26/2013 5/2-3/2014 George County Firefighers Association BBQ Challenge Lucedale MS

Brandon, MS -144 miles -31 teams 2013 -182 teams listed in CMS x

Finances

Mark Simmons

Attached are the July Financials for KCBS.
The Finance Committee recommends they be approved as presented.

 

No other motions for the finance committee for this meeting.


Kim Collier

Rep Committee

I would like to make a Motion that we have the following dress code added to the Rep Advisory and manual.

 

 

The dress code for KCBS is business casual. KCBS Reps are representing Kansas City Barbeque Society and shall look professional and presentable at all times.

KCBS Name Badge

The KCBS Rep name badge shall be worn at all times while at a contest. If the Rep’s name along with the KCBS logo is embroidered onto the shirt being worn at the contest, wearing the name badge is optional.

 

Slacks, Pants, and Suit Pants

Slacks that are similar to Dockers and other makers of cotton or synthetic material pants, wool pants, flannel pants, dressy capris, nice looking dress synthetic pants and jeans are acceptable. Pants shall be free of holes and unwrinkled. Shorts may be worn but they shall have hemmed legs (no cutoff jeans or pants). Inappropriate shorts or pants include gym or running shorts, sweatpants, exercise pants, bib overalls, leggings, and any spandex or other form-fitting pants such as people wear for biking.

 

Skirts, Dresses, and Skorts

Casual dresses and skirts are acceptable. Dress and skirt length should be at a length at which you can sit comfortably in public. Skorts are also acceptable.

 

Shirts, Tops, Blouses, and Jackets

Dress casual shirts, dress shirts, sweaters, tops, golf-type shirts, turtlenecks, blouses and sleeveless blouses are acceptable attire. Men’s shirts shall have a collar. Shirts or blouses shall have the embroidered KCBS logo displayed. The shirt may also have the Rep’s name embroidered but this is not required. Inappropriate attire includes tank tops, wife beaters, midriff tops; shirts with potentially offensive words, terms, logos, pictures, cartoons, or slogans; halter-tops; and t-shirts unless worn under another blouse, shirt, jacket, or dress. Outerwear should not display other BBQ team names or logos but may display the Rep’s team name or logo.

 

Shoes and Footwear

Conservative athletic or walking shoes, loafers, clogs, sneakers, boots, flats, dress heels, and leather deck-type shoes are acceptable. Flip-flops, slippers, are not acceptable.

 

Hats and Head Covering

Hats are acceptable when outdoors. Hats shall not display other BBQ team names or logos and shall be free from offensive language or images. Hats or head coverings should not be worn indoors unless required for medical or religious reasons.

 

I would like to make a motion that reps collect all table captain slips at the end of judging in order to Keep the blind judging blind.

 

 

Randy Bigler

I would like to make a motion to have the KCBS website changed to have a link put on the front page that our members could use to pay their dues. I have received several inquiries for this option because it is to difficult to find the current tab to pay dues on line.

I would like to make a motion to have the KCBS mobile site changed to had a link that would take you right to the contest results. Get KCBS Results would work.

I would also like to discuss and motion that the paper application to join KCBS be discontinued. I have not handed out one of these forms for a very long time. Why waste the money on have them

 

Technology

Mike Budai

1) Posted the July 10, 2013 board meeting to the KCBS website.

2) Updated the kcbs.us email accounts for the office staff and committee groups as requested.

3) Updated the Accuconference conference call accounts as requested.

4) Replace the office server battery backup unit.

5) Cleaned office workstation of malware.

 

Score

Mike Budai

I ask the board to accept this report.

So far, we have successfully run 60 contests with Score.

The only technical issue that came up deals with the "results not in" marker not updating correctly to "results in" when the contest results were submitted. This has been fixed.

The committee recommends that a "Clear Table" feature be added in the next version of Score. Currently, it is time consuming to go through and delete all the team scoring information if a user enters the incorrect table number and then saves that table.

