February Board Meeting AgendaFebruary 13, 2015
Kansas City Barbeque Society
Board of Directors’ Meeting Agenda
February 13, 2015
Mark Simmons, Wayne Lohman, Kim Collier, Candy Weaver, Randy Bigler, Bill Capstack, Dave Compton, Mike Peters, Dennis Polson, Mike Hays, Mike Richter, Sandy Fulton
KCBS Office: Carolyn Wells, Karrin Murphy
MMA – Megan LeBlanc/Mike McCloud
Member call in to speak: Rufus Walker, regarding 100+ pin.
Member call in to listen:
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
Election of Officers:
Carolyn Wells presides over election of president.
Minutes of January Meeting
Candy Weaver: I move to accept minutes of the January 16th meeting. I move to accept the minutes of the special meeting of January 28, which was concluded on February 4, 2015.
Kim Collier: Please accept the following statements for the month of January
Past President’s Report
Karrin Murphy: Automatic Approval
REC’D DATES NAME CITY, STATE
Existing Contests 2015 – In house Approval
1/12/2015 4/10-11/2015 Smoke on the Falls Gadsden, AL
1/27/2015 4/25/2015 13th Annual Southern Hotwings Festival Memphis, TN
2/2/2015 5/22-23/2015 Papa Joe's Banjo-B-Que Evans, GA
1/12/2015 6/5-6/2015 Boats, Bands & BBQ Pueblo, CO
1/19/2015 6/5-6/2015 Smokin-N-Rollin St. Joseph, MO
2/3/2015 6/26-27/2015 Covington Cork & Pork Festival Covington, VA
1/12/2015 7/3-4/2015 Back to Mayberry BBQ Whiting, IA
1/23/2015 7/3-5/2015 Montana BQ Cook-Off Absarokee, MT
2/2/2005 7/4-5/2015 Liberty 4th Fest Barbecue Contest Liberty, MO
12/29/2014 7/10-11/2015 Troy Pig Out Troy, NY
1/20/2015 7/10-12/2015 New Jersey State Barbecue Championship North Wildwood, NJ
1/27/2015 7/24-25/2015 Racing for the BBQ Lee's Summit, MO
1/19/2015 8/14-15/2015 BBQ and Fly In on the River Contest Excelsior Springs, MO
2/6/2015 8/14-15/2015 23rd Annual State BBQ Championship of Nebraska Omaha, NE
2/2/2015 8/15-16/2015 Kansas City Kosher BBQ Festival Overland Park, KS
1/12/2015 8/21-22/2015 Blues Brews & Barbecue Birch Run, MI
2/2/2015 8/28-29/2015 Hawgin' On Lanier Gainesville, GA
2/3/2015 8/28-29/2015 The Best BBQ Chef Competition New London, CT
2/6/2015 9/4-5/2015 Low Country Hog Fest Charleston, SC
1/30/2015 9/5-6/2015 Septemberfest BBQ & Rib-Eye Steak Cookoff Challenge Omaha, NE
1/19/2015 9/11-12/2015 Biggest Buck and Best Rack Alma, AR
1/20/2015 9/11-12/2015 Derby BBQ Festival Derby, KS
1/20/2015 9/11-12/2015 7th Annual Southern York County BBQ Cook-Off Glen Rock, PA
1/26/2015 9/11-12/2015 Tony Stone-Cookeville Cookoff Cookeville, TN
2/2/2015 9/11-12/2015 Leavenworth Hog Wild West BBQ Contest Leavenworth, KS
1/30/2015 9/18-20/2015 Firin' Up the Fox BBQ Contest & Craft Beer Festival St. Charles, IL
1/19/2015 9/25-26/2015 Burg Fest BBQ Contest Warrensburg, MO
1/20/2015 9/25-26/2015 Shawnee Great Grillers State Championship Shawnee, KS
1/19/2015 9/26-27/2015 Red, White & Que Cresskill, NJ
