November Board Meeting AgendaNovember 9, 2015
Kansas City Barbeque Society
Board of Directors’ Meeting Agenda
November 11, 2015
Member request to speak: Bunny Tuttle
Mike Peters, Randy Bigler, Kim Collier, Candy Weaver, Bill Capstack, Dennis Polson, Mike Hays, Mike Richter, Sandy Fulton, Mark Simmons, Wayne Lohman, Dave Compton
KCBS Office: Carolyn Wells, Karrin Murphy, Emily Dupont
MMA – Mike McCloud
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
Minutes of September Meeting
Candy Weaver: I move to accept minutes of the October meeting.
Kim Collier: Please accept the attached report.
Emily Dupont: Automatic Approval
REC’D DATES NAME CITY, STATE
New Contests – In House Approval
11/2/2015 1/24/2016 100,000 USA Barbecue Championship Quartzsite, AZ
11/6/2015 3/12/2016 Smoke on the Shores Nashville, TN
10/14/2015 4/16/2016 Interstate BBQ Festival Hagerstown, MD
10/28/2015 4/23/2016 Southaven Springfest Southaven, MS
10/26/2015 5/14/2016 The Pear City Picnic- Competitor's Series Muscatine, IA
10/27/2015 5/14/2016 Smokin on the Prairie BBQ Cook-off Stuttgart, AR
10/30/2015 6/5/2016 Gills & Grills Bass and BBQ Festival Dayton, TN
11/2/2015 6/11/2016 ELF Khurafeh Shrine BBQ Competition
and Music Festival Clio, MI
11/2/2015 7/9/2016 Cumberland Plateau BBQ Cook-off
and Cruise In Jamestown, TN
11/2/2015 7/16/2016 Del Mar BBQ Championship Del Mar, CA
10/21/2015 10/29/2016 Boo-B-Q Dickson, TN
Existing Contests – In House Approval
11/4/2015 3/19/2016 Tupelo BBQ Duel- Day 1 Tupelo, MS
11/4/2015 3/20/2016 Tupelo BBQ Duel- Day 2 Tupelo, MS
10/20/2015 4/2/2016 Stillwater Elks Lodge Blazathon Stillwater, OK
10/13/2015 4/9/2016 Sixth Annual Bull Moose Somerville, TN
11/4/2015 4/9/2016 Smoke in the Spring Osage City, KS
10/29/2015 4/16/2016 Roberts Ranch Smokin Red Dirt BBQ Enid, OK
11/2/2015 4/23/2016 8th Annual VFW Poste 846 BBQ Challenge Overland Park, KS
11/2/2015 4/23/2016 Uptown Lexington BBQ Capital Cook Off Lexington, NC
10/27/2015 5/14/2016 BBQ Jamboree Fredericksburg, VA
10/14/2015 5/14/2016 Rockin BBQ Warsaw, IN
11/2/2015 5/21/2016 5th Annual Valley Veteran's
BBQ Competition Valley, NE
10/16/2015 5/21/2016 Grand Lake BBQ & Festival Langley, OK
10/16/2015 5/21/2016 Loving Learners BBQ Smoke Off Wichita, KS
11/6/2015 5/28/2016 Red, White & BBQ Day 1 Westmont, IL
11/6/2015 5/29/2016 Red, White & BBQ Day 2 Westmont, IL
10/29/2015 5/29/2016 BBQ, Blues & Brews on the Bay North Bend, OR
10/20/2015 5/29/2016 Roc City Rib Fest Rochester, NY
11/2/2015 6/4/2016 Original SD BBQ Championship Huron, SD
10/30/2015 6/4/2016 McLouth BBQ Blowout 25th Anniversary McLouth, KS
10/26/2015 6/11/2016 Delta Smoke BBQ Contest Wynne, AR
10/20/2015 6/12/2016 Sun BBQ Fest Uncasville, CT
11/2/2015 6/18/2016 23rd Annual Colorado BBQ Challenge Frisco, CO
10/14/2015 6/18/2016 Barbourville BBQ Cookoff & Festival Barbourville, KY
11/5/2015 6/19/2016 Smoke out in the Valley Buckner, MO
11/5/2015 6/25/2016 8th Annual Auburn Hills Barbecue Cookoff Auburn Hills, MI
11/5/2015 6/25/2016 Great Lenexa BBQ Battle Lenexa, KS
11/2/2015 6/25/2016 Big BBQ Bash Maryville, TN
10/20/2015 7/2/2016 I love Barbecue & Music Festival Lake Placid, NY
10/30/2015 7/9/2016 New Jersey State Barbecue Championship North Wildwood, NJ
11/6/2015 7/16/2016 Campin on Kampeska Watertown, SD
10/29/2015 7/16/2016 Griller's Cup Laramie, WY
10/20/2015 7/23/2016 Arvada On Tap A Craft Beer and BBQ Fest Arvada, CO
10/29/2015 7/30/2016 The Dodge City Days Smokin Saddles
BBQ Contest Dodge City, KS