The committee seeks board guidance on how to handle replacing a judge. Score tracks judges by table and seat number under the assumption that the same judge is seated at the same position for all four categories. If a judge needs to be replaced, the committee feels it is not fair to the old or new judge to use either CBJ number. We recommend that the CBJ number for the replaced seat be deleted as if the seat was a non-certified judge.

 

Dave Compton

Philanthropy Report

The next month will be a busy one for the Philanthropy Committee. I have been gathering input on different ways to structure our Grants in Aid program and the Committee will be discussing and reviewing them this month. We will have some recommendations ready for the Board by September meeting.

 

Mike Peters

Membership

Below are the numbers for JULY 2013 provided by Sammye at the KCBS office.

Number of Total Members= 18,101

Number of New Members= 503

Number of Renewed Members=910

Number of Non-renewals= 888

Number of members who signed up via the website= 282 (40 were families)

Number of New Members from Judging classes= 127

 

Tana Shupe

EDUCATION REPORT

The next month will be a busy one for the Philanthropy Committee. I have been gathering input on different ways to structure our Grants in Aid program and the Committee will be discussing and reviewing them this month. We will have some recommendations ready for the Board by September meeting.

We'll have an article for The Bullsheet from former youth cooks encouraging more participation and telling what fun entering competitions has been for them. We'll also be telling youth where various Kids' Ques take place.

With learning that "Backyard" teams are interested in more events, I'm putting a list together to let them know where competitions are held.

I received no responses from my article asking members "what they want to know." I'll be attending several contests in the next few weeks and will try to gather more input.

Don Harwell

CBJ Committee Report

As of the end of July; 49 Certified Barbeque Judging (CBJ) classes have been taught in 2013, two of those being international (Netherlands and England). There has been a total of 2253 Students, 1557 New Members, 657 KCBS Members.

KCBS has also had 17 Certified Table Captain (CTC) Classes with a total of 284 students.

The CBJ committee met on July 30th with discussion on the following to be presented to the BOD:

1. CBJ Shirts and Master Shirts.

Update: The KCBS office is finalizing the new CBJ shirts. An e- blast will be sent to the membership about the new shirts and news about ordering as they become available.

2. The CBJ committee continues to discuss continuing education for CBJ Judges. Questions and answers are being collected and reward recognition is being discussed.

3. The committee discussed and as chair I place the following motion to the BOD.

a. If a CBJ has not continued to maintain his CBJ status because of not being a KCBS member for a lapsed time of three (3) years or more. This person must first reactive her/her KCBS membership and audit a CBJ class before receiving the status of an active CBJ in good standing.

4. The next CBJ Committee meeting is scheduled for August 27th.

Don Harwell

Ad Hoc Committee

As presented in last month’s report. The goal was to present the final committee survey to the BOD in August and ready the survey questionnaire for our membership voting in September. The BOD has been copied on the survey and I motion that the Member’s survey be approved and the survey questionnaire for members be readied and sent to each KCBS member in September.

Don Harwell

Ad Hoc Committee: Comment Cards

The committee has discussed a redesign to comments cards. The Comment Cards used to date have the alternate entry/box number written on the card from the judge giving the comment. With the new scoring program (KCBScore) alternate entry/box numbers are not known to the cooks.

I move that the new designed version of comment cards be used and that they be put into use as quickly as they can be printed and distributed to the Reps. The BOD has been copied on the design.

 

Jeff Stith

Rules Committee

A Member wants to know if wild boar would be considered legal pork.  Would like the input of the board.  

 

Motion for rules change for 2014: Motion that Transglutaminase (TG or TGase), commonly known as meat glue, be considered illegal to use prior to meat inspection.  Rule 7 would read as follows:  

7) All competition meats shall be inspected by the Official Meat Inspector during the times established by the contest organizer but not prior to the day before judging. Once the competition meat has been inspected, it shall not leave the contest site. Cooking shall not begin until the competition meat has been inspected by the Official Meat Inspector. All competition meat shall start out raw. No pre-seasoned meat is allowed other than manufacturer enhanced or injected products, as shown on label EXCLUDING but not limited to teriyaki, lemon pepper or butter injected.  The use of transglutaminase (meat glue) prior to meat inspection shall not be allowed.  When the contest organizer supplies the meat, the contestant is not required to enter only that meat. Competition meat not meeting these qualifications shall be disqualified; given a one (1) in all criteria by all six judges.

