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KANSAS CITY BARBEQUE SOCIETY    
FACT: There's been an 18% increase in contest participation by members in the past year    
FACT: 64% of KCBS members own three or more grills/smokers    
FACT: 70% of our members grill-out/cook BBQ more than 25 times per year    
FACT: 56% of Americans report having a smartphone, 77% of KCBS members do    
FACT: 70% of KCBS members use Facebook    
FACT: 55% of members choose charcoal when cooking for leisure    
FACT: 23% of KCBS members work in the food service industry as a restauranteur or caterer    
FACT: Learning from friends, family and at competitions is the best way to improve cooking skills    
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January 16th Board Meeting Quick Notes

January 21, 2015

Kansas City Barbeque Society

Board of Directors’ Meeting Quick Notes

January 16, 2015

Roll Call: 

Mark Simmons, Wayne Lohman (OUT – IN ITALY AS CONTEST REP), Kim Collier, Candy Weaver, Randy Bigler (ATTENDED BY PHONE), Bill Capstack, Dave Compton, Steve Farrin, Don Harwell, Mike Peters, Richard Preston , Dennis Polson, Carolyn Wells, Karrin Murphy

MMA – Megan LeBlanc/Mike McCloud

Member call in to speak:  NONE

Member call in to listen:   5 MEMBER ON CALL, NAMES UNKNOWN.  ATTENDANCE AT MEETING 62

Board pledge:

                Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

                I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.

Minutes of November Meeting

Candy Weaver:  I move to accept minutes of December 10th meeting.  2ND FARRIN.  PASSED

Financial Statements

Kim Collier:   Please accept the following statements for the month of December.  2ND PRESTON.  PASSED

President’s Report

Mark Simmons:  DEFERRED UNTIL BANQUET

Sanctioning Report

Karrin Murphy:  Automatic Approval

REC’D                    DATES                   NAME                                                                                                    CITY, STATE

Existing Contests 2015 – In house Approval

11/21/2014           3/27-28/2015        Throwdown 2015                                                                 Atmore                   AL

1/5/2014                3/25-28/2015        Smokin Blues & BBQ                                                                          Hammond            LA

12/11/2014           4/10-11/2015        2nd Annual Pickn' N' Pullin BBQ Competition                               Lanexa                  VA

1/5/2015                4/17-18/2015        19th Annual Firehouse BBQ Cook-Off                                            Kings Mountain    NC

12/15/2014           4/24-25/2015        Central Iowa Expo BBQ                                                                     Boone                    IA

12/15/2014           4/25-26/2015        Central Iowa Expo BBQ                                                                     Boone                    IA

12/11/2014           5/1-2/2015            Show Low BBQ Throwdown                                                             Show Low             AZ

12/8/2014              5/8-9/2015            West Coast BBQ Classic                                                                    Long Beach          CA

12/8/2014              5/15-16/2015        Bakersfield's Biggest, Baddest BBQ Championship                    Bakersfield           CA

12/30/2014           5/29-30/2015        The Rotary Club of Bearden - Que Fest                                          Knoxville               TN

12/8/2014              6/5-6/2015            Que for the Troops                                                                              Levittown               PA

12/9/2014              6/5-6/2015            SMOKIN' on the Summit                                                                    Lee's Summit       MO

12/22/2014           6/5-6/2015            4th Annual VC Music Fest & BBQ                                                    Valley Center       CA

1/9/2015                6/5-6/2015            Hog Happenin' BBQ & Bike Fest                                                      Lincolnton             NC

12/10/2014           6/12-13/2015        California Honey Harvest Festival and BBQ Championship      Fillmore                 CA

12/15/2014           6/19-20/2015        Rock'N Freedom                                                                                  Seymour               MO

12/15/2014           6/19-20/2015        Crossborder Blues, Brews & Que                                                    Wilson                    NY

12/22/2014           6/26-27/2015        Grillin' in Grafton                                                                                  Grafton                  WI

12/12/2014           6/27-28/2015        Mr. BBQ Barbeque Challenge                                                          Davenport             IA

12/17/2014           6/26-27/2015        Great Lenexa BBQ Battle - Kansas State Championship           Lenexa                  KS

