November Board Meeting MinutesNovember 14, 2014
Kansas City Barbeque Society
Board of Directors’ Meeting Minutes
November 12, 2014
Mark Simmons, Wayne Lohman (off line after report), Kim Collier, Candy Weaver, Randy Bigler, Bill Capstack, Dave Compton, Steve Farrin, Don Harwell, Mike Peters, Richard Preston , Dennis Polson, Carolyn Wells, Karrin Murphy
MMA – Megan LeBlanc/Mike McCloud – no MMA representative present.
Member call in to listen: Donna Fong, Butcher’s Daughter BBQ
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice and excellence in barbeque and the American way of life may be strengthened and preserved forever.
Minutes of Last Meeting
Candy Weaver: I move to accept minutes of the October meeting. 2ND LOHMAN. PASSED
MMA Marketing Report
● Total October Sales: $5,651.70
● 96 - Birthday redemption YTD
● 50 - Cookbooks YTD
• Advertising sold for October: $500
• 725 members have opted in to receive Birthday emails YTD
• 2015 Banquet registration – Table assignments
100KCBS Meals Mission
• 42 out of 58 events completed
• 56,625 meals donated so far (57% of completion within 184 days)
• Continual PR/Social Media Updates
• 2015 Planning underway; tentative schedule reviewed by KCBS staff; now going to BOD for review in private session
Great American Cookout Tour
• 20 festivals and 47 retail stops completed
• Continual PR/Social Media Updates – Picked up by 201 media outlets that has so far reached 193,664,816
• 2015 Planning underway; one major sponsor already secured
BBQ Guru Challenge
• 10 out of the 10 competitions completed
• Social Media, using KCBS, and GAC Facebook and Twitter pages to promote KCBS-related events/promotion
• GAC: .2% increase in Twitter Followers (5,043) / 0% increase in FB Likes (24,759)
• KCBS: 1% increase in Twitter Followers (7,499) / 2% increase in FB Likes (31,409)
• National PR for Sam’s Club Tour
• Updated News section on KCBS website as necessary
• Bullsheet Content – Sam’s, GAC, Reser's, BBQ Guru
• Mike working with Strategic Committee on new contract
Wayne Lohman: As reported in the September marketing report, KCBS had its first licensed Competitive Culinary Conest, the 7th Annual Oyster Cook-off and Craft Beer Festival in Gulf Shores, AL. There were 46 teams competing in three categories: Raw, Rockefeller, and Cajun. The Criteria to be judged is Appearance, Flavor, and Creativity. We had 26 KCBS CBJs and the rest were chefs and restauranteurs. When we first spoke to the two organizers they made it very clear they wanted the judging process to be first rate and professional. Thus we put together a Professional Team to help the LoGages with the contest. It consisted of Carolyn Wells, as Consultant, and Marge Plummer as our Judge Coordinator. We developed the Standards for judging oysters in collaboration with our new friend, and food network celebrity chef, Martie Duncan. Maria, Debby Gage, Carolyn and Martie spent many long hours putting this together.
Some teams were concerned with getting the oysters to the judging table while still hot. Carolyn Wells suggested we stagger the turn in times which was brilliant in theory and difficult in actuality. Many of the teams completely ignored their individual turn-in times and it was "wild in the street" at turn-in. Surprisingly, many of the oyster entries were bubbling hot on the judges table.
Every judge received a pair of Clogs, Craft Beer Festival Friday night wristband, book of drink tickets for anywhere in the festival, Sat. lunch ticket, gift box, wonderful private VIP party at The Gulf Restaurant for drinks and a sampling of culinary delights from various guest chefs on Saturday night, and an invitation to the Bloody Mary brunch on Sunday. Very generous organizer.
We were very pleased with the organizers and owner of the Hangout and the way they embraced KCBS rules.