 

 

Jeff Stith

Banquet  

Banquet Committee Meeting

8.1.2013

7:00pm to 8:00pm

Conference Call

Meeting called by

Raye Keyes

Type of meeting

 

Facilitator

 

Note taker

 

Timekeeper

 

Attendees

Candy Weaver, Carolyn Wells, Richard Preston Steve Farrin, Jeff Stith, Raye Keyes

HOSTING TABLE CAPTAINS CLASS

 

 

Discussion

HOSTING TABLE CAPTAINS CLASS

 

 

Conclusions

This year KCBS will have a Table Captains Class.  Don Harwell has agreed to Instruct the class.  It will be

Held on Friday, January 17th from 9:30am to 11:30am in a separate area so as not to interfere with the any other events. There will

Not be a scavenger hunt this year.  The TC Class will take its place.

Action Items

Person Responsible

Deadline

 

 

 

 

 

 

MENU SELECTION

 

 

Discussion

We presently have a choice between the Filet of Beef ($48); Tenderloin and Crab Cake ($56);

Georgia Chicken ($35); Southwest Chicken Roulade ($35)

 

Conclusions

Carolyn and Raye to explore other menu options as the committee did not think the above options were

Adequate.  Perhaps a choice between beef or chicken would be better.  To be revisited at our next committee meeting.

Beverages only will be provided during the meeting breaks.

Action Items

Person Responsible

Deadline

Explore other menu options.

Raye Keyes

Aug.16

 

Carolyn Wells

Aug. 16

VENDOR BOOTHS; BARBEQUE CRAWL; EMCEE; NEXT MEETING DATE

 

 

Discussion

There will not be a tradeshow per se.  However, if the big sponsors want to set up a booth, it would

Be welcomed. Candy suggested having a BBQ Crawl.  Mike and Chris Peters to emcee the ceremony.

 

Conclusions

Revisit the BBQ Crawl at the next meeting.

OUR NEXT MEETING WILL BE HELD ON WED. AUGUST 21ST AT 7:00PM

 

Action Items

Person Responsible

Deadline

 

 

 

 

 

 

Wayne Lohman

Marketing

 

The IOTeam has completed all but one of their scheduled international sanctioned contests and classes for 2013. We want to bring the Board up to date to what we have accomplished and what opportunities we expect in the near future. We do have one remaining trip for a cooking/judging school the first weekend in Sept., sponsored by a German Meat Co. who became involved with KCBS after attending our CBJ class in Hoofddorp, Netherlands.

Briefly, in 2013, we have had 3 sanctioned contests, 2 licensed events and 6 CBJ classes this year. Interest in both contests and classes continue at a rapid pace and currently we have discussions ongoing with 12 different countries outside North America. Of those 12 countries, three separate regions have requested KCBS chapters; Scandinavia, Netherlands and the Caribbean, all of which are large enough to support their local society, and sanctioned events.

The biggest challenge for the IOTeam is to continually underwrite the cost of travel for the requested contests and classes. In order for an organizer to be able to afford a sanctioned contest and/or CBJ class, we waive all repping fees except what is paid to KCBS. We fly standby to keep our personal coss to a minimum and the average trip cost per couple amounts to $2800-3200, excluding the hotel costs incurred when we get bumped off flights. Our last trip to Estonia involved two IOTeam couples staying 3 days in Detroit trying to get on a flight to Amsterdam. We are also being asked to make decisions that require Board policy before any action can take place. This involves matters such a KCBS Chapters, fees, meat entries, etc.