12/16/2014           7/17-18/2015        Wine, Brew & Bar-B-Que Too!                                                          New Palestine      IN

12/29/2014           7/17-19/2015        Wakefield Rotary Club Campus cook-Off                                      Wakefield              RI

12/8/2014              7/24-25/2015        BBQ-Fest Cooking Contest                                                               Dyersburg             TN

12/8/2014              7/31-8/1/2015       SLV Beat the Heat - Barbeque, Brews and Chili                           Alamosa                CO

12/8/2014              7/31-8/1/2015       Great Northern BBQ                                                                            Brainerd                MN

12/8/2014              7/10-11/2015        9th Ohio Veterans BBQ Cookoff                                                      Kettering                OH

12/14/2014           7/24-25/2015        The Harpoon Championships of New England BBQ                  Windsor                 VT

1/7/2015                7/24-25/2015        Up in Smoke BBQ Bash                                                                     Mason City            IA

1/8/2015                7/31-8/1/2015       Dillard Bluegrass & Barbeque Festival                                           Dillard                    GA

12/8/2014              8/7-8/2015            MedCity BBQ & Musicfest                                                                  Rochester              MN

12/16/2014           8/7-9/2015            Jimmy's Roadhouse Backyard BBQ Battle                                    Newaygo               MI

12/16/2014           8/7-8/2015            Missouri's North Star BBQ Championship                                     Kirksville                MO

1/6/2015                8/11-12/2015        Montana State BBQ Championship @ Montana Fair                  Billings                   MT

12/8/2014              8/14-15/2015        Pepsi WY State Championship BBQ & Bluegrass Festival         Worland                 WY

12/15/2014           8/21-22/2015        Flint Hills Beef Fest BBQ Contest                                                     Emporia                KS

12/16/2014           8/20-21/2015        Madison Ribberfest BBQ & Blues Festival                                     Madison IN

12/22/2014           8/21-22/2015        VA BBQ Championships                                                                   Hampton               VA

12/16/2014           8/28-29/2014        East Central State BBQ Cook Off Paola Roots Festival               Paola                     KS

12/9/2014              9/5-6/2015            BBQ on the Bow                                                                  Calgary, Alberta Canada  

12/8/2014              9/11-12/2015        Taste of Autumn BBQ Championships                                           Spearfish              SD

12/8/2014              9/18-19/2015        Jesse James Barbeque Cook Out                                                   Kearney                 MO

12/15/2014           9/18-20/2015        Oinktoberfest                                                                                        Clarence               NY

12/12/2014           9/25-26/2015        Grillin & Chillin BBQ Cookoff                                                            Owensboro           KY

12/8/2014              10-2/3/2015          City of Earlington October Fest                                                         Earlington             KY

12/8/2014              10/9-10/2015        The River Grill before The Big Hill                                                   Cincinnati              OH

11/25/2014           10/9-10/2015        Rock'n Ribville                                                                                      Lawrenceville       GA

1/5/2015                10/9-10/2015        Waxhaw Chill'n & Grill'n                                                                     Waxhaw NC

12/16/2014           10/10-11/2015     3rd Annual BBQ Society Cookoff                                     Hoofddorp, the Netherlands

 

New Contests  – In house Approval

 

12/30/2014           3/6-7/2015            "Come to Compete, Come to Learn" NBBQA Championship   Nashville               TN

11/21/2014           3/21-22/2015        Barn Burner BBQ Yarrow,                                                  British Columbia Canada 

12/18/2014           4/3-4/2015            The Ironman                                                                                         Shady Grove        PA

12/17/2014           5/15-16/2015        1st Annual Flags are Flying BBQ Festival                                      Winder                   GA

12/22/2014           5/29-30/2015        Kelley Wilson Memorial BBQ Competition                                    Kansas City          MO

12/22/2014           5/30-31/2015        Rock'N Western Rendezvous                                                            Loveland               CO

1/8/2015                6/19-20/2015        Milk Cow Music and BBQ Festival                                                   Fair Oaks               IN

12/12/2014           06/27-28/2015     Green Mountain BBQ Championship                                             Waterbury             VT