COMPTON MOVE TO APPROVE REPORT. 2ND BIGLER. PASSED
Kim Collier: Please accept the following statement for the month of October. 2ND PRESTON. PASSED
Karrin Murphy: Automatic Approval
REC’D DATES NAME CITY, STATE
Existing Contests 2015 – In house Approval
10/20/14 2/14-15/15 Kansas Winter Q Great Bend, KS
10/9/14 4/3-4/15 Stillwater Elks Lodge Blazathon Stillwater, OK
10/9/14 4/10-11/15 Ultimate BBQ Showdown East vs West VI Wildomar, CA
11/5/14 4/17-18/15 VFW Post 846 7th Annual BBQ Challenge Overland Park, KS
11/3/14 4/24-25/15 Pony Express BBQ Challenge Gothenburg, NE
10/6/14 5/8-9/15 Sertoma 48 BBQ Lawrence, KS
10/14/14 5/8-9/15 BBQ Jamboree Fredericksburg, VA
11/6/14 5/8-9/15 Roman Roast on the River Rome, GA
10/27/14 5/15-16/15 Bloomin’ BBQ and Bluegrass Festival Sevierville, TN
11/3/14 5/15-16/15 20th Annual Platte City BBQ Cook-Off Platte City, MO
10/27/14 5/22-23/15 34th Annual Kennett Jaycee Show-Me Kennett, MO
State BBQ Cookoff
11/3/14 5/22-23/15 Table Rock and Ribs Kimberling City, MO
11/3/14 5/29-31/15 Monadnock Up in Smoke BBQ Fest Swanzey, NH
10/20/14 6/5-6/15 McLouth BBQ Blowout 24th Annual McLouth, KS
10/27/14 6/12-13/15 Delta Smoke BBQ Contest Wynne, AR
10/27/14 6/12-13/15 Blue Ridge BBQ & Music Festival Tryon, NC
11/6/14 6/12-13/15 Smokin’ On The River Jeffersonville, IN
11/3/14 6/13-14/15 Sun BBQ Fest Uncasville, CT
10/10/14 6/19-20/15 Peak City Pigfest Apex, NC
10/16/14 6/20-21/15 Smoke Out in the Valley Buckner, MO
10/20/14 6/20-21/15 Porkapalooza BBE Festival Edmonton Alberta Canada
10/14/14 6/26-27/15 Hog Wild BBQ & Chrome Fest Chandler, OK
10/3/14 7/10-11/15 Sauce & Cycles Falls City, NE
10/20/14 7/10-11/15 Gold Ribbin’ BBQ Fest Green Bay, WI
11/3/14 7/10-11/15 14th Annual Bordertown Bash Fort Smith, AR
11/4/14 7/17-18/15 Griller’s Cup Laramie, WY
10/14/14 7/24-25/15 WNC BBQ Festival Maggie Valley, NC
11/3/14 7/24-25/15 Dodge City Days Barbecue CookOff Dodge City, KS
11/3/14 7/24-25/15 5th Annual Morton BBQ Throwdown Morton, IL
10/23/14 7/31-8/1/15 Pigs & Pedals Asheboro, NC
11/5/14 7/31-8/1/15 Lynch Livestock Pig Stampede Waucoma, IA
10/20/14 8/7-8/15 Black Dog Music and Que Festival Floyd, VA
10/22/14 8/7-8/15 Smokin’ on the Prairie Gillette, WY
11/4/14 8/7-8/15 Ribs, Pigs & Watermelons Huntington Beach,CA
11/5/14 8/7-8/15 Smokin’ With Woods Odessa, MO
10/14/14 8/28-29/15 8th Annual Big Island BBQ Albert Lea, MN
10/22/14 8/28-29/15 Best of the West BBQ Fest Sheridan, WY
10/6/14 9/11-12/15 11th Annual Recovery Fest Richmond, VA
10/22/14 9/11-12/15 Colorado Pork & Hops Challenge Grand Junction, CO
10/27/14 9/11-12/15 Silver Lake Apple BBQ Festival Mears, MI
10/27/14 9/11-12/15 Jug Tavern Festival & BBQ Cookoff Winder, GA
11/7/14 9/11-12/15 Puckaway Pigfest Montello, WI
10/20/14 9/18-19/15 2015 Colorado Rockies Invitational (CS) Denver, CO
10/6/14 9/25-26/15 Jim Bowie BBQ Throwdown Vidalia, LA
10/10/14 10/2-3/15 Jim Beam BBQ Classic Springfield, KY
11/6/14 10/2-3/15 Dana Point State BBQ Championship Dana Point, CA
10/20/14 10/9-10/15 Chillin & Grillin Sand Springs, OK
10/20/14 10/9-10/15 Anchor City Cookoff Centralia, MO
11/3/14 10/9-10/15 The Real Squeal Lyons, GA
11/6/14 10/10-11/15 Riverside Blues, Brews & BBQ Festival Greenfield, MA
11/3/14 10/16-17/15 Big Buffalo Crossing BBQ Cook Off Munfordville, KY
11/3/14 10/16-17/15 Ohio Smoked Meat & BBQ Festival Nelsonville, OH
11/3/14 10/16-17/15 Mid-South BBQ Festival Mount Pleasant, TN
11/5/14 10/16-14/15 10th Annual Lambs Farm Barn Burner Libertyville, IL
11/3/14 10/23-24/15 Border War BBQ Osawatomie, KS
11/3/14 11/13-14/15 Richland Char-Broil Challenge Richland, GA
New Contests 2015 – In house Approval
10/9/14 1/16-18/15 1st W.E.S.T-Winter Extreme South Tyrol, Italy
10/20/14 3/27-28/15 Smokin’ Butts & Tires Conyers, GA
10/20/14 5/1-2/15 The Doggone Good BBQ Contest Dwight, IL
10/23/14 5/8-9/15 Rockin’ BBQ for Riley Warsaw, IN
10/27/14 5/29-30/15 PigMania Lima Lima, OH
10/20/14 6/12-13/15 Fitzgerald Pig Pickin’ Fitzgerald, GA
10/6/14 8/29-30/15 Regahfest Den Haag, Zuid-Holland, The Netherlands
10/3/14 9/4-5/15 Finger Lakes Fire & Smoke Farmington, NY
10/28/14 10/16-17/15 Smokin In The Foothills Barbecue Lenoir, NC
Competition & Festival
Existing Contests 2015 – DATE CHANGES FROM 2014
11/3/14 6/20-21/15 Rock’N RibFest 2015 Merrimack, NH
Conflict: Old Orchard Beach, ME - 95-113 miles 3 TEAMS AT BOTH CONTEST
FARRIN MOVES TO ACCEPT SANCTIONING. 2ND BIGLER. PASSED.