11/2/2016 8/13/2016 Maryland State BBQ Bash Bel Air, MD
10/20/2015 8/27/2016 New Holland Summer Fest New Holland, PA
11/4/2015 9/10/2016 Ribs, Rods and Rock n Roll Vermillion, SD
10/29/2015 9/10/2016 Puckaway Pigfest Montello, WI
11/4/2015 9/17/2016 Jesse James Barbeque Cookout Kearney, MO
10/27/2015 9/24/2016 Shawnee Great Grillers Shawnee, KS
10/20/2015 9/24/2016 Jim Bowie BBQ Throwdown Vidalia, LA
10/20/2015 10/1/2016 Jim Beam Classic Springfield, KY
11/6/2015 10/8/2016 Riverside Blues, Brews & BBQ Festival Greenfield, MA
11/5/2015 10/8/2016 The Real Squeal BBQ & Music Festival Lyons, GA
11/2/2015 10/8/2016 Bliss Brews & Que Ft. Bliss, TX
11/2/2015 10/15/2016 Big Buffalo Crossing BBQ Cookoff Munfordville, KY
10/23/2015 10/15/2016 Smoking in the Foothills Lenoir, NC
10/30/2015 10/22/2016 Border War Barbeque Osawatomie, KS
New Contests - Board Approval
11/5/2015 9/3/2016 BBQ and Music Festival (name will change) Winona, MN
Conflict: Warrens, WI 74 miles
10/10/2015 9/24/2016 3rd Annual Smokin in Sapulpa Sapulpa, OK
Conflict: Fayetteville, AR 126 miles. Maximum teams in Sapulpa: 25
TABLED UNTIL AFTER 12/1 DEADLINE:
8/25/2015 7/2/2016 Made in NY Festival BBQ Cookoff Sackets Harbor, NY
Conflict: Lake Placid, NY -- 138 miles. This contest has been 1st Saturday of July since 2006.
Board Approval – Existing Contests
10/26/2015 5/7/2016 Truman Heritage Festival Grandview, MO
Conflict: Lawrence, KS 415 miles. Grandview is first weekend in May 2015.
10/28/2015 6/4/2016 5th Annual Smokin on the Lake Monroe City, MO
Conflict: Boonville, MO 90 miles. Monroe City moved from 5/30/15
10/31/2015 9/10/2016 Decatur Jaycee's 22nd Annual Riverfest Decatur, AL
Conflict: Cookeville, TN 162 miles. Issues with both being sanction in 2015
TABLED UNTIL AFTER 12/1 DEADLINE:
9/28/2015 9/10/2016 Independence Fire & Ice Independence, MO
Conflict: Butler, MO – 64 miles – both existed same weekend in 2015
Mark Simmons: The sanctioning committee met on Wednesday, October 28th in conjunction with the rules committee, in order to agree upon a KCBS definition for what constitutes a backyard team. After lengthy discussion, the joint committee agreed on a definition.
"The sanctioning committee moves that the following definition of a backyard team is incorporated into the 2016 rules:
Definition for Backyard/Amateur Cook Team
- Any member of the team who has not entered in and competed in more than twelve (12) sanctioned “Master Series” BBQ competitions in the past;
- Any member of the team who has not been awarded a Grand Champion or Reserve Champion status in any KCBS Sanctioned competition;
- Any member of the team who has competed in less than three (3) “Master Series BBQ competitions within one (1) calendar year.
If any member of the team has entered in and competed in more than twelve (12) master series competitions in sanctioned “Master Series” BBQ competitions in the past, they are ineligible to participate in the Backyard/Amateur competition. Any member of the team who has competed in three (3) or less “Master Series BBQ competitions within one (1) calendar year may be considered an amateur and may revert to such status. This includes the Chief Cook and/or Assistant Cooks. The only exclusion to this rule would be those judges cooking with a team to qualify for master judge status. The purpose is to ensure a level playing field in the cooking competition. The Cook Team cannot have been compensated as a Pro BBQ Restaurant or Caterer."
