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KANSAS CITY BARBEQUE SOCIETY    
FACT: There's been an 18% increase in contest participation by members in the past year    
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FACT: 55% of members choose charcoal when cooking for leisure    
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FACT: Learning from friends, family and at competitions is the best way to improve cooking skills    
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October Board Meeting Agenda

October 6, 2014

Kansas City Barbeque Society

Board of Directors’ Meeting Agenda

October 8, 2014

Roll Call: 

Richard Preston, out

Member call in:  Ralph Williams 

Board pledge:

                Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

                I accept my duties as a KCBS director to further the KCBS mission so that truth, justice and excellence in barbeque and the American way of life may be strengthened and preserved forever.

Minutes of July Meeting

Candy Weaver:  I move to accept minutes of last meeting.

 Financial Statements

Kim Collier:   Please accept the following statement for the month of Sept.

President’s Report

Mark Simmons

Sanctioning Report

Karrin Murphy:  Automatic Approval

REC’D                    DATES                   NAME                                                                                    CITY, STATE

Existing Contests 2015 – In house Approval

9/22/14                  2/6-7/2015            Brasstown Valley’s BBQ Throwdown                              Young Harris, GA

9/29/14                  3/14-15/2015        Flames on the Flint                                                             Bainbridge, GA

9/25/14                  3/27-28/2015        Havasu Landing CA                                                           Havasu Landing, CA

9/9/14                     4/10-11/2015        The Best “Dam” Barbeque Contest                                 Smithville, MO

                                                                At Smithville Lake

9/17/14                  5/1-2/2015            Truman Heritage Festival BBQ                                         Grandview, MO

9/29/14                  5/1-2/2015            The Masters In May                                                             Appleton, WI

9/22/14                  5/8-9/2015            Mississippi Springfest BBQ Contest                                                Ashland, MS

9/26/14                  5/8-9/2015            BBQ in the Bluffs                                                                 Council Bluffs, IA

9/15/14                  5/22-24/2015        BBQ, Blues & Brews on the Bay                                       North Bend, OR

9/15/14                  5/23-24/2015        Roc City Rib Fest                                                                 Rochester, NY

9/15/14                  5/23-24-2015       Tony Stone Low & Slow BBQ                            Hoofddorp Netherlands

9/30/14                  5/23-24/2015        Sugar Mound BBQ Festival                                               Mound City, KS

9/12/14                  5/29-30/2015        Smokin’ in Steele                                                                                Owatonna, MN

9/22/14                  6/5-6/2015            Up In Smoke On The Square                                            Lincoln, IL

10/2/14                  6/5-6/2015            Bourbon City BBQ Festival                                                                Bardstown, KY

9/15/14                  6/26-27/2015        Smokin’ On The Pecos                                                      Artesia, NM

9/22/14                  8/28-29/2015        Deaths Door Barbecue                                                      Washington Island, WI

9/22/14                  8/28-29/2015        New Holland Summer Fest                                                               New Holland, PA

9/22/14                  9/18-19/2015        Smoke On The River                                                          Sacramento, CA

New Contests 2015 – In house Approval

9/8/14                     1/31-2/1/2015       Melbourne Barbecue Festival                           Melbourne, Victoria, Australia

8/6/14                     3/26-28/2015        Heritage BBQ Classic                                                         Kissimmee, FL

10/1/14                  4/11-12/2015        Baseball & BBQ Cookoff                                   Hoofddorp Netherlands

9/29/14                  5/2-3/2015            The Classic                                                                           Appleton, WI

9/8/14                     5/29-30/2015        Hog Wild BBQ Cookoff and Family Festival                  Brookhaven, MS

BOD Approval

New Contests 2015

9/22/14                  4/24-25/2015        TBD                                                                                        Murfreesboro, TN

                Conflict:  Calhoun, GA, 148-172 miles, depends on the route

9/22/14                  5/8-9/2015            Boda Getta BBQ                                                  Auburn, AL

Conflict:  Rome, GA, 140 miles.  Per the Organizer, they feel confident with this date and having it on the same dates as Rome, GA

Sanctioning Committee Report

Randy Bigler: I'm attaching the new Backyard/Amateur Organizer's Guide and 2015 Backyard/Amateur Rules pamphlet  for your review before our next BOD meeting. You will notice that they are almost the same as the Master Series Organizer's Guide and Rules. We tried to keep everything in the BY Sanctioning as close to the Master Series as we could.  