1/12/2015 10/2-3/2015 Go Hog Wild Arkansas BBQ Championship Sheridan, AR
2/6/2015 10/1-3/15 Hog Wild BBQ Festival Corinth, MS
1/12/2015 10/9-10/2015 Cookin' on the Kaw DeSoto, KS
1/12/2015 10/9-10/2015 Central Illinois Bragging Rights Arthur, IL
2/2/2015 10/9-10/2015 Smoke on the Water Topeka, KS
2/2/2015 10/16-17/2015 Shenandoah Valley BBQ Fest Woodstock, VA
1/19/2015 11/20-21/2015 The National BBQ Cup Cumming, GA
New Contests – In house Approval
1/19/2015 3/14-15/2015 2015 BBQ & Brew (BACKYARD ONLY) Fairhope, AL
1/15/2015 4/17-18/2015 Fire at the Foothills BBQ & Chili Cook-Off (BACKYARD ONLY) Chelsea, AL
1/15/2015 4/24-25/2015 Saltwater Bre 'N' Que Chincoteague, VA
1/20/2015 4/30-5/1/2015 Barbecue Bulls Championship 2015 Salzburg, Austria
1/12/2015 5/2-3/2015 "Smokin Q" at Lynnwood Ranch Aldersyde, Alberta Canada
1/12/2015 5/15-16/2015 WBA Pork In The Park Wyandotte, MI
1/30/2015 6/12-13/2015 Rock The Block BBQ Competition Grand Rapids, MI
2/5/2015 6/19-20/2015 Almost Heaven BBQ Bash Buckhannon, WV
1/20/2015 7/24-25/2015 Arvada on Tap - A Craft Beer & BBQ Fest Arvada, CO
1/26/2015 8/28-29/2015 RibStock II: Ribs & Racing Marne, MI
1/20/2015 9/4-5/2015 Smokin in the Golden Valley Clinton, MO
2/2/2015 9/4-5/2015 Homecoming 2015 BBQ Cookoff Vernon, IN
2/2/2015 9/12-13/2015 Bohemian Bluegrass & BBQ Prague, Czech Republic
2/5/2015 9/18-19/2015 Beak Week BBQ Challenge Goldsboro, NC
1/29/2015 10/25/2015 Dallas Kosher BBQ Championship Richardson, TX
1/26/2015 7/24-25/2015 Stokin' the Fire BBQ Festival Birmingham, AL
2/9/15 11/3-10/2015 World Food Championship Kissimmee, FL
Existing Contests 2015
2/3/2015 9/11-12/2015 Decatur Jaycee's 21st Annual Riverfest Decatur , AL
Conflict: Tuscaloosa, AL – 137 miles
2/2/2015 10/2-3/2015 Roast N' Boast Columbus, MS
Conflict: Corinth, MS 120-144 miles
12/1/2014 10/9-10/15 Downtown BBQ Showdown Hattiesburg, MS
Conflict: Ocean Springs, MS 77-98 miles
Randy Bigler: No report.
MMA Marketing Report
● Total January Sales: $2,062
● 117 - Birthday redemption
● 60 - Cookbooks
• Advertising sold for January: $850
• 804 members have opted in to receive Birthday emails
• Completed Team History and Team Rankings for TOY
• Continual work on Judges Registration portal
• International micro-site will be added to the site as the international team sends in content
100KCBS Meals Mission
• 122,469 meals donated so far (4 events left for the 2014 goal)
• Approved for 250,000 meals to start on May 1st, 2015
• Continual PR/Social Media Updates
• Entire tournament now almost full with 739 teams
• Judging slots almost full with 1,197 judges
• Master Judges for National Championship to be registered on August 6
• First event kicks off on 2/21 at a new Sam’s Club in Kissimmee, FL
Great American Cookout Tour
• Logistics and planning for 2015 tour – schedule, assets, sponsor deliverables, etc.
