October Board Meeting AgendaOctober 6, 2014
Kansas City Barbeque Society
Board of Directors’ Meeting Agenda
October 8, 2014
Richard Preston, out
Member call in: Ralph Williams
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice and excellence in barbeque and the American way of life may be strengthened and preserved forever.
Minutes of July Meeting
Candy Weaver: I move to accept minutes of last meeting.
Kim Collier: Please accept the following statement for the month of Sept.
Karrin Murphy: Automatic Approval
REC’D DATES NAME CITY, STATE
Existing Contests 2015 – In house Approval
9/22/14 2/6-7/2015 Brasstown Valley’s BBQ Throwdown Young Harris, GA
9/29/14 3/14-15/2015 Flames on the Flint Bainbridge, GA
9/25/14 3/27-28/2015 Havasu Landing CA Havasu Landing, CA
9/9/14 4/10-11/2015 The Best “Dam” Barbeque Contest Smithville, MO
At Smithville Lake
9/17/14 5/1-2/2015 Truman Heritage Festival BBQ Grandview, MO
9/29/14 5/1-2/2015 The Masters In May Appleton, WI
9/22/14 5/8-9/2015 Mississippi Springfest BBQ Contest Ashland, MS
9/26/14 5/8-9/2015 BBQ in the Bluffs Council Bluffs, IA
9/15/14 5/22-24/2015 BBQ, Blues & Brews on the Bay North Bend, OR
9/15/14 5/23-24/2015 Roc City Rib Fest Rochester, NY
9/15/14 5/23-24-2015 Tony Stone Low & Slow BBQ Hoofddorp Netherlands
9/30/14 5/23-24/2015 Sugar Mound BBQ Festival Mound City, KS
9/12/14 5/29-30/2015 Smokin’ in Steele Owatonna, MN
9/22/14 6/5-6/2015 Up In Smoke On The Square Lincoln, IL
10/2/14 6/5-6/2015 Bourbon City BBQ Festival Bardstown, KY
9/15/14 6/26-27/2015 Smokin’ On The Pecos Artesia, NM
9/22/14 8/28-29/2015 Deaths Door Barbecue Washington Island, WI
9/22/14 8/28-29/2015 New Holland Summer Fest New Holland, PA
9/22/14 9/18-19/2015 Smoke On The River Sacramento, CA
New Contests 2015 – In house Approval
9/8/14 1/31-2/1/2015 Melbourne Barbecue Festival Melbourne, Victoria, Australia
8/6/14 3/26-28/2015 Heritage BBQ Classic Kissimmee, FL
10/1/14 4/11-12/2015 Baseball & BBQ Cookoff Hoofddorp Netherlands
9/29/14 5/2-3/2015 The Classic Appleton, WI
9/8/14 5/29-30/2015 Hog Wild BBQ Cookoff and Family Festival Brookhaven, MS
New Contests 2015
9/22/14 4/24-25/2015 TBD Murfreesboro, TN
Conflict: Calhoun, GA, 148-172 miles, depends on the route
9/22/14 5/8-9/2015 Boda Getta BBQ Auburn, AL
Conflict: Rome, GA, 140 miles. Per the Organizer, they feel confident with this date and having it on the same dates as Rome, GA
Sanctioning Committee Report
Randy Bigler: I'm attaching the new Backyard/Amateur Organizer's Guide and 2015 Backyard/Amateur Rules pamphlet for your review before our next BOD meeting. You will notice that they are almost the same as the Master Series Organizer's Guide and Rules. We tried to keep everything in the BY Sanctioning as close to the Master Series as we could.
MMA Marketing Report
● Total September Sales: $2,284.15
● 81 - Birthday redemption YTD
● 45 - Cookbooks YTD
• Advertising sold for September: $1,000
• 671 members have opted in to receive Birthday emails YTD
• 2015 Banquet registration form on KCBS – set to go live on Oct. 6
• Eblast for KCBS Regional Representation – set to go out in October
100KCBS Meals Mission
• 37 out of 55 events completed
• 43,411 meals donated so far (44% of completion within 153 days)
• Continual PR/Social Media Updates
• 2014 Tour completed
• 2014 Tour media was very successful: picked up by 584 media outlets that has so far reached 291,921,331 impressions since launch
• 2015 Tour was green lighted!