Marketing Report:

MMA Marketing Report

October 2014

Merchandise

●          Total September Sales: $2,284.15

●          81 - Birthday redemption YTD

●          45 - Cookbooks YTD

Web

•           Advertising sold for September: $1,000

•           671 members have opted in to receive Birthday emails YTD

•           2015 Banquet registration form on KCBS – set to go live on Oct. 6

•           Eblast for KCBS Regional Representation – set to go out in October

100KCBS Meals Mission

•           37 out of 55 events completed

•           43,411 meals donated so far (44% of completion within 153 days)

•           Continual PR/Social Media Updates

Sam's Tour:

•           2014 Tour completed

•           2014 Tour media was very successful: picked up by 584 media outlets that has so far reached 291,921,331 impressions since launch

•           2015 Tour was green lighted!

•           2015 Planning underway; schedule will be prepared for board approval in Nov/Dec

Great American Cookout Tour

•           18 festivals and 40 retail stops completed

  • Continual PR/Social Media Updates – Picked up by 190 media outlets that has so far reached 171,730,958

•           On-going coordination and logistics for GAC

Reser’s America’s Best Potato Salad Challenge

•           5 out of the 5 competitions completed

•           Final 15 compete on November 12th at the World Food Championship

BBQ Guru Challenge

•           7 out of the 10 competitions completed

•           Next stop October 10th at Bliss Brews & Que in Fort Bliss, TX

PR

  • Social Media, using KCBS, and GAC Facebook and Twitter pages to promote KCBS-related events/promotion

 

  • GAC: 2% increase in Twitter Followers (4,955) / .7% increase in FB Likes (24,663)

•     KCBS:  2% increase in Twitter Followers (7,264) / 4% increase in FB Likes (30,628)

  • Updated News section of KCBS website as necessary (Sam's results, contest new post)

 

  • Bullsheet Content – Sam’s, GAC, Reser's, BBQ Guru

Miscellaneous

  • Another BBQ insert of “The Rub”, produced with Athlon, was picked up by The Chronicle newspaper out of Centralia, Washington

•     Mike working with Strategic Committee on new contract

•     Sales from KC Royal merch efforts were not ready by press time

International Outreach: 

Wayne shared the following e-mail and video link:

Fellow Board Members,

Please take a few minutes to copy and paste the link In Geert's letter below.  

It is not in English but you can see the enthusiasm in the participants.

Hi fellow smoke addicts,

Already two weeks have passed since our contest. Looking back at it it was just great.

Here's something to remember it by!

https://vimeo.com/107264778

CU,

Geert

Lowlands BBQ Championship

Wayne Lohman: The KCBS IOTeam has completed their last trip of the year for contests and classes outside the U.S. Borders.  We were disappointed that we couldn’t schedule the feeding of 5,000 Military Troops and families at Ramstein, Germany over the Thanksgiving Holidays.  We will continue to work on this project for 2015 since we have support from several companies who want to be involved in military functions.

Our first stop this trip was in Heinsberg, Germany where we have held both cooking and judging classes for the past 4 years.  As before, both classes were full with 25 teams and 26 new CBJs.  These classes have become a very popular event for Otto Gourmet Meats who focus on educating high end restaurant personnel and meat chefs.  Both classes will be repeated in 2015, probably in early summer to coincide with our 2nd year contest in Waldfeutch, Germany, where they were a major sponsor of our first sanctioned German Contest.

The following week we held a CBJ Class, with 19 attendees, in Diksmuide, Belgium which I outlined in earlier marketing reports.  There was a lot of excitement in the air within the 30 teams competing.  We even had a team come all the way from Italy to compete.  Both the BBQ Event and CBJ class ran as expected.  This contest was a milestone  for the IOTeam because it was the first time the entire 7 members have been together for an event.  We all were so pleased to have Carolyn Wells attend as part of the IOTeam.  A film segment of this event is attached to this report in the body of the letter, which of course, is not in English.