10/27/14 9/11-12/15 Bands & BBQ at the Point Carrollton, KY
Conflict: St. Leon, IN - 81 miles (PAPERWORK NOT RECEIVED YET) 7 TEAMS AT BOTH
COMPTON MOVES TO TABLE UNTIL AFTER 12/1 DEADLINE PASSED. 2ND POLSON. PASSED.
11/3/14 9/18-19/15 KTD Smokin’ Gobbler Cook-Off Worthington, MN
Conflict: Denison, IA - 124-146 miles -- date change 9/12-13/2014 1ST YEAR 2014. 2 TEAMS AT BOTH
FARRIN MOVES TO ACCEPT SANCTIONING. 2ND COMPTON. PASSED.
10/20/14 9/25-26/15 Murphysboro BBQ Cook-Off Murphysboro, IL
Conflict: Owensboro, KY - 134 miles -- date change 9/19-20/2014
2012 BOTH CONTEST THE SAME WEEKEND.
FARRIN MOVES TO ACCEPT SANCTIONING. 2ND WEAVER. PASSED.
New Contests 2015
11/3/14 6/5-6/15 Hott Butts BBQ Contest Boonville, MO
Conflict: Lee's Summit, MO - 100 miles, Mc Louth, KS - 143 miles – can’t change dates
COLLIER MOVES TO ACCEPT SANCTIONING. 2ND CAPSTACK. PASSED
11/3/14 6/26-27/15 Newport Beach Barbecue Contest Newport Beach, CA
Conflict: Victorville, CA - 91 miles
KARRIN SAID THAT VICTORVILLE IS CHANGING ITS DATE SO APPROVAL NOT NECESSARY.
Sanctioning Committee Report
Randy Bigler: I would like to make a motion to accept the Backyard Organizer's Guide and Rules submitted last month and to begin sanctioning stand alone backyard contests starting January 2015. 2ND CAPSTACK. PASSED, 1 NAY, 1 ABSTAIN.
I would also like to discuss the December 1st sanctioning deadline we have in place. Since most of the contests are now sanctioned from the office, is this deadline still needed? If a motion is needed I would like make a motion to change this deadline, if the discussion goes in that direction. 100+ CONTESTS WAIT UNTIL 12/1 TO SUBMIT, MOST 6 MONTHS PRIOR TO CONTEST DATE. GOOD FOR MMA PLANNING PURPOSES. KEEP 12/1 DATE.
I would like to discuss the the options we have concerning keeping the contest score cards for one month instead of 3 months. Seems we are running out of space to keep the cards. If a motion is needed, I will make a motion relevant to the outcome of such discussion. SUGGESTION THAT 2 MONTHS BE KEPT INSTEAD OF 3. REP REPORT AFTER CONTEST TO DETAIL ANY JUDGING ISSUES. EVALUATE 2 MONTHS NEXT YEAR. REP COMMITTEE TO EDUCATE REPS TO USE CRITIQUE FORM. BIGLER SO MOVED. 2ND COMPTON. PASSED.