1/7/2015                7/24-25/2015        Hot Pursuit BBQ Cookoff                                                                   Shawnee               OK

12/8/2014              8/21-22/2015        Bass & BBQ Day 1                                                                              Hot Springs           AR

12/8/2014              8/22-23/2015        Bass & BBQ Day 2                                                                              Hot Springs           AR          

 

Board Approval

New Contests

 

12/30/2014            4/17-18/2015       Autumn Blaze Sprung Forward                                                        Garnett                   KS

                  Conflict:  Overland Park, KS is 65 miles away

PRESTON:  MOTION TO ACCEPT CONTEST IN GARNETT.  2ND CAPSTACK.  PASSED

 

12/15/2014            9/5-6/2015           Bear's Smokehouse New England and BBQ Championships   Hartford                 CT

                  Conflict:  Foster, RI is 60 miles away (paperwork not in for 2015)

PRESTON: MOTION TO ACCEPT CONTEST IN HARTFORD.  2ND COMPTON. PASSED.

 

Existing Contests 2015

 

1/9/2015            9/26-27/2015     Red, White & Que                                                          Cresskill            NJ

                Conflict:   New London, CT is 123 miles away (paperwork not in for 2015)

CAPSTACK:  MOTION TO ACCEPT CONTEST IN CRESSKILL.  2ND POLSON.  PASSED.

 

Marketing Report:

MMA Marketing Report

January 2015

Merchandise

●          Total December Sales: $2,350

●          111 - Birthday redemption YTD

●          57 - Cookbooks YTD

 

Web

•           Advertising sold for December: $750

•           785 members have opted in to receive Birthday emails YTD

•           Completed Sam’s Registration and Philanthropy pages

•           Set to complete Team history and tracking judges scores in February

•           International micro-site will be added to the site as the international team sends in content

 

100KCBS Meals Mission

•           44% of the budget has been spent thus far to complete 100,000+ meals 

•           122,469 meals donated so far (100% of completion within 244 days)

•           Discussion on 2015 goal and communication

•           Continual PR/Social Media Updates

 

DISCUSSION REGARDING 250K MEAL CHALLENGE FOR 2015 BEGINNING AT THE END OF THE FIRST 100KMEALS MISSION (DATES MAY 1, 2015 THROUGH APRIL 30, 2016)

 

CAPSTACK MOTION TO ACCEPT 250,000 MEALS TO GO THROUGH PERIOD ABOVE.  PRESTON 2ND.  PASSED.

 

Sam's Tour:

•           678 teams registered within 24 hours; no web or registration difficulties experienced

•           Secondary Registration will start on January 21, if spots are available

•           Judges Registration started on January 12

 

NEXT WEEK 2ND CHANCE TEAM ENTRY TO FILL SAM’S TOUR CONTESTS.  PLAN TO ANNOUNCE PRIZE POOL AT THE BANQUET.

 

Great American Cookout Tour

•           Submitting 2015 schedule for approval

•           Tour sponsors for 2015 secured; Mike to discuss

 

PR

•           Social Media, using KCBS, and GAC Facebook and Twitter pages to promote KCBS-related events/promotion

•           GAC: Twitter Followers (5,134) / FB Likes (24,870)

•           KCBS:  Twitter Followers (7,758) / FB Likes (32,223)

•           Updated news section of KCBS website as necessary, including Sam's Club National Tour updates, and hosted online registration chat for Sam's Club Tour

 

Miscellaneous

 

•           Mike presenting 2014 sponsor revenue checks

•           Mike conducting Boot Camp Marketing session at banquet

 

DISCUSSION OF SEAL OF APPROVAL.

NO SMITHFIELD FOR RIB ToY BUT THERE WILL BE ANOTHER EFFORT SPONSORED BY SMITHFIELD TO BE ANNOUNCED AT BANQUET.

WORLD FOOD CHAMPIONSHIP SEEKING SANCTIONING FOR BARBEQUE PORTION OF CONTEST.