The following week Maria and I returned for our first sanctioned KCBS contest in Germany, the EUregio BBQ Festival.  We were fortunate to have the van Galen’s assist us with this first in Waldfeutch.  We had 21 teams representing 7 different countries in a very well organized contest.  Saturday night the teams all cooked for each other in a pot luck dinner.  The camaraderie  amongst the teams was thick and we all had the best time visiting with everyone.  We expect this contest to flourish and grow due to the organizer’s abilities, support of Otto Gourmet , and the local community who treated us so kindly.

Since the September report, the KCBS Office has received 3 new contest sanctioning requests.  The first is a Winter Extreme South Tyrol (W.E.S.T.) contest, located in Rein in Taufers, Italy.  The contest site is located at a ski resort, 6600 ft, in the Italian Alps.  Temperatures range as low as -40% at night so the teams are allowed to have solar heaters in their sleeping tents.  Judging will be done in the ski lodge.  Teams will be limited to 12 with 2 judging tables due to the logistical problems getting the equipment to the ski lodge.

Our second request is for our 3rd KCBS Contest in the Netherlands.  The name of this contest is Baseball  & BBQ and will be located in Hoopddorp, the weekend of April 11-12, 2015.  Knowing this organizer as well as we do, this will be another very successful BBQ Event for Harry Havinga and KCBS.  Baseball, by the way, is becoming a very popular sport in Holland.

Our 3rd sanctioned request is in the city of Brugg, Switzerland, scheduled for May 2-3, 2015.  Okker Cuiper is our organizer and has an extensive background in the food industry in his country.  Brugg is a small city located near Zurich and close to both the German and French Borders.  Okker expects to attract teams from Germany and Italy.

I also want to mention discussions that are on-going with a new contest in the U.K. that will be held in conjunction with an existing 7 year BBQ & music festival.  In addition, we are talking to a large Italian Spirit Distiller about a contest built around their product name and brand.  Both of these contests are scheduled for 2015 and could put us in the range of 24-27 contests outside the U.S. Borders.

All of this is very exciting for us and we feel that KCBS International has taken on a life of its own.  

CBJ Committee Report:

Don Harwell:  No CBJ Committee report.

Rep Committee

Randy Bigler:  The Rep Committee would like to make a motion to accept new Reps. We would also like to make a motion to accept a new Rep In Training. These folks will be discussed in close session.

KCBS Score Committee/Technology Committee

Kim Collier:  No report.

Banquet Committee:

Mike Peters: Finishing up schedule and hope to have it available for publishing in next month’s Bullsheet.

 The schedule will include daily activities for teams, judges, contest reps and organizers.

Membership Report:

Richard Preston:  Membership numbers for September, 2014. 

Number of Total Members= 19,459

Number of New Members= 398

Number of Renewed Members=940

Number of Non-renewals= 520

Number of members who signed up via the website= 202 (16 were families)

Number of New Members from Judging  classes= 122

Number of Lifetime Members = 607

Number of International Members = 599

Number of Countries represented by KCBS Members = 26 – New Member in Guam

Nominating Committee

Dennis Polson:  The article for Nominations was in the October Bullsheet.

Education/Communications Committee

Candy Weaver:  Meeting was held on September 16.  Discussed interactive Bullsheet and rising number of viewers of same.  As of October 6th, there were 3,403 visits to the October Bullsheet.  This number is not unique visitors, but a cumulative total.  Daily unique issue visits is 726. What this indicates is that members who use this service will go in and out of the issue as their time allows.  Total page views is 3,800.

Working on a list of reasons to entice the membership to go green. 

The committee is writing an article for the November issue on Kids Ques.  The American Royal had 75 participants on October 6th. 

Next meeting is October 21st.

Strategic Planning Committee

Bill Capstack: Our committee met twice since our last board meeting in September.

Our current objectives include:

•             KCBS Foundation 501(c)(3)

•             Executive Director Succession Planning

•             Expanding the Diversity of KCBS Events

•             Permanent Home for KCBS

•             Document the History of KCBS

KCBS Foundation 501(c)(3) Status:

•             Awaiting IRS determination

Executive Director Succession Planning:

•             Nothing new to report at this time

Expanding the Diversity of KCBS Events:

  • There was a lot of discussion about expanding our brand to ancillary contests. Carolyn Wells mentioned that we could certainly incorporate additional information regarding ancillary contests in the Organizer’s Guide to encourage organizers to add additional sanctioned ancillary contests at their events. We could also bring up this opportunity at the Organizer’s Roundtable to generate interest. We will want to obtain guidelines from the experts who have experience in the various kinds of events we are considering. We will also want to establish standards for each of these events. Some of the types of events discussed desserts, steak and sausage, perhaps grilling. The process would be to limit to four categories to start; BOD approval of the categories; create the standards; update the Organizer’s Guide; implement in 2015.
  •  
  • We ask each board member to submit their recommendations to our committee NLT October 19, 2014 so that we may discuss the inputs at our committee meeting on October 20, 2014 for submission to the BOD in November.