• Social Media, using KCBS, and GAC Facebook and Twitter pages to promote KCBS-related events/promotion
• GAC: Twitter Followers (5,119) / FB Likes (24,827)
• KCBS: Twitter Followers (7,941) / FB Likes (32,642)
• Updated news section on KCBS: Team of the Year announcement and Sam's Club Prize Purse unveiling, Local press release for Team of the Year: Warren County Pork Choppers
• Mike attending the Board Retreat to discuss short and long-term objectives
• Mike speaking at NBBQA about BBQ and Food Sport
• Helped HPBA with a Super Bowl promo; working on stronger tie with them
2014 KCBS International Board of Managers Year End Report
The IOTeam continued to experience tremendous growth this past year with both sanctioned contests, CBJ classes and related bbq events. Most of our International growth centered around our activity in Central Europe but has spread as far North to Sweden and Denmark and South to Spain. The following is a listing of sanctioned contests, locations, number of teams, cooking, CBJ and Table Captain classes, all of which produced a revenue stream for KCBS this past year.
Cattlemen’s Caribbean BBQ
San Juan, Puerto Rico
Nassau Smokin’ Hot BBQ Contest
Beer, Fries and BBQ
Q on the Canal
Tony Stone Low & Slow BBQ Contest
Grill Billies BBQ
Italian BBQ Championship
Smoke in the North
BBQ on the Bow
BBQ on the Bypass
EUregio BBQ Festival
Ruhrpott BBQ 2014
Turino BBQ Contest
Otto Gourmet Classes
Polish National Championship
A total of 422 teams competed in 18 sanctioned KCBS International BBQ Events.
We certified 229 new CBJ”s from 8 different countries in 2014.
We had an average of 21 students per class.
International Revenue for 2014 is broken down as follows:
Sanctioned contests 17 x $350 = $5,950
Competing Teams 422 x 12 = 5,064
CBJ Classes 229 x 70 = 16,030
Table Captain Classes 18 x 30 = 540
Existing Membership 461 x 35 = 16,135
Total Income $43,719
Total expenses for 2014 amounted to $14,200, which gave the International Board of Managers a positive balance of $29,519.
In addition to the sanctioned contests listed, we have ongoing discussions with new contest organizers in the following countries:
France (2) Australia (4)
New Zealand (2) Mexico
Austria (2) Guam
Czech Republic (2) Japan
Netherlands South Africa
Contest cost and sponsorship is the biggest challenge for the majority of International Contest Organizers. Most sanctioned contests in Europe only have trophies or ribbons for the top 5 categories and most organizers would prefer to recognize the top 3 in each category only.
The major hurdle facing the KCBS International for 2015 is the appointment and training of KCBS International Reps. Thus, the International Board of Managers appointed Harry and Linda Havinga in the Netherlands to work with the van Galen’s on the growing number of new contests in Europe. Our Board also plans to appoint 2 additional reps in Italy and 2 reps in Australia by mid-summer. We expect to have 3-5 contests in the Pacific Rim in 2015-16, base on present discussions with organizers.
2014 International Board of Managers Goals:
• License KCBS Chapters in Scandinavia and Netherlands by the end of 2014. Organized and sanctioned 5 new KCBS International Contests.
Result: Our attorney’s set up KCBS International LLC which enables us to administer the KCBS Chapter Affiliation and License Agreement.
To date, Chapter Affiliation has been slow to develop since there has been so much emphasis on sanctioning new contests.
KCBS International Board of Managers sanctioned 9 new International Contests in 2014.
• Increase International Membership to 850 members by conducting a total of 10 cooking, judging and table captain classes.
Result: International Membership at the end of 2014 is 690 active members in 29 countries. We completed 4 cooking classes, 7 CBJ classes and 2 table captain classes.
• Increase KCBS International Revenue to $45,000 with a projected Net Income of $19,500.
Result: Total International Revenue for 2014 was $43,719 which resulted in a Net Income of $29,519 after expenses.