Wayne Lohman: 

The IOTeam Marketing Committee does not have a January Board Meeting Report.  The Lohman's are in Tyrol, Italy for the Winter Extreme South Tyrol (W.E.S.T) BBQ Contest in the Southern Alps.  Two organizers will be attending this contest to discuss potential new contests in Italy and Czech Republic.  Results of our meetings, and other news will be reported in the February Board Meeting Report.

Sanctioning Report:

Randy Bigler:  The Sanctioning Committee is myself, Fred Kilgore, Alan Osmer, Wes Burden, Carol Bigler, Karrin Murphy, Carolyn Wells and Mark Simmons.

In 2014, the committee worked on projects with our biggest accomplishment being the sanctioning of backyard contests BEGINNING JANUARY 1, 2015.

I contacted Organizers to let them know that KCBS was interested in how their contest turned out and offer and help. There were tens of thousands of dollars raised for dozens of different charities at these contest.

We also reviewed and updated organizer materials and forms for 2014.

Continuing projects are:

Sam’s Clubs Interference

Team Density

Other food event/sanctioning fees

 

Thank you. 

CBJ Committee Report:

Don Harwell:  For the year 2014:

93 Certified Barbeque Judging (CBJ) classes were taught in 2014.  

From these classes, 3272 people have received certification from KCBS to be Barbeque Judges. 

Also, within these classes, we had 2519 of these people becoming new KCBS members.

KCBS has also had 28 Certified Table Captain (CTC) Classes with a total of 394 students. 

I would like to thank the CBJ Committee for all that has taken place in 2014.

 

This committee is comprised of all CBJ instructors, Ed Hartman, Dave Compton and Sammye Phelps.  

The members of this committee have had great input in each of our monthly meetings and provided guidance to the Board of Directors.

I again want to thank the KCBS office and Sammye Phelps for all the hard work in 2014 to make my role and monthly reports easier.

 

The following 2014 goals for the CBJ Committee were completed:

ü  Update the Organizers Handbook for people who are interested in hosting a CBJ class

ü  Update PowerPoint for CBJ Class

ü  Update PowerPoint for CTC Class

ü  Update CBJ Manual to match the PowerPoint presentation

ü  More information to Judges  (E-blast for Judges)

ü  Class critiques

ü  CBJ Continuing Education program ( 98% completed)

ü  Requirements to become and maintain CBJ, MCBJ, CTC and a 100+ CBJ are now published on the Web. 

Some other goals have been passed to other committees and are still in the works:

□       Establish a method for signing up for classes online

□       Electronic sign in of Judges going for their Master instead of a sheet signed by Reps.

□       Judges and CTC tracking and feedback sheet 

This is a way to go online and view your judging with others at your table and across contest.

Other accomplishments:

ü  Class Fees along with Cook payments were updated.  Lanyard, CBJ Pins, and Ink Pens are now included in the CBJ class materials to each student.

ü  New class invoices for 2014 were created

ü  New colors were added to the CBJ shirt with more to continue.

ü  Added three new instructors to the pool of instructors.

Respectfully submitted, Don Harwell, CBJ Chairman  MOVE TO ACCEPT REPORT.  2ND CAPSTACK.  PASSED.

Rep Committee

Kim Collier:   Recommendation for 2 new reps in training (closed session).

KCBS Score Committee/Technology Committee

Kim Collier:  The following is a list of project the MMA is currently working on and expect completion date

Generating a contest results file for every 2014 contest for Will Cleaver (COMPLETE)

Sam's Registration 2015 - Continual work in Jan

New philanthropy section of the website - Jan 15 hard deadline

Team contest results history for members - End of Jan/beginning of Feb.

Allow judges to register for contests on kcbs.us - End of Jan/beginning of Feb.

Admin feature to view judges who give abnormally high/low scores - Feb.

Landing page for international - Waiting on all content from the international team

FARRIN MOVE TO ACCEPT REPORT.  2ND PETERS.  PASSED.

Banquet Committee:

Mike Peters:  The Banquet committee met a couple of times and we believe that we fulfilled our 2014 goals and leave the incoming committee ahead of schedule for 2015.