Randy Bigler: Mark Simmons sent in a motion to approve his attached Backyard Definition. It has been revised since he sent it in. I'm attaching 2 documents as revision 2 to the Backyard Definition. The actual definition and a reconsideration form. I would like to amend his definition to the one I'm attaching.
Definition for Backyard/Amateur Cook Team
A. Any member of the team who has not entered in and competed in more than twelve (12) sanctioned “Master Series” BBQ competitions in the past and;
B. Any person who has been a member of a team who has not been awarded a Grand Champion or Reserve Champion status in any KCBS Sanctioned “Master Series” competition and;
C. Any member of the team who has competed in three (3) or less “Master Series BBQ competitions within the current competition year.
If any member of the team has entered in and competed in more than twelve (12) sanctioned “Master Series” BBQ competitions in the past, they are ineligible to participate in the Backyard/Amateur competition. Any person who was a member of a team who has competed in three (3) or less “Master Series” BBQ competitions within one (1 ) competition year may be considered an amateur and may declare or revert to such status. This includes the Chief Cook and/or Assistant Cooks. The only exclusion to this rule would be those judges cooking with a team to qualify for master judge status. Individuals who feel they have extenuating circumstances may appeal to the KCBS Sanctioning committed or their designee for reconsideration as an amateur. Those requests must be made in writing within 90 days of the competition in question.
The purpose is to ensure a level playing field in the cooking competition. The Cook Team cannot have been compensated as a Pro BBQ Restaurant or Caterer.
MMA Marketing Report
250KCBS Meals Mission
Great American Cookout Tour
● Social Media, using KCBS, and GAC Facebook and Twitter pages to promote KCBS-related events/promotion
Mike Hays: The Marketing Committee met 11/4 and discussed updates to the implementation of the agreement with Worldpay. An introductory discussion was held 11/3 with Carolyn Wells and myself, with a detailed follow up call scheduled for 11/12. The goal is to be able to roll out the program by mid-January.
We also discussed updates to ongoing negotiations with a 3rd party fulfillment company. Mike Peters and I had a meeting with Mike McCloud to discuss how this implementation might occur, and we are waiting for additional information from the fulfillment company before we proceed.
Please accept this report.
2015 November International Board of Managers Report
Due to the number of Organizer's packets and Class information that were requested and the number of new contest sanctioning requests, we project 46-48 contests and 15 CBJ classes for 2016.
European and Canadian TOY
We are really excited to announce the implementation of the KCBS International Team of the Year for 2 regions, Europe and Canada. They are aptly named the E-TOY and the C-TOY. We are in the queue with our web master for exhibiting the updated of results for each region on our website. This will be a great incentive for more teams and more contests.
As you know, our KCBS International webpage has been operational for several months. In addition to our photo rotator of International events, and frequently asked questions (FAQ), we have add a "Breaking News" section. Presently featured is detailed instructions for head cooks on how to make their team eligible for Team of the Year points.
CBJ Committee Report:
Randy Bigler: On October 30-31, 2015 a CBJ Instructor’s meeting was held in Kansas City, Kansas. Eighteen of twenty-two instructors attended the meeting. The following topics were discussed; the current Power Point presentation being used, the current CBJ manual, the current Table captain manual, changing language used to describe disqualifications of entries and approval of all CBJ classes.
Instructors walked thru the Powerpoint presentation making updates to be used by all instructors. The CBJ manual will be updated to correspond with the presentation. New table captain book distributed to attending instructors to be reviewed and edited. Upon approval a Powerpoint presentation will be made to coincide with the manual. It was discussed to change the language in the manuals to read disqualifications and penalties.
Change the language from disqualification to penalty for the following infractions:
Fewer than six (6) portions in a box
Use of illegal garnish
Pooling or Puddling of Sauce
And for any future infractions that are to receive a one (1) in appearance, but allows entry to be judged.
Disqualifications would still be used for those infractions requiring judges to score a 1 in all criteria.
Everyone was reminded that all classes must be approved by the adhoc committee before they may be scheduled. Table Captain classes may still be held without the approval of the committee.
I would like to make a motion to except Steve Flewelling from Utah and Scott and Steve Grinstead as new CBJ instructors in training. Once all of their trainings are complete I will recommend to the BOD to except them as full instructors.
I would like to make a motion to change the time line for retaking the MCBJ test:
Currently a judge must wait to retake the test 3 weeks after they fail it the first time and 6 months after they fail it the second time. I would like to make a change from 3 weeks to 2 weeks after the 1st fail and from 6 months to 3 months for a 2nd time failing.