W.E.S.T BBQ Contest
The start of the 2015 International BBQ Circuit did not slow down for the IOTeam since the first contest, W.E.S.T., was scheduled for the weekend of January 18, in Rein in Taufers, Italy. This is a small resort village in South Tyrol, located in northern Italy near the Austrian Border and is one of the highest resorts in the Alps. This area is well known for cross country ski trails, spectacular water falls and numerous glaziers.
The “Winter Extreme South Tyrol” contest kicked off on Friday afternoon with several teams arriving and setting up in blizzard conditions with temperatures reaching -30 degrees below at night. Twenty-four teams, representing 8 countries, checked in by Saturday afternoon and had their cooking site secure by night fall. The judging barn was close by and easy to reach. The snow plows had packed the contest area so that teams wouldn’t be hampered getting to the judging site in extreme temperatures and conditions.
As reps, our biggest challenge was handing out the turn in boxes to teams, one at a time. The ink in our ball point pins would freeze before we could number 3 boxes and the boxes would then break when we tried to pull them apart to verify each box number. To help overcome some of these conditions, the organizers provided a warm area with goulash and a hot beverage available all night for the teams.
Twenty-eight certified judges from 6 countries helped with the event that went off perfectly. The turn in table outside the judging shed, was the real challenge for the volunteers and the ice on the floors for the table captains who transported the entries to the jury. All four meat entries came to the judging table without any problems or complications. The ancillary category was a combination of cheese and potatoes which is indigenous of the area. This was one of the most creative and colorful categories that we have seen at an international contest. We were very pleased with the consistent scores by the jury. The teams commented on how well the contest was organized and the fairness for the teams that participated in these extreme conditions.
The only negative issue was the parking problem created by the public who came to see what a Barbecue Contest was about and how the entries were judged. TV came to the contest by helicopter while the large number of public attendance created traffic jams in the small village of 350 inhabitants.
The IOTeam was very impressed with the organizers of this extreme bbq contest and we want to thank Haymo Gutweniger, Myrko Leitner and Michele Capano for making it a very successful event!!!
Cannot wait to see what these 3 imaginative organizers have planned for next year’s Winter Extreme South Tyrol event.
Melbourne Barbecue Festival
Six days later the IOTeam left for Melbourne officiate and teach at the first KCBS Sanctioned Contest in Australia. Melbourne is known as a “foodie city” which supports the well known Queen Victoria Market that houses over 780 food and goods stalls in several buildings. This market is held 5 days every week and normally has 20,000 visitors on Sunday, the date of the bbq contest.
The IOTeam conducted 2 cooking classes, 1 butcher class and 1 CBJ class. We had 104 participants in the cooking classes, 24 in the butcher class and 44 in the CBJ class. The evening before the classes, the IOTeam and sponsors attended a VIP party hosted by the organizers who sold 300 tickets to the event. They were promoting KCBS and the sponsors to the media. Two TV channels and one radio channel covered the event which hosted 15 teams. Queen Victoria Market only allotted 15 spaces because it was an unknown food event. They felt it would not draw a sizeable crowd.
To everyone’s surprise, Sunday was the day of the event that usually brings a crowd of 20,000 to the market. The organizers were prepared for that number and had placed the teams and judges close to each other so that the crowd wouldn’t be a logistical problem. By 10:00am, we knew we had a problem when the crowd was so heavy that one could not move between the cooking sites, turn-in and the judging tent. Judging started at 2:00 pm and the crowd had to be parted to get the entries to the judging tent. It was absolutely unbelievably that 45,000 people would turn out to witness an American BBQ Contest that advertised “low and slow cooking”. We believe a contributing factor to the large crowd was the event being aired live on Melbourne’s favorite morning channel “Sunrise at 7”. We are sure the directors of Queen Victoria Market are rethinking the amount of space for next year.