2014 Goals

 1. Finalize the 2015 banquet in Denver - complete.

 2. Submit proposal to the board for 2016 Kansas City location - Intercontinental Hotel in KC.

 3. Confirm location for 2017 banquet - Atlanta

Plan for 2015 committee

Finalize the 2016 banquet in Kansas City. February board planning meeting will be conducted at this site.

Submit proposal to the board for 2017 location. Carolyn will be conducting site visits in Atlanta and the primary location of the Hilton Atlanta Airport.

Determine location for 2018 banquet. Based upon past history, the location should be Kansas City but could vary.

POLSON MOVE TO ACCEPT REPORT.  2ND BIGLER.  PASSED.

Membership Report:                                                                                     

Richard Preston: 

December Membership numbers for December, 2014.

 

Number of Total Members= 19,337

Number of New Members= 340

Number of Renewed Members= 681

Number of Non-renewals= 296

Number of members who signed up via the website= 147 (16 were families)

Number of New Members from Judging classes= 126

Number of Lifetime Members = 634

Number of International Members = 629

Number of Countries represented by KCBS Members = 28 (New Members from Ecuador)

 

A year long membership growth of 1,717 members

GOALS FOR 2014

Increase membership to 20,000 (currently 19,337)

Increase lifetime membership to 600 (currently 634)

Expand membership services

Membership services added

KCBS Member's Restaurant Finder ( Bullsheet article, Feb., 2015)

Judges Signups on Website (Within next two months)

Senior Lifetime Membership Discount

BBQ Pitmaster Program ( On hold till for new membership committee)

I would to thank my Membership Committee for their hard work this past year.  They are:

Dennis Polston, Vice Chair

Ernie Hiers, Recorder

Jennifer & Bill Shiflett

Dave Amend

Ralph Weller

Ardie Lauxman

Ryan McBreen

Mark Simmons, President

Sammye Phelps, Membership Services

Carolyn Wells, Executive Director

 

Respectfully,

 

Richard Preston

Membership Chair

PRESTON MOVE TO ACCEPT REPORT.  2ND COMPTON.  PASSED.

Nominating Committee

Dennis Polson:  Nomination Committee 1-17-15

Members:  Dennis Polson, Chairman, Randy Bigler, Co-Chairman, Carolyn Wells, Mark Simmons

10 candidates offered their time and talents to serve on the KCBS Board.

The elections opened January 5th, 2015 and closed January 15th at 11:59 pm.

The results will be verified with Votenet on Friday the 16th.

The new Board Members will be announced at the bankquet Saturday the 17th.

I move to accept this report.  2ND COMPTON.  PASSED.

Education/Communications Committee

Candy Weaver:  The Education/Communications Committee is Ralph Williams, Betsy Masters, Mike McDearman, Dennis Polson, Richard Preston, Candy Weaver, Mark Simmons and Carolyn Wells.

In 2014, the committee accomplished:

Establish Yahoo group for KCBS event organizers.

Kids' Que Corner in the Bullsheet, listing kids events for two month period covered by that issue of the Bullsheet.  Que Tips written for the bottom of the block.  Wrote a cover article on same for November 2014 Bullsheet.

Interactive on-line Bullsheet made available through BlueToad.

Reviewed all applications for Grants in Aid and made recommendations to the Philanthropy Committee.

For 2015, it is my opinion as chair of this committee that the "education" component is not effective.  CBJ Committee does all CBJ education and other education-type functions are accomplished through other committees.  The 2014 accomplishments are all related to communications, but even there the Rep Committee developed a brochure for teams at contests.

The 2015 Communications Committee goals are:

Password protect the interactive Bullsheet.  Move to direct KCBS to member communication when the Bullsheet is available on line.

Once the e-mail list is completed above, give KCBS ability to directly send eblast updates to membership as desired, without utilizing MMA time and efforts.

Continue Kids' Que Corner.

Work to streamline kcbs.us in functionality and design.

Assist other committees as required

WEAVER MOVE TO ACCEPT REPORT.  2ND COLLIER.  PASSED.

Strategic Planning Committee

Bill Capstack:

Our committee members are Mark Simmons, Carolyn Wells, Paul Kirk, Wayne Lohman, Mike Peters, Bruce Bubacz and Bill Capstack (Chair).  We met twice since the December 2014 board meeting.