I would like to discuss points for the Laughlin, NV USA Championship. If need I would like to make a motion on the discussion held. 3 PERFECT PERFECT SCORES IN BRISKET, MAY BE TIE BREAKER ISSUES IN KCBSCORE. TEAMS POOLED PRIZE MONEY AND SPLIT 3 WAYS. BIGLER MOVED THAT ALL TEAMS WITH PERFECT PERFECT SCORES GET 1ST PLACE POINTS FOR TEAM OF YEAR AND APPLY TO ANY OTHER INSTANCES OF PERFECT PERFECT TIES. 2ND PETERS. RESEARCH OTHER INSTANCES OF PERFECT PERFECT TIES. ARE THERE ISSUES WITH SCORING SOFTWARE? HARWELL, WHY DON’T WE TABLE TO EXAMINE ISSUE WITH KCBScore AND DECIDE IN DECEMBER? NO MOTION TO TABLE (HARWELL LECTURE ON ROBERTS RULES OF ORDER.) MOTION ON THE FLOOR GETS VOTE. PASSES ONE NAY, ONE ABSTAIN.
CBJ Committee Report:
Don Harwell: Tuesday November 4th the CBJ Committee held its monthly meeting. PETERS ATTENDED MEETING.
No Motions from the CBJ Committee this month
Discussion was held on many topics with the following being the highlights:
· From the CBJ student critics received, many are telling us there is some redundancy in the class Power Point which can be eliminated. We will be reviewing this to improve the Power Point.
· Have a quiz as part of the CBJ class was highly discussed. It was found that many years ago this was, in fact, part of CBJ classes. Many on the CBJ Committee like the idea and would like to see this worked into the class. Discussion was held on the new CBJ Manual needs to have points to be used as a quiz in the class.
· Many on the CBJ committee believe a review is needed, and some believe required for CBJ Judge’s each year. The optional CBJ review will be made available for the committee to review.
· Committee would like updates on the new judges’ contest signup program and Judge’s score sheet.
The next CBJ committee meeting is scheduled for November the 25th, 2014.
USED TO BE THAT EACH CBJ STUDENT TOOK A TEST PRIOR TO CERTIFICATION.
APPROVE REPORT. 2ND BIGLER. PASSED.
Kim Collier: Approval of rep in training – discussion in closed session.
KCBS Score Committee/Technology Committee
Kim Collier: BBQ score has agreed and signed contract for second level Team info. FORWARD MOVEMENT ON PROJECT.
APPROVE REPORT. 2ND BIGLER. PASSED.
Mike Peters: Still finalizing banquet meetings and planning on conference calls now through banquet in January. Will report on the upcoming meeting which will be held 11/12. SCHEDULE SET FOR FRIDAY AND SATURDAY. LOOKING AT TRADE SHOW FOR 2016 IN KANSAS CITY. HARWELL: MAKE IT FREE FOR PUBLIC TO ATTEND. 2017 LOOK AT ATLANTA/BUCKHEAD AREA FOR EVENT.
APPROVE REPORT. 2ND CAPSTACK. PASSED.
Richard Preston: Below are the numbers for October, 2014
Number of Total Members= 19,428
Number of New Members= 420
Number of Renewed Members=1021
Number of Non-renewals=486
Number of members who signed up via the website= 125 (16 were families)
Number of New Members from Judging classes= 250
Number of Lifetime Members = 614
Number of International Members = 663
Number of Countries represented by KCBS Members = 27 – New Member in Liechtenstein
The Membership Committee move that a member 65 years old or older, in good standing, that has paid their dues five (5) consecutive years, KCBS will add those 5 years together and subtract that amount from a Single or Family Lifetime Membership. The member will pay the difference for a Single or Family Lifetime Membership.
A KCBS member wishing to take advantage of the Lifetime Membership payment will agree to:
1. Be and maintain a membership in good standing according to KCBS rules and regulations.
2. Receive their Bullsheet by electronic mailing. No paper Bullsheet will be mailed.
The scheduled payment for this type of Lifetime Membership will be:
Single Lifetime Membership Family Lifetime Membership
Lifetime Membership = $400.00 Lifetime Membership = $500.00
Five years at $35.00 = $ 175.00 Five years at $50.00 = $250.00
Balance Due = $225.00 Balance Due = $250.00
NOT RETROACTIVE. 2ND CAPSTACK AND POLSON. PASSED. ONE NAY.
The Membership Committee requests permission from the Board to conduct a survey of cook teams to gauge their interest in a Certified BBQ Pitmaster Program. If the Board approves the survey, the committee will develop the questions at the next scheduled meeting.
2ND COMPTON. BIGLER EBLAST? FARRIN SURVEY MONKEY? PASSED.
Dennis Polson: 2015 Nomination
The nominations were opened on October 1st and closed on October 31st at 12:00 AM.
There are 10 nominees. The candidates were contacted by phone on November 1st and personally asked if they accept the nomination. All candidates accepted.