Kim Collier: We had our meeting the first Wed of the month.
Discussed some rep issues.
Posting of rep doc on the KCBS website is done.
Please accept this report
KCBS Score Committee/Technology Committee
Candy Weaver: Phone meeting was held November 3rd conducted by Candy Weaver in Dennis Polson’s absence. Attending were: Scott Grinstead, Steve Grinstead, Mike Peters, Dave Londeen and Candy Weaver. Candy conducted the meeting in Dennis Polson's absence.
Report on current status of KCBScore:
Current release announced Monday afternoon by Kim Collier on the Rep Yahoo Group.
This release fixes 2 things:
1. Random number occurring in team table ranking -- always the last team on the table rank; and
2. Overall results posting incorrectly with ties on the web page. This was not made to web site when corrected for the paper report.
There's been no further engagement with InDevX. List of 7 fixes still outstanding. Scott will get with InDevX to get a quote on fixing the list.
Any issues for reps updating KCBScore? Norton security issue, a post will be made on Yahoo group to advise of this and what to do.
The Judges Score Sheet:
Need to consult with MMA on this.
Did the board issue a go-ahead on this matter? Answer no, this is exporatory.
Dave suggested that instead of a full info sheet on judges scores, an average is presented of the judge's average scores compared to table average. It protects the double blind in that no actual scores are given. This would need to be done for each category.
Judge would login to kcbs.us and go to judging information. A list of contests judged would appear. Select the contest desired. Four categories appear with CBJ average and table average. For example:
Category CBJ average Table Average
CK 33.44 30.25
RB 31.22 34.56
PK 32.85 35.85
BR 34.99 35.85
Proposed Motion: I move that KCBS implement a Judges scoring report which indicates the CBJ's average score and the average score of the table where judging was done.
Further, since judging records will be located at kcbs.us is there still a need to sign the judge's books indicating presence at a contest? Doesn't appear to be necessary, but books will still need to be signed for table captains and volunteers at a contest, since those activities are not tracked by KCBScore.
Proposed Motion: I move that with the implementation of the CBJ scoring method proposed above, that CBJs judging a contest will no longer have to prove their participation at a contest by having a contest rep sign their books. The record of their judging at kcbs.us will provide proof of their participation at an event. Table captains and volunteers will still need to get their books signed.
Office Wish List:
Since 90% of the office wish list is under MMA direction, inquire into the possibility of a phone conference between the office, MMA, Joe and the technology committee. Preferably within a 5-6 week timeline (or before Thanksgiving), so that a plan can be drafted for next year's committee.
Sandy Fulton: OCTOBER 27, 2015 -- Members on Conference Call: Mike Peters, Chris Peters, Carolyn Wells, Barbara Richter, Raye Keyes and Sandy Fulton
Stephanie reported for Mike McCloud that they do not have any updates from the $10,000 sponsorship amount. They were heading into the WFC and the entire company will be onsite in Kissimmee, Florida from 11/2 to 11/11. She will update us post WFC.
Karrin is working on the slide show presentation for the former champions.
Chris Peters continues to work on door prizes through their travels.
The Board approved the mock up of the trophies and they have been ordered.
Raye is working on the Special Edition Pin for the 30th Anniversary.
As of the date of this meeting 128 people have registered. Raye has sent the BBQ Crawl information to Stephanie to be put on the website.
As of this meeting we have 10 volunteers signed up. There will be an ad in the Bullsheet asking for volunteers.
Carolyn reported that she believes 9 AM will be good for our guest speaker, Dave Anderson.
Raye and Barbara reported that the timeline and schedule for the Banquet are just about completed and need to have Mike and Carolyn’s approval. Raye believes she has received the description of the sessions from the moderators. Raye will notify Board members what moderators they will introduce.
Raye reported that we currently only have one exhibitor. Barb has sent two interested parties to Raye. Candy had recommended a gentlemen but he is not returning Raye’s calls.
Raye is going to order 150 wine glasses for lifetime members. She is also looking into a different name tag for them. As previously discussed tables will not be reserved for them at 80’s Party because there will only be cocktail seating available.
Candy has only received one entry for Smoked Chicken Soup for the BBQ Soul. Hoping by Board Meeting she will have additional entries.
Barb reported on the taste testing that was held on October 1st. She was pleased with the selection. Pricing is $72/plate for filet; and $60 for short ribs.