• 2015 Planning underway; schedule will be prepared for board approval in Nov/Dec
Great American Cookout Tour
• 18 festivals and 40 retail stops completed
- Continual PR/Social Media Updates – Picked up by 190 media outlets that has so far reached 171,730,958
• On-going coordination and logistics for GAC
Reser’s America’s Best Potato Salad Challenge
• 5 out of the 5 competitions completed
• Final 15 compete on November 12th at the World Food Championship
BBQ Guru Challenge
• 7 out of the 10 competitions completed
• Next stop October 10th at Bliss Brews & Que in Fort Bliss, TX
- Social Media, using KCBS, and GAC Facebook and Twitter pages to promote KCBS-related events/promotion
- GAC: 2% increase in Twitter Followers (4,955) / .7% increase in FB Likes (24,663)
• KCBS: 2% increase in Twitter Followers (7,264) / 4% increase in FB Likes (30,628)
- Updated News section of KCBS website as necessary (Sam's results, contest new post)
- Bullsheet Content – Sam’s, GAC, Reser's, BBQ Guru
- Another BBQ insert of “The Rub”, produced with Athlon, was picked up by The Chronicle newspaper out of Centralia, Washington
• Mike working with Strategic Committee on new contract
• Sales from KC Royal merch efforts were not ready by press time
Wayne shared the following e-mail and video link:
Fellow Board Members,
Please take a few minutes to copy and paste the link In Geert's letter below.
It is not in English but you can see the enthusiasm in the participants.
Hi fellow smoke addicts,
Already two weeks have passed since our contest. Looking back at it it was just great.
Here's something to remember it by!
Lowlands BBQ Championship
Wayne Lohman: The KCBS IOTeam has completed their last trip of the year for contests and classes outside the U.S. Borders. We were disappointed that we couldn’t schedule the feeding of 5,000 Military Troops and families at Ramstein, Germany over the Thanksgiving Holidays. We will continue to work on this project for 2015 since we have support from several companies who want to be involved in military functions.
Our first stop this trip was in Heinsberg, Germany where we have held both cooking and judging classes for the past 4 years. As before, both classes were full with 25 teams and 26 new CBJs. These classes have become a very popular event for Otto Gourmet Meats who focus on educating high end restaurant personnel and meat chefs. Both classes will be repeated in 2015, probably in early summer to coincide with our 2nd year contest in Waldfeutch, Germany, where they were a major sponsor of our first sanctioned German Contest.
The following week we held a CBJ Class, with 19 attendees, in Diksmuide, Belgium which I outlined in earlier marketing reports. There was a lot of excitement in the air within the 30 teams competing. We even had a team come all the way from Italy to compete. Both the BBQ Event and CBJ class ran as expected. This contest was a milestone for the IOTeam because it was the first time the entire 7 members have been together for an event. We all were so pleased to have Carolyn Wells attend as part of the IOTeam. A film segment of this event is attached to this report in the body of the letter, which of course, is not in English.
The following week Maria and I returned for our first sanctioned KCBS contest in Germany, the EUregio BBQ Festival. We were fortunate to have the van Galen’s assist us with this first in Waldfeutch. We had 21 teams representing 7 different countries in a very well organized contest. Saturday night the teams all cooked for each other in a pot luck dinner. The camaraderie amongst the teams was thick and we all had the best time visiting with everyone. We expect this contest to flourish and grow due to the organizer’s abilities, support of Otto Gourmet , and the local community who treated us so kindly.