     Permanent Home for KCBS:

  • We are speculating about various options with little significant discussion because it’s not one of our top priorities at this time

     Document the History of KCBS:

  • We met with Angela Rabin who is going to document our history.  We are currently working on obtaining costs, timeline, expectations from both sides, and what the final product should look like.

We ask the board to accept our report.

Philanthropy Committee Report

Dave Compton:   No report

Regional Representation Committee

Randy Bigler:  No report. 

Rules Committee

Don Harwell: ·        I motion that rule 7 below

7) All competition meats shall be inspected by the Official Meat Inspector during the times established by the contest organizer but not prior to the day before judging. Once the competition meat has been inspected, it shall not leave the contest site. Cooking shall not begin until the competition meat has been inspected by the Official Meat Inspector. All competition meat shall start out raw. No pre-seasoned meat is allowed other than manufacturer enhanced or injected products, as shown on label EXCLUDING but not limited to teriyaki, lemon pepper or butter injected. When the contest organizer supplies the meat, the contestant is not required to enter only that meat. Competition meat not meeting these qualifications shall be disqualified; given a one (1) in all criteria by all six judges.

Be reworded to read:

7) All competition meats shall be inspected by the Official Meat Inspector during the times established by the contest organizer but not prior to the day before judging. Once the competition meat has been inspected, it shall not leave the contest site. Cooking shall not begin until the competition meat has been inspected by the Official Meat Inspector. All competition meat shall start out raw. No pre-seasoned meat is allowed other than manufacturer enhanced or injected products, as shown on label EXCLUDING but not limited to teriyaki, lemon pepper or butter injected. When the contest organizer supplies the meat, the contestant is not required to enter only that meat. Competition meat not meeting these qualifications shall be disqualified, not allowed to be turned in, and not judged, and receives no score. 

Number 5 under JUDGING PROCEDURES uses the word “unapproved” garnish,

I motion we edit the word unapproved below to the word used by Dennis ILLEGAL or PROHIBITED.

1)    5)  A score of one (1) is a disqualification and requires approval by a Contest Rep. Grounds for disqualification:  All judges will give a one (1) in Appearance for unapproved garnish, pooled sauce or less than 6 samples of meat. All judges will give a one (1) in all criteria for sculptured meat, a marked turn-in container, foreign object in the container, incorrect meat. All judges not receiving a sample will give a one (1) in all criteria.

Dennis Polson: I move to change

Rule 12) Garnish is optional.  by inserting the words PROHIBITED GARNISHES ARE after cilantro and before kale.  Adding INCLUDING BUT NOT LIMITED TO and striking the word ILLEGAL and adding the word PROHIBITED.

The new Rule 12 would read:

12) Garnish is optional.  If used it is limited to chopped, sliced, shredded or whole leaves of fresh green lettuce, curly parsley, flat leaf parsley and /or cilantro.  PROHIBITED GARNISHES ARE kale, endive, red tipped lettuce, lettuce cores and other vegetation.  "Illegal" garnish shall receive a score of one (1) on Appearance.

I think this would help the new teams who read this rule and miss the period between cilantro and kale.

Old Business

Candy Weaver:  I move that trophies for team of the year for 2014 be purchased from Steel Images in the design approved in September.  Trophies will range in size with the largest to be for top winner.

New Business

Mike Peters:  I move that KCBS develop and implement a CBJ online test to be used with new CBJ's and annually for current CBJ's with a start date of 1/1/2015.

 We constantly talk about continuing education and I believe that the CBJ committee might have this in the works. Teams struggle with judging standards and are held accountable to providing meats that are cooked to Appearance and Tenderness standards based upon what they are taught in CBJ classes. CBJ's are not currently held accountable to judge based upon the current standards. A simple online test would give credibility that ALL CBJ's are at least informed of current standards.

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