1. Mike Hays – Tulsa, OK
2. Richard Preston – Lawrenceburg, TN
3. Dave Compton – Des Moines, IA
4. Mike Richter – Jessup, MD
5. David Qualls – Tecumseh, OK
6. Kevin Keeling – Parker, CO
7. Jeff Sharp – Plymoth, IN
8. Sandy Fulton – Snowhill, MD
9. Ralph Williams – Fort Smith, AR
10. Cary Bond – Stockbridge, GA
All candidates are in good standing, as paid members of KCBS as of November 3rd, according to office records.
I move to accept these candidates and this report. 2ND BIGLER. PASSED.
Candy Weaver: There was no committee meeting in October. The committee did get an article on Kids Que in the November Bullsheet.
Since August 2014, the Bullsheet has been offered on line through the interactive service, BlueToad.
I move that this service be authorized as a monthly expense (no greater than $250 per month) to the Bullsheet on an ongoing basis. No contract is proposed or inferred. Tracking number show that there is increasing number of interactions with the BlueToad issue of the Bullsheet. 2ND POLSTON. PASSED.
Currently, the interactive Bullsheet is not password protected and only announced as to availability on KCBS News at kcbs.us and the BBQ Brethren. I move that starting in 2015, the Bullsheet continue current notification, but that a member password system and e-mail notification of availability be implemented as available at no extra charge through BlueToad. Non-interactive issues of the Bullsheet will continue to be available on the KCBS web site under member login items 2ND BIGLER. PASSED.
I move that non-contest advertising rates in the Bullsheet be raised by 25%. There has been no increase in advertising rates since 2003. Current advertising rates are attached. Rates will not change for contest advertisers. 2ND COLLIER. PASSED. DISCUSSION REGARDING ADVERTISER VALUE ON INTERACTIVE BULLSHEET.
Next meeting of the Education/Communications Committee is November 18th.
Strategic Planning Committee
Bill Capstack: Our committee met twice since our last board meeting in October
Our current objectives include:
• KCBS Foundation 501(c)(3)
• Executive Director Succession Planning
• Expanding the Diversity of KCBS Events
• Permanent Home for KCBS
• Document the History of KCBS
KCBS Foundation 501(c)(3) Status:
• Awaiting IRS determination
Executive Director Succession Planning:
• Nothing new to report at this time
Expanding the Diversity of KCBS Events:
• There was a lot of discussion about expanding our brand to ancillary contests. Carolyn Wells mentioned that we could certainly incorporate additional information regarding ancillary contests in the Organizer’s Guide to encourage organizers to add additional sanctioned ancillary contests at their events. We could also bring up this opportunity at the Organizer’s Roundtable to generate interest. We will want to obtain guidelines from the experts who have experience in the various kinds of events we are considering. We will also want to establish standards for each of these events. Paul Kirk has offered to spearhead the development of the standards for each of the categories. The categories decided upon are Steak, Sausage, Dessert, Oysters and VegetaBLES. The process would be to limit to five categories to start; BOD approval of the categories; create the standards; update the Organizer’s Guide; implement in 2015.
• Motion: I make a motion for the board to give us the go-ahead to develop the standards for steak, sausage, dessert and vegetaBLES ancillary categories. 2ND PRESTON. OYSTER STANDARDS ARE DONE. HARWELL: STANDARDS NECESSARY, SOUNDS RESTRICTIVE OF CREATIVITY. PASSED.
Permanent Home for KCBS:
• We are speculating about various options with little significant discussion because it’s not one of our top priorities at this time
Document the History of KCBS:
• We expect a proposal from our historian (Angela Rabin) within the next two weeks outlining costs, timeline, expectations from both sides, and what the final product should look like.
APPROVE REPORT. 2ND PETERS. PASSED.
Philanthropy Committee Report
Dave Compton: I move that the Board accepts the use of the new electronic Philanthropy page and that it be incorporated into the KCBS website as soon as possible.
Once that is in place we can put all of our philanthropic programs in one place that is easily accessible by our members. 2ND FARRIN. PASSED.
For the Board: I'd like to have our committee's web designer allowed to be in on the conference call to answer any questions that you might have.
I ask that the Board accepts this report. 2ND FARRIN. PASSED.
Regional Representation Committee
Randy Bigler: The RRC met on Tuesday November 4th. We discussed the vote of the membership on this issue of going forward with Regional Representation and the counts are as follows:
> 19,680 members
> 15,742 e-blasts were delivered to inboxes
> 10,128 opened the e-blast
> 2,227 clicked the link to vote
> 1,501 actually voted (9.5% of total e-blasts delivered to inboxes; 7.6% of total KCBS membership)
> (670 voted for Option "A" (Leave it like it is); 831 voted for Option "B" (Change the by-laws to reflect mandated regional representation on the board)
> 3,938 (20% of total membership) did not received the e-blast (1,386 do not have a recorded email address; The other 2,552 did not receive the e-blast for other various reasons, i.e. e-mail address wrong. security settings, etc.