Since the September report, the KCBS Office has received 3 new contest sanctioning requests. The first is a Winter Extreme South Tyrol (W.E.S.T.) contest, located in Rein in Taufers, Italy. The contest site is located at a ski resort, 6600 ft, in the Italian Alps. Temperatures range as low as -40% at night so the teams are allowed to have solar heaters in their sleeping tents. Judging will be done in the ski lodge. Teams will be limited to 12 with 2 judging tables due to the logistical problems getting the equipment to the ski lodge.
Our second request is for our 3rd KCBS Contest in the Netherlands. The name of this contest is Baseball & BBQ and will be located in Hoopddorp, the weekend of April 11-12, 2015. Knowing this organizer as well as we do, this will be another very successful BBQ Event for Harry Havinga and KCBS. Baseball, by the way, is becoming a very popular sport in Holland.
Our 3rd sanctioned request is in the city of Brugg, Switzerland, scheduled for May 2-3, 2015. Okker Cuiper is our organizer and has an extensive background in the food industry in his country. Brugg is a small city located near Zurich and close to both the German and French Borders. Okker expects to attract teams from Germany and Italy.
I also want to mention discussions that are on-going with a new contest in the U.K. that will be held in conjunction with an existing 7 year BBQ & music festival. In addition, we are talking to a large Italian Spirit Distiller about a contest built around their product name and brand. Both of these contests are scheduled for 2015 and could put us in the range of 24-27 contests outside the U.S. Borders.
All of this is very exciting for us and we feel that KCBS International has taken on a life of its own.
CBJ Committee Report:
Don Harwell: No CBJ Committee report.
Randy Bigler: The Rep Committee would like to make a motion to accept new Reps. We would also like to make a motion to accept a new Rep In Training. These folks will be discussed in close session.
KCBS Score Committee/Technology Committee
Kim Collier: No report.
Mike Peters: Finishing up schedule and hope to have it available for publishing in next month’s Bullsheet.
The schedule will include daily activities for teams, judges, contest reps and organizers.
Richard Preston: Membership numbers for September, 2014.
Number of Total Members= 19,459
Number of New Members= 398
Number of Renewed Members=940
Number of Non-renewals= 520
Number of members who signed up via the website= 202 (16 were families)
Number of New Members from Judging classes= 122
Number of Lifetime Members = 607
Number of International Members = 599
Number of Countries represented by KCBS Members = 26 – New Member in Guam
Dennis Polson: The article for Nominations was in the October Bullsheet.
Candy Weaver: Meeting was held on September 16. Discussed interactive Bullsheet and rising number of viewers of same. As of October 6th, there were 3,403 visits to the October Bullsheet. This number is not unique visitors, but a cumulative total. Daily unique issue visits is 726. What this indicates is that members who use this service will go in and out of the issue as their time allows. Total page views is 3,800.
Working on a list of reasons to entice the membership to go green.
The committee is writing an article for the November issue on Kids Ques. The American Royal had 75 participants on October 6th.
Next meeting is October 21st.
Strategic Planning Committee
Bill Capstack: Our committee met twice since our last board meeting in September.
Our current objectives include:
• KCBS Foundation 501(c)(3)
• Executive Director Succession Planning
• Expanding the Diversity of KCBS Events
• Permanent Home for KCBS
• Document the History of KCBS
KCBS Foundation 501(c)(3) Status:
• Awaiting IRS determination
Executive Director Succession Planning:
• Nothing new to report at this time
Expanding the Diversity of KCBS Events:
- There was a lot of discussion about expanding our brand to ancillary contests. Carolyn Wells mentioned that we could certainly incorporate additional information regarding ancillary contests in the Organizer’s Guide to encourage organizers to add additional sanctioned ancillary contests at their events. We could also bring up this opportunity at the Organizer’s Roundtable to generate interest. We will want to obtain guidelines from the experts who have experience in the various kinds of events we are considering. We will also want to establish standards for each of these events. Some of the types of events discussed desserts, steak and sausage, perhaps grilling. The process would be to limit to four categories to start; BOD approval of the categories; create the standards; update the Organizer’s Guide; implement in 2015.