KCBS Foundation 501(c)(3) Status:

The national press release announcing the 501(c)(3) status for the KCBS Foundation has been released

Expanding the Diversity of KCBS Events:

            Progress is being made to have a collegiate-level Competitive Series contest at the University of Missouri Kansas City in September

We are exploring additional opportunities to expand our brand in 2015

History of KCBS:

We’re on track to have the History of KCBS completed by December 2016

2014 Strategic Planning Committee Accomplishments:

Updated all committee descriptions to enhance awareness improve communications

Implemented the initiative to document the history of KCBS

Reviewed the role of the Executive Director position to determine requirements for a new contract (completed) and continuity planning for the future (ongoing)

Expanding the diversity of events to include developing the standards for ancillary categories at our events and developing a collegiate-level competition initiative

Completed MMA research in preparation for their new contract

Obtained 501(c)(3) status for the KCBS Foundation

2015 Goals:

Review all prior board decisions for their origin, justification and continued relevance

Permanent home for KCBS

Finalize the job requirements of the Executive Director position

Finalize implementation of the ancillary category initiative

Explore additional ways to expand KCBS participation at events

A big thank you to all of our committee members for making this a stellar year!

POLSON:  We ask the board to accept this report.  2ND BIGLER.  PASSED

Philanthropy Committee Report

Dave Compton:  This month's report is to announce the biggest changes in Philanthropy that KCBS has ever seen.  If everything happens as planned and promised our new electronic Philanthropy page will be up and active on the KCBS website on or before January 15th.

With the click of the button the member will have access to the applications for Grants in Aid and Charitable Grants along with all of the requirements for each.  There will also be everything that they need to know about the Gary Wells and Carolyn Wells Award programs, including who can nominate, who is eligible and the applicable dates.

There will no longer be any paper forms or filings for these programs, everything will be done electronically.  No more late postmarks or lost letters, when you hit the submit button it's filed. 

And now it is possible for members to make tax-deductible donations to the KCBS Foundation and to direct how that gift is used.  You will be able to make a donation via PayPal that goes into a separate bank account that is set up for the Foundation. 

I want to take this opportunity to thank Raye Keyes and Sybilla Hawkins in the office for their dedication and help in getting everything through the last couple of days when everything was rush, rush, rush.  Without their hard work and perseverance none of this would be done on time.  Bill Capstack and Dave Edyburn, you deserve another big "Thanks".

As I'm writing this on Tuesday morning, the e-mails are flying getting this up and running by our January 15th deadline.  I want to thank everyone again for their hard work bringing this dream to life.

I move that the Board accept this report.  2ND POLSON.  PASSED

Old Business

WEAVER Move to approve the MMA Contract as negotiated in prior meeting.  2ND BIGLER.  PASSED.  MIKE PETERS RECUSED.

New Business

Don Harwell:  I motion that a cancellation fee be established to be paid to KCBS representatives for contest that are cancelled as outlined below:

            If a contest is cancelled 30 days or less prior to a contest the Representatives assigned to the contest should receive 80% of the base rep fee for that contest.

            If a contest is cancelled between 30 days to 60 days prior to a contest the Representatives assigned to the contest should receive 50% of the base rep fee for that contest.

           If a contest is cancelled between 60 days to 90 days prior to a contest the Representatives assigned to the contest should receive 30% of the base rep fee for that contest.

MOTION FAILED DUE TO LACK OF SECOND.

Closed Session agenda:

Kim Collier:  Review proposed reps in training.

Don Harwell:  Update on contest and CBJ class.  Propose new CBJ instructors.

Mike McCloud:  Pending Marketing issues.

WEAVER MOTION TO MOVE TO CLOSED SESSION.  2ND BIGLER.  PASSED.

AFTER Closed Session:

Kim Collier:  I would like to make a motion to accept the following personS as Rep in training.

 David Suratt ,MI

 Shawn Keenan, MI

2ND COMPTON.  PASSED

FARRIN MOTION TO ADJOURN.  MULTIPLE 2NDS.  PASSED.

 

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