The committee members voted to use the proposal of Candy Weaver and the language addition to the Bylaws to accommodate the regional representation plan. After the vote of approval the committee asked Executive Director Wells to take this to the KCBS attorneys to verify our proposal. I then asked Candy Weaver to make a motion to KCBS BOD after this cleared the attorneys for our vote to change the bylaws. Candy Weaver sent the BOD the motion November 7th. Don Harwell sent an email out to the BOD Moday (11/10) with his revisions of Bylaw changes on Regional Representation. This was done after the Regional Representation Committee voted to use Candy Weaver's proposal. Don's proposal has not been reviewed and cleared by the attorneys.
BIGLER: I feel that since we have already taken the time to have the attorneys look over the first proposal I must make a motion to have the BOD take their own vote on which proposal we want to use Candy's or Don's? MODIFIED TO VOTE FOR WEAVER, HARWELL AND NO CHANGE TO BYLAWS. ROLL CALL VOTE. WEAVER PLAN: COLLIER, WEAVER, CAPSTACK, POLSON, BIGLER, PRESTON, COMPTON & PETERS. HARWELL PLAN, HARWELL. NO CHANGE TO BYLAWS, FARRIN.
Candy Weaver: Below is revised Bylaws Section 4.04 with language added to accommodate a regional representation plan. This plan cleared the regional representation committee and the language as attached has been proposed by KCBS' attorneys.
This proposed Bylaws change needs to be published in the December Bullsheet to meet notice requirements mandated by the Bylaws.
Proposed new Bylaws section 4.04: Additions in bold.
Section 4.04 Election and Term of Office:
The Directors of the Corporation shall be elected by the Members annually. Elections shall take place (a) by written or electronic ballot delivered to each Member electronically or by U.S. Mail, or (b) at the annual meeting of the Members, as may be determined by the Board. Each Director shall serve for three-year terms. In order to provide for staggered terms of office, the Directors shall be divided into three classes of not less than three (3) and no more than five (5) Members. The terms of each group of Directors will expire at staggered times so that in each year the term of office of one group of Directors shall expire each year. At all annual elections thereafter, the Directors shall be elected by the Members in good standing for a term of three (3) years to succeed the Directors whose term then expires, providing that the Directors be limited to two consecutive three-year terms, after which one year must lapse before a Member is eligible for another term(s).
A candidate shall be nominated to the Nominating Committee in writing from any Member. Except as set forth below regarding “regional seats,” the candidates on the ballot prepared by the Nominating Committee receiving the highest number of votes shall be declared Directors. Election of one class of Directors by the Members shall take place annually. Terms of newly elected Directors of the Corporation begin the first regular meeting of the Board following the announcement of the election results. In the event of a tie vote causing the group of candidates to be elected to be unknown, the tie will be resolved by a vote of the newly seated Board at the first meeting after the election. Any Director elected by a vote of the Board following a tie vote, shall be considered elected by the Members for the purposes of Removal described in Section 4.08. The election may be conducted by paper or electronic ballot.
Each year, the Nominating Committee will examine the geographic diversity of the Board, taking into account the vacancies created by directors who will be unable to run for re-election due to the two-term limitation. The Nominating Committee, with the approval of the Board, will assess if there are one or more regions of the United States that will not be represented by the continuing directors. If so, the Nominating Committee may, in its discretion and with approval of the Board, designate a board seat that will be vacated as a “regional seat.” The Nominating Committee may designate no more than two regional seats for each annual election of directors. If at least three candidates residing in a designated region are nominated and run for election as a Director (the “regional candidates”), then the regional candidate with the highest number of votes will be elected to the regional seat for his or her region to serve as a Director. If there are less than three regional candidates nominated and running for a regional seat, then the board seat will be designated an at-large board seat. The at-large board seats, which are the board seats other than the regional seats, will be filled by the remaining candidates, including any regional candidates who were not elected to a regional seat, who receive the highest number of votes. If there are no regional seats to be filled at an annual election, then the Directors will be elected as set forth in the paragraph above.
All Directors, whether elected for a regional seat or an at-large board seat, have the same voting rights and owe the same fiduciary duties to the Corporation as Directors. All Directors serve the Corporation and its Members as a whole and do not represent only a portion of the Members or a region of the Members.