- We ask each board member to submit their recommendations to our committee NLT October 19, 2014 so that we may discuss the inputs at our committee meeting on October 20, 2014 for submission to the BOD in November.
Permanent Home for KCBS:
- We are speculating about various options with little significant discussion because it’s not one of our top priorities at this time
Document the History of KCBS:
- We met with Angela Rabin who is going to document our history. We are currently working on obtaining costs, timeline, expectations from both sides, and what the final product should look like.
We ask the board to accept our report.
Philanthropy Committee Report
Dave Compton: No report
Regional Representation Committee
Randy Bigler: No report.
Don Harwell: · I motion that rule 7 below
7) All competition meats shall be inspected by the Official Meat Inspector during the times established by the contest organizer but not prior to the day before judging. Once the competition meat has been inspected, it shall not leave the contest site. Cooking shall not begin until the competition meat has been inspected by the Official Meat Inspector. All competition meat shall start out raw. No pre-seasoned meat is allowed other than manufacturer enhanced or injected products, as shown on label EXCLUDING but not limited to teriyaki, lemon pepper or butter injected. When the contest organizer supplies the meat, the contestant is not required to enter only that meat. Competition meat not meeting these qualifications shall be disqualified; given a one (1) in all criteria by all six judges.
Be reworded to read:
7) All competition meats shall be inspected by the Official Meat Inspector during the times established by the contest organizer but not prior to the day before judging. Once the competition meat has been inspected, it shall not leave the contest site. Cooking shall not begin until the competition meat has been inspected by the Official Meat Inspector. All competition meat shall start out raw. No pre-seasoned meat is allowed other than manufacturer enhanced or injected products, as shown on label EXCLUDING but not limited to teriyaki, lemon pepper or butter injected. When the contest organizer supplies the meat, the contestant is not required to enter only that meat. Competition meat not meeting these qualifications shall be disqualified, not allowed to be turned in, and not judged, and receives no score.
Number 5 under JUDGING PROCEDURES uses the word “unapproved” garnish,
I motion we edit the word unapproved below to the word used by Dennis ILLEGAL or PROHIBITED.
1) 5) A score of one (1) is a disqualification and requires approval by a Contest Rep. Grounds for disqualification: All judges will give a one (1) in Appearance for unapproved garnish, pooled sauce or less than 6 samples of meat. All judges will give a one (1) in all criteria for sculptured meat, a marked turn-in container, foreign object in the container, incorrect meat. All judges not receiving a sample will give a one (1) in all criteria.
Dennis Polson: I move to change
Rule 12) Garnish is optional. by inserting the words PROHIBITED GARNISHES ARE after cilantro and before kale. Adding INCLUDING BUT NOT LIMITED TO and striking the word ILLEGAL and adding the word PROHIBITED.
The new Rule 12 would read:
12) Garnish is optional. If used it is limited to chopped, sliced, shredded or whole leaves of fresh green lettuce, curly parsley, flat leaf parsley and /or cilantro. PROHIBITED GARNISHES ARE kale, endive, red tipped lettuce, lettuce cores and other vegetation. "Illegal" garnish shall receive a score of one (1) on Appearance.
I think this would help the new teams who read this rule and miss the period between cilantro and kale.
Candy Weaver: I move that trophies for team of the year for 2014 be purchased from Steel Images in the design approved in September. Trophies will range in size with the largest to be for top winner.
Mike Peters: I move that KCBS develop and implement a CBJ online test to be used with new CBJ's and annually for current CBJ's with a start date of 1/1/2015.
We constantly talk about continuing education and I believe that the CBJ committee might have this in the works. Teams struggle with judging standards and are held accountable to providing meats that are cooked to Appearance and Tenderness standards based upon what they are taught in CBJ classes. CBJ's are not currently held accountable to judge based upon the current standards. A simple online test would give credibility that ALL CBJ's are at least informed of current standards.