In summary, we had discussions with organizers of 2 new contest locations in Australia and 2 contests in New Zealand. Also a sponsor of the Melbourne contest is very interested in having KCBS come to Barcelona, Spain. KCBS received maximum exposure with the two large TV stations, major bbq sponsors and a large crowd of fun food lovers who were exposed to barbeque as the American Cuisine.
The IOTeam hopes that you all will take a moment to visit their facebook page with very interesting photos of the event. Copy and paste link below.
CBJ Committee Report:
Kim Collier: I want to thank the Rep committee, we got several items accomplish this year. Rep re-training in closed session.
KCBS Score Committee/Technology Committee
Kim Collier: I want to thank the Score Committee for all that they did to keep KCBScore updated.
Scott Grinstead. Steve Grinstead, Stephen Smith, Kevin Keeling and Mike Budia
Judges sign up should be ready to test by the end of the month
A new link added for KCBS Reps and Organizer to be added to the KCBS web site will be added soon. This will make it easier for one location to receive all information.
Accuconferance 2015 committee call in numbers set up
Mike Peters: Carolyn and Raye toured two locations in Atlanta and provided the following report.
The greatest strength of the Hilton is its proximity to the downtown area and the complimentary shuttle service. While location is a strength, it is also a drawback due to the fact that the city will be celebrating Martin Luther King Day, an enormous event, taken place in the heart of downtown. One other concern was the lack of energy and lack of attention to detail from the staff whom we encountered. One of the key elements essential to our event's success is the drive and follow-through of the hotel staff.
The second and final venue option we toured was the Atlanta Marriott NW. A little further away from the airport and the downtown area, Atlanta Marriott NW presented the best meeting space options, a luxury-at-home- feel, an amazing chef with flexibility to customize our banquet menu, and a high-energy staff that is ready to serve our members with demonstrated enthusiasm, vigor and vim.
The aforementioned are the greatest strengths of the Atlanta Marriott NW. Further, the hotel is also located very close to Cumberland Shopping Mall as well as a large and impressive array of restaurants. The new Braves' stadium is currently being built nearby and many of the new supporting restaurants and shopping centers will be opening their doors for business throughout 2016.
Here are the links to the Atlanta Marriott NW:
While the Atlanta Marriott does not provide shuttle service to and from the airport, our group can get discounted shuttle service through their partner, Galleria Direct Inc. We were quoted $23.00 per person / one way.
After our most recent experience in Westminster, the committee believes that the event location and staff outweighs proximity to the airport and complimentary shuttles.
I would like to make the motion that KCBS holds their Annual banquet and award ceremony in January 2017 in Atlanta, GA at the Atlanta Marriott NW contingent upon acceptable terms.
Information from Sammye Phelps, KCBS.
Below are the numbers for January, 2015
Number of Total Members= 19,582
Number of New Members= 347
Number of Renewed Members= 1315
Number of Non-renewals= 595
Number of members who signed up via the website= 206 (32 were families)
Number of New Members from Judging classes= 40
Number of Lifetime Members = 647
Number of International Members = 642
Number of Countries represented by KCBS Members = 29
Dennis Polson: The results of the election of 4 Board of Directors was announced on January 17 at the 29th Annual Meeting and Awards Banquet.
The total number of eligible voters: 18613
Number of valid online ballots cast: 3645
19.58% of the membership voted up from 18.01% in 2014.
The new Board Members for a 3 year term are:
The Amendment to the By-Laws for Regional Representation failed by not receiving the required 2/3 vote to change By-Laws.
I move to accept this report.
Modified goals for 2015:
Coordinate direct KCBS to member communication when the Bullsheet is available on line.
Continue Kids' Que Corner.
Work to streamline kcbs.us in functionality and design.
Assist other committees as required.
Interactive, Online Bullsheet.
Bullsheet -- the interactive Bullsheet is only available through delivery or location of a direct link to the particular issue. Currently, the last four issues of the Bullsheet are available for viewing at bluetoad.com.