Don Harwell proposal: Changes in Bold.
Section 4.02 Number:
The number of Directors of the Corporation (“Directors”) shall be established at twelve (12). The number of Directors may be changed at any time by a resolution adopted by a two thirds majority of the Board. The number of Directors of Corporation shall be no less than nine (9) and no more than fifteen (15). The Directors of the Corporation shall consist of At-Large and Regional Directors. The number of At-Large and Regional Directors will be established to be six (6) At-Large and six (6) Regional Directors. If and when the numbers of Directors changes by an adopted resolution the number of At-Large and Regional Directors will be equal. If the number of Directors is established to be an odd number, the number of At-Large Directors will be set to one (1) more than the number of Regional Directors.
Section 4.03 Requirements:
A Director must be a Member of the Corporation in good standing and have been a Member of the Corporation for a period no less than twelve (12) months. A Member of the Corporation is not eligible to seek election for Director of the Corporation if the member shares a physical address with any currently Director of the Corporation.
Section 4.04 Election and Term of Office: The Directors of the Corporation shall be elected by the Members annually.
Regions will be established by the Directors of the Corporation. The Directors of the Corporation may review and change the makeup and size of Regions as needed to achieve a balance among the number of members, community of interest, and geographical relationships. In any change of Regions, the Directors of the Corporation shall determine the appropriate method of transition. Any resolution to change Regions must be provided to all Directors of the Corporation at least one month prior to a vote and must be adopted by a two thirds majority of the Board. Any changes to Regions will not take place until the month after a yearly election of the Directors of the Corporation.
Elections shall take place (a) by written or electronic ballot delivered to each Member electronically or by U.S. Mail, or (b) at the annual meeting of the Members, as may be determined by the Board. Each Director shall serve for three-year terms. In order to provide for staggered terms of office, the Directors shall be divided into three classes of not less than three (3) and no more than five (5) Members. The terms of each group of Directors will expire at staggered times so that in each year the term of office of one group of Directors shall expire each year. At all annual elections thereafter, the Directors shall be elected by the Members in good standing for a term of three (3) years to succeed the Directors whose term then expires, providing that the Directors be limited to two consecutive three-year terms, after which one year must lapse before a Member is eligible for another term(s). As a phase in approach to implement Region Directors, only open At-Large positions where the current Director’s term has reached its limit or the Director declares his position as Regional may be considered as a regional position.
A candidate shall be nominated to the Nominating Committee in writing from any Member.
Candidates shall declare when nominated whether they are running for an At-Large or Regional expiring term. Members may vote for any At-Large candidates and any Regional candidates from their Region which is listed with their address given to the Corporation. When no candidate has declared to run in a Region with an expiring term, the vacancy shall be filled by the candidate receiving the next highest At-Large vote count at the general election after the At-Large seats have been filled. In the event of multiple Regional vacancies, then the candidate receiving the next highest At-Large vote and so on will be used to fill the vacancies. The filled vacancy will remain an AT-Large seat until the current term expires at which time the vacancy will return to a Regional opening.
The candidates on the ballot prepared by the Nominating Committee receiving the highest number of votes for At-Large and each Region shall be declared Directors. Election of one class of Directors by the Members shall take place annually. Each class of Directors of the Corporation, both At-Large and Regional Directors shall have the same rights and privileges. Terms of newly elected Directors of the Corporation begin the first regular meeting of the Board following the announcement of the election results. In the event of a tie vote causing the group of candidates to be elected to be unknown, the tie will be resolved by a vote of the newly seated Board at the first meeting after the election. Any Director elected by a vote of the Board following a tie vote, shall be considered elected by the Members for the purposes of Removal described in Section 4.08. The election may be conducted by paper or electronic ballot.
Candy Weaver: I move that at the start of rule 8) the following sentence be added: “Barbeque for the purposes of the KCBS Rules is cooking the four KCBS Meat Categories (10) below) on a device defined in (6) above.” 2ND COMPTON. PASSED. BIGLER: EFFECT ON BACKYARD, APPLICABLE JUST TO CATEGORIES COOKED.
I move that under 6), I think "upon deployment of KCBScore will be:" should be replaced with "are:". Since scoring has changed already. 2ND POLSON. PASSED.
I move that this language be added in 17) to take care of injection contamination. FAILED, NO 2ND.
i. If marinades are injected into raw meat, injectors used for raw meats shall not be used to inject cooked meats.
I move that THE SHOWMANSHIP rule be removed. 2ND FARRIN. PASSED
19) Showmanship and cooking are separate entities and will be judged as such. Specific information will be provided a contest organizer if there is to be a showmanship award.