The Banquet announcement, program and registration will be in Bullsheet.
The BBQ Restaurant Session will be held on Saturday from 2:15-3:15. Raye and Barbara will find a room and announce at the next meeting. Rob McGee and Todd Johns have agreed to be speakers.
Mike Richter: The Membership Committee met October 21st. The committee is excited about the Board approving Worldpay. The next meeting is Wednesday, November 18th at 8 p.m. Eastern. Below are the membership numbers for October.
Number of Total Members = 20,199
Number of New Members = 365
Number of Renewed Members = 696
Number of Non-renewals = 485
Number of members who signed up via the website = 176 (17 were families)
Number of New Members from Judging classes = 163
Number of Lifetime Members = 823
Number of International Members = 1009
Number of Countries represented by KCBS Members = 31
Mike Richter: The Rules Committee met October 12th. Several topics were discussed including turn ins at the Royal, meat glue, judging multiple types of meat in a box, and modification of the scoring system. The next committee meeting is Monday, November 9th at 8 p.m. Eastern. The following motions are submitted to the Board.
First Motion: On behalf of the CBJ Instructors I submit the following motion:
Change the language from disqualification to penalty for the following infractions:
Fewer than six (6) portions in a box
Use of Illegal garnish
Pooling or Puddling of Sauce
and for any future infractions that are to receive a one (1) in appearance, but allows entry to be judged.
Disqualification would still be used for those infractions requiring judges to score a one (1) in all criteria.
Second: The following motions pertain to TOY and was discussed by the Ad Hoc Committee formed by Mike Peters.
1. Move to update changes to the Standings page.
2. Move to change the name of the Points System page to Team of the Year Rules.
3. On the text of the newly renamed Team of the Year Rules page, move to define a regularly sanctioned contest (following all published KCBS rules as a Master contest. All Master events receive Team of the Year points for all teams participating. Other KCBS events that make modifications to the published rules do not get points.
4. Move to reaffirm the exceptions of the Sam's BBQ Tour and American Royal Invitational BBQ contest, those events will receive Team of the Year points, should those events occur.
5. Move that ties in the categories not be broken and both teams receive trophies and prize money for that placement. Overall ties will be broken in the following manner: If two or more teams are tied at the end of the year, their yearend chicken, ribs, pork, and brisket scores are added together. An example would be something like chicken 2725, ribs 2630, pork 2590, and brisket 2710 for a total 10655. The total is compared against the total of the other team(s) tied for the overall and the highest total wins the tie. This rewards the team with the overall best results. If this does not break the tie, look to the teams’ 11th contest (and so forth) until the tie is broken.
6. Move to change the spread of points for placement at the event to start at 300 and go down 10 points through the 25th place. 26th place and down will be valued at 50 points (plus the added bonus points for team participation at the contest).
Bill Capstack: Motion to award TOY contest bonus points based on team attendance to be changed from 35 teams to 25 teams
Third: Recommended by Rules Committee:
In an effort to keep things as fair as possible for all of the teams in smaller competitions, the Rules Committee resubmits the motion to modify the language in the Judging Procedures - Item 2 of the Official Rules and Regulations & Judging Procedures tri-fold for 2016 to eliminate three table judging. A concern raised last month was the change may reduce the number of judges. Although this could happen in some instances it is more likely to increase the number of judges from 18 to 24. According to the office three tables were utilized in 20 competitions so far this year.
The proposed changes are in red.
2) Judging will be done by a team of 6 persons at each judging table, who are at least 16 years of age. KCBS Reps will determine the optimum number of tables of judges needed to properly judge the contest. To prevent a team's food from landing on the same judging table twice in any type of KCBS sanctioned contest, the use of only three tables of judges should only occur when all other options have been exhausted. Only Judges, Contest Reps and necessary support staff are allowed in the judging during the judging process. No other activities are permitted in the judging area during the judging process.
Here is the rationale for this motion:
There is an inherent mathematical bias at KCBS contests when only 3 judging tables are used. For example:
A 16 team contest with 3 tables,
TABLE 1 Judges average is approximately 32
TABLE 2 Judges average is approximately 31
TABLE 3 Judges average is approximately 30
Only 5 of the judges scores from each table count, therefore the AVERAGE TEAM score we can expect:
TABLE 1 =160
TABLE 2 =155
TABLE 3 =150
Here is where the bias enters in, each of the 16 teams will hit one table TWICE. Which table you hit twice becomes a huge factor in where a team may finish. Example:
Team Red hits TABLE 1 twice, TABLES 2 & 3 once. If Team Red cooked completely average according to each table, Team Red would have a final score of 625.