Bluetoad can help us put together a form e-message to our membership advising them of the current issue and sending an auto-updating link. This link automatically directs to the most current issue of the Bullsheet. A fixed link to a specific issue would still be available in KCBS News on the web site. Costs are $100 one time setup fee, deployment cost of $0.01 per email, billed in $2.50 increments.
I move that KCBS proceed with the development of membership notification email message and deploy messages to members. Usage numbers to be re-evaluated at the June meeting, if not before.
The screen photo shows statistics for “Visits and Views By Issue” from the period of November 1, 2014 through February 9, 2015.
The KCBS office has stated that some members have dropped the digital delivery because they are not personally notified of the issue’s availability. KCBS needs to take this next step.
Bullsheet Design and Production issues.
Currently, the Bullsheet is assembled by a past KCBS employee in her spare time. She is not available during business hours so changes and edits are not always accomplished in a timely fashion.
I propose (and move) that KCBS seek a graphics design firm to take on our newsletter design and production with preference given to any KCBS member’s firm. I further move that an advertisement be placed in the Bullsheet to announce the project open to bid.
Kids’ Que corner has been built for March through April.
The Communications Committee recommends that kcbs.us be examined for revision. Make the “members” section something special, so that a member can tell they are in that part of the web site. Revise the web site to streamline functionality. Eliminate links/locations which are very seldom accessed. Build a members only communications location for Contest Organizers and Contest Reps, which works better than the Yahoo groups currently used. This should be a joint effort of Communications, Marketing and Technology.
Please accept this report.
Strategic Planning Committee
Bill Capstack: Our committee members are Bill Capstack (Chairman), Mark Simmons (ex-officio), Carolyn Wells (ex-officio), Paul Kirk, Wayne Lohman, Mike Peters and Bruce Bubacz.
I am repeating the January 2015 report in an effort to inform the three new board members of the direction that this committee has taken in 2014 and our vision for 2015:
Expanding the Diversity of KCBS Events:
• Progress is being made to have a collegiate-level Competitive Series contest at the University of Missouri Kansas City in September
• We are exploring additional opportunities to expand our brand in 2015
History of KCBS:
• We’re on track to have the History of KCBS completed by December 2016
2014 Strategic Planning Committee Accomplishments:
• Updated all committee descriptions to enhance awareness improve communications
• Implemented the initiative to document the history of KCBS
• Reviewed the role of the Executive Director position to determine requirements for a new contract (completed) and continuity planning for the future (ongoing)
• Expanding the diversity of events to include developing the standards for ancillary categories at our events and developing a collegiate-level competition initiative
• Completed MMA research in preparation for their new contract
• Obtained 501(c)(3) status for the KCBS Foundation
• Review all prior board decisions for their origin, justification and continued relevance
• Permanent home for KCBS
• Finalize the job requirements of the Executive Director position
• Finalize implementation of the ancillary category initiative
• Explore additional ways to expand KCBS participation at events
A big thank you to all of our committee members for making 2014 a stellar year!
We ask the board to accept this report.
Philanthropy Committee Report
Dave Compton: Last month saw the Philanthropy link on our webpage go live. With one click a member can now access the full range of programs that fall under the Philanthropy banner, including:
Gary Wells Award
Carolyn Wells Award
Grants in Aid (scholarships)
Also, in the near future, members will be able to make a donation to the KCBS Foundation, our 501 (c) (3) tax deductible charitable foundation. This will include one-time gifts, regularly scheduled donations and possibly endowments. A PayPal account has already been established for these donations.
Over the past 10 years KCBS has given 115 college students a total of $115,000 in Grants in Aid.
Over the past 10 years, KCBS has given 7 charities a total of $113,238 in Grant money.
Dennis Polson: I move that Robert's Rule of Order be used as the basic guide to fair and orderly procedure in meetings for KCBS.
Candy Weaver: I move that the annual banquet be located at a convention facility in Kansas City and not travel every other year.
Closed Session agenda:
Kim Collier: Rep Re-training
Kim Collier: Budget 2015