I mentioned cost because this is what we will encounter as more contests and classes come on line from BBQ Societies dropping out of the WBQA. Poland and Germany are two of the largest and better organized WBQA members who have requested sanctioned KCBS contests for 2014-15.

It should also be noted that it takes at least 2 to 4 trained CBJ Instructors and a cook, to run this class. Our day of instructions starts off with both cooks and cbj’s meeting together for the discussion of theoretical judging, different flavor profiles, the selection and cuts of meats, preparation of entries, cooking time, temperatures and presentation. Cooks are separated into teams for the overnight cooking sessions and the CBJ students go home for the evening. The following day the CBJ students have a review of the judging criteria of each category 30 minutes before turn-in. The cooks are preparing for a mock contest of the four meat entries. Entries are turned in and judged by KCBS rules and times. Cook’s may attend the judging session and hear comments about their entry. This is very constructive dialog between cooks and judges which works well for training both parties.

We believe International activities will continue at a pace which eventually will require another cooking/judging team (IOTeam) to meet our expansion opportunities. Those teams will also need sponsors and funds to meet the cost of our International growth.

 

KCBS/MMA Marketing Report

 

Merchandise

  • Total June Sales: $2,223

 

Web

  • Advertising sold for July: $2,055

 

GABT

  • 3 successful event activations: I love Barbeque & Music Festival in Lake Placid, NY; New Jersey State Barbecue Championship in North Wildwood, NJ; and Up in Smoke in Mason City, IA.

  • Continual Coordination and Logistics for 2013 GABT Tour

  • GABT promotional registrations thus far7,379

 

Sam’s National BBQ Tour

  • 23 Local events complete

  • 2 Regional event complete

  • Continual PR/Social Media Updates

  • Coordination and logistics for 2013 Sam’s Tour

 

Smithfield:

  • Monthly eblast to SRSS database featuring upcoming events, announcing winners and a call out to Smithfield Food Service

  • Monthly strategy calls with Smithfield to discuss social media, events, couponing

  • Continual Coordination and Logistics

 

PR

  • Social Media, using KCBS, and GABT Facebook and Twitter pages to promote KCBS-related events/promotion

  • GABT: 3,296 Twitter Followers / 5,745 FB Likes

  • KCBS:  3,768 Twitter Followers / 16,753 FB Likes

  • Updated News section of KCBS website as necessary (Sam’s Tour news post, Smithfield Rib Super Series recap, Sam’s regional reviews)

  • Bullsheet Content – Sam’s Tour, Smithfield Rib Super Series, Reser’s ABPSC, GABT, Rancher’s Beef Cup

  • Promoting contest on each platform (Big Green Giveaway and Backyard Celebrity BBQ Bash)

 

Miscellaneous

  • Adirondack Grill Pellets has now joined the KCBS Member Discount program.

  • 2014 planning for GABT and brand programming has begun.

  • Mike recently joined a strategy session to discuss international efforts for KCBS branding and logo considerations

  • Mike recently visited with Carolyn and the Kansas City Tourism effort in Vegas at the ACF show

  • Mike consulted with the KC Marathon and KCBS office to see how efforts can support one another

  • 2014 Initiative may be tested in 4th quarter

  • Mike advised/prepped Carolyn for NYT article

 

Old Business

Carolyn Wells

Report on truck/trailer

I’ve had an email exchange with Stan Hays of OBR. They are interested in the truck and trailer.

I will get him some pictures and we can carry on from there.

I believe donating them both to OBR for furthering their excellent disaster relief work, and receiving whatever tax break we can realize would be the best option. I defer to our tax preparers and legal regarding the paperwork. Both are fully depreciated, and are serving no useful purpose in storage.

As for an outright sale, I believe the truck could be turned quickly. And, I have no idea as to the fate of the trailer, but suspect a very narrow market interest. I’d welcome the comments from those more knowledgeable than I am on the subject.

Candy Weaver

Directors Responsibility Statement and Code of Conduct Policy

Based upon the late receipt of an opinion letter from an attorney for one board director, this matter will be referred back to KCBS attorneys.

 

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