Team Blue hits TABLE 1 & 2 once, and TABLE 3 twice. If Team Blue cooked completely average according to each table, Team Blue would have a final score of 615. In a 16 team contest either 5 or 6 teams will end up virtually eliminated from competing for GC for the simple fact they hit a certain table twice.
At first blush a 10 pt bias may not seem too much, however we are talking about contests that can be won by as little as Two Ten Thousandths (.0002) of a point.
The example used is fairly typical of a 3 table contest, some have less bias and some have more.
By going to 4 tables this bias is completely eliminated, since each team hits each table once. Likewise, in small contests going to 2 tables is an option since each team will hit each table twice.
We are all aware there are Tables of Angles and Tables of Death. However, in contests with four or more tables, teams can be assured of not hitting an Angel Table or Table of Death more than once per contest. In a three table contest some number of teams will land one table twice. If the table is a Table of Angels or Table of Death twice those teams will either an unfair advantage or unfair disadvantage.
In conjunction with the Sanctioning Committee submitting a new definition of a Backyard team the attached Backyard rules are submitted for the 2016 competition season. Randy resent October 14th. Changes made to the existing rules were mainly grammatical. If the submitted definition and these proposed rules are approved, the definition will be inserted.
Sandy Fulton: Minutes for October 21, 2015
Due to a conflict with schedules the meeting was not held by conference call but updates were sent to all members by Chair.
Members: Sandy Fulton, Dennis Polson, Randy Bigler and Carolyn Wells.
The procedures to follow for nominations were again reviewed.
As of October 21st there were three nominations. The rules and regulations have been posted in the Bullsheet again in the October issue. All nominees will be notified upon accepting the nominations that their information and the questionnaire that I send to them have to be sent to Karrin Murphy by November 7th if not they will be omitted from the Bullsheet publication.
As of November 9th, the slate of candidates are: Bill Arnold, Gene Goycochea, Kim Collier, Wayne Lohman, Arlie Bragg, Eddie Smith, Joe Otto, Ron Milhous, Mike Peters.
The next meeting of the committee will be November 18, 2015.
I ask the Board to accept this report.
Candy Weaver: Meeting was held October 27. Attending were: Ralph Williams, Karrin Murphy, Mike Peters, Michael McDearman and Candy Weaver.
Discussion on "chicken soup" stories. Determined to keep it 2015 based to work in with banquet celebration of prior year. Ideas presented to pursue for stories.
Bullsheet matters -- working with more content presented by membership. Need to keep that coming.
Discussion regarding Periscope for social media.
Motion: I move that beginning January 1, 2016, all new memberships receive The Bullsheet digitally only, not the paper copy.
After member's complaint about "Go Green" paperless initiative, plans are to change language to omit this and promote going digital to "get information faster."
Strategic Planning Committee
Bill Capstack: Our committee members are Bill Capstack (Chairman), Paul Kirk, Mark Simmons, Dennis Polson, Bruce Bubacz, Joe Otto, Mike Peters (President) and Carolyn Wells (Executive Director)
Our Committee met on October 19th and November 2nd.
• Permanent Home for KCBS:
The acquisition of the new location along with design and preparation of the necessary permit documents is on schedule.
• Finalize the job requirements and transition agreement for the Executive Director:
Progress is being made.
• Explore additional ways to expand participation at events:
The proposed bylaws for the Collegiate Division of KCBS are being reviewed.
• KCBS History:
Carolyn has been exploring various avenues for documenting KCBS history using visuals, film, audio, etc. to document and interview folks who have been around since the beginning. In addition, the second and third generation members have valuable insights to share as to the growth of KCBS and the sport of barbecue. She believes this story will share the Americana aspect of the food group and that it will be worthy of sharing the sense of community within. This is an ongoing initiative.
We ask the board to accept our report.
Philanthropy Committee Report
Dave Compton: All of our applications are live and online as of November first. Were expecting another record amount of Scholarship applications this year and we'll keep you posted as to how that's going.
We are also putting together our wish list of the changes that we want in our application program for next year.
Mike Peters: Discussion regarding member complaint about smoking at awards ceremony.
Candy Weaver: Member suggestion that CBJ continuing education exams be limited to simply information about judging.
Candy Weaver: Discussion regarding member suggestion that contest score cards be combined with comment cards.
Closed Session Agenda:
Dave Compton: Computer issue.
Bill Capstack: Building update