I move that the attached 2015 KCBS Rules incorporating changes proposed and accepted in prior board meetings be approved. If any of the above motions are approved, those changes will be added. NO MOTION NECESSARY.
HARWELL: MOTION TO SUSPEND 72 HOUR RULE TO MAKE PROPOSED RULE CHANGE. 2ND POLSON. PASSED.
HARWELL: RULE 11 REGARDING JUDGING 4 CATEGORIES IN ORDER. SOME CONTESTS DO NOT DO THIS, IT’S A RULE INFRACTION. FARRIN MOTION TO ADD LANGUAGE: Any modification of turn in times or the order the categories will be judged must be approved by the KCBS office. The modified times or change in category order must be published in the cooks packet well in advance of the contest and be confirmed at the cooks meeting. REPLACING: Times may vary at any contest. Turn-in times will be confirmed at the Cooks Meeting. 2ND HARWELL. PASSED.
Mike Peters: Tabled from October 8th: I move that KCBS develop and implement a CBJ online test to be used with new CBJ's and annually for current CBJ's with a start date of 1/1/2015.
We constantly talk about continuing education and I believe that the CBJ committee might have this in the works. Teams struggle with judging standards and are held accountable to providing meats that are cooked to Appearance and Tenderness standards based upon what they are taught in CBJ classes. CBJ's are not currently held accountable to judge based upon the current standards. A simple online test would give credibility that ALL CBJ's are at least informed of current standards.
Mike Peters: Motion - I would like to withdraw my tabled motion and make the following one.
I move that KCBS adopts CBJ testing for both new and current CBJ's using the 50 question "review" that has been developed by the CBJ committee no later than 1/1/15. New CBJ's should be tested during/after their initial CBJ class. The CBJ slides should be referenced with the corresponding questions in addition to the information being addressed to refer to these questions to insure that attention is being paid to the instructor and the information being taught. The completed test should be mailed to the KCBS office with the other documentation prior to mailing out CBJ certification. Current CBJ's should be required to take the same test prior to their first judging of the year and should receive a continuing education pin when the completed test is sent into the office with the contest paperwork. CBJ's that do not complete the testing should have their CBJ status suspended. This paper test should also be formatted to an online testing.
Explanation - In sitting in on the CBJ committee meeting, in the early days, KCBS required a 30 question test prior to an individual being confirmed as a CBJ. There was no recollection as to why the test was eliminated but with the variance in judging it is important to help bring the standards back to the forefront and try to get people back on the same page of the current judging rules and standards. A paper form is the easiest to implement and track. It would be best to also offer this test online and make it update current CBJ status. This would be something for the technology committee.
DISCUSSION REGARDING IMPLEMENTATION DATE AND STAFFING ISSUES. HARWELL SAYS OPTIONAL ONLINE TEST WILL BE DONE NEXT MONTH. SIMMONS REFER ROLL OUT TO CBJ COMMITTEE. LIKES AN OPTIONAL TEST FOR 1ST YEAR. DO AN OPTIONAL ONLINE TEST FOR A YEAR BEGINNING 1/1/5 WITH SHOW TO MEMBERS AT ANNUAL MEETING IN DENVER. PETERS WILL TABLE MOTION PENDING RESULTS FROM CBJ COMMITTEE. 2ND PRESTON. PASSED.
PETERS MOVED TO TABLE CURRENT MOTION. 2ND PRESTON. PASSED.
Candy Weaver: What is the status of the contests that haven't paid their winners? BIGLER: NO CHANGE IN STATUS.
FARRIN MOVE TO GO INTO CLOSED SESSION. 2ND BIGLER.*** PASSED.
Closed Session: PUBLIC AGENDA:
BIGLER: DISCIPLINARY ACTION AGAINST A TEAM.
COLLIER: PROPOSED REPS IN TRAINING.
WELLS: VOTENET CONTRACT.
SIMMONS: MMA CONTRACT.
SIMMONS: EXECUTIVE DIRECTOR CONTRACT.
RESUME OPEN SESSION:
Dennis Polson: Move to approve VoteNet contract WITH EXTENSIVE ARRANGEMENT. 2ND COLLIER. PASSED.
Kim Collier: MOVE TO APPROVE Donna and Ed Young for Rep in training - from Sunrise Beach MO 2ND BIGLER. PASSED.
HARWELL: MOVE TO APPROVE EXECUTIVE DIRECTOR’S EMPLOYMENT AGREEMENT WITH PARTICULARS DISCUSSED IN CLOSED SESSION. 2ND LOHMAN. PASSED.
BIGLER: MOTION TO ADJOURN. 2ND COLLIER. PASSED.