December Board Meeting AgendaDecember 7, 2015
Kansas City Barbeque Society
Board of Directors’ Meeting Agenda
December 9, 2015
Member request to speak:
Mike Peters, Randy Bigler, Kim Collier, Candy Weaver, Bill Capstack, Dennis Polson, Mike Hays, Mike Richter, Sandy Fulton, Mark Simmons, Wayne Lohman, Dave Compton
KCBS Office: Carolyn Wells, Karrin Murphy
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
Minutes of September Meeting
Candy Weaver: I move to accept minutes of the November 11th meeting.
Candy Weaver: I move to accept the minutes of the special meeting on November 24th.
Kim Collier: Please accept the report for November.
Kim Collier: Automatic Approval
REC’D DATES NAME CITY, STATE
New Contests – In House Approval
11/9/2015 08/28-28/16 The Great Catskill Mountain BBQ( Competitive) Fleischmanns, NY
10/30/2015 09/2&3/16 Q'n on the Square Clinton, Mo
11/30/2015 06/10&11/16 Grillin The Rockies BBQ Championship Craig, CO
12/1/2015 07/09&10/16 Gold Ribbin'BBQ Fest of Greater Green Bat-2nd Heat Green Bay, WI
12/1/2015 06/10&11/16 Mocklahoma Ribs & Roll BBQ Championship Okmulgee, OK
10/28/2015 02/19&20/16 Eastmark at the Great Parks BBQ bash Mesa, AZ
11/30/2015 05/20&21/16 Kings of Q BBQ cook off and Festival Ayden, NC
11/30/2015 08/19&21/16 4th Annual Best BBQ In Town Cowboy BBQ Festival Long Beach, CA
11/5/2015 09/3&4/16 BBQ and Music Festival Winona, MN
10/20/2015 08/05&6/16 Eastmark at the Great Parks BBQ bash Clayton, CA
12/1/2015 04/22/16 Smokin Anit Allowed in School( Back Yard) Gurley, AL
Existing Contests – In House Approval
11/10/2015 03/4&5/16 Fire on Ice Barbecue World Championship Isle, MN
11/17/2015 04/8-9/16 Smoke on the Falls Noccalula BBQ Fest Gadsden, AL
11/10/2015 04/09/16 Chillin & Grillin Sand Springs, OK
11/17/2015 04/16/16 Grill at the Creek(BACKYARD) Hartselle, AL
11/16/2015 04/29-30/16 Smokin' in the Ville Edwardsville, KS
11/20/2015 05/6&7/16 Smokin in Mesquite BBQ Championship Mesquite, NV
11/9/2015 05/07/16 Jiggy With the Piggy Kannapolis, NC
10/26/2015 05/07/16 Truman Heritage Festival BBQ Championship Grandview, MO
10/26/2015 05/07/16 Sertoma 48 BBQ Lawrence, KS
11/18/2015 05/13-14/16 21st Annual Platte City BBQ Cook-Off Platte City, MO
11/17/2015 05/13-14/16 Roman Roast on the River Rome, GA
11/10/2015 05/21/16 Cotton Pickin BBQ Cookoff Hartselle, AL
11/9/2015 05/28/16 Lewisburg Rotary Club BBQ Cookoff Lewisburg, TN
11/23/2015 06/3&4/16 Poor Que Montellow, WI
11/17/2015 06/3-4/16 Variety Chldren's Charity BBQ Bash Memphis, TN
11/9/2015 06/04/16 Hott Butts BBQ Contest Boonville, MO
10/28/2015 06/04/16 5th Annual Smokin on the Lake Monroe City, MO
11/17/2015 06/17-18/16 The Desoto Shrine Club 8th Annual BBQ Cook off Hernando, MS
11/13/2015 06/25-26/16 Giant National Capital BBQ Battle Washington, DC
11/23/2015 06/25&26/16 Green Mountain BBQ Championship Waterbury, VT
11/23/2015 05/27&28/16 Hog Wild BBQ Cookoff and Family Festival Brookhaven, MS
10/3/2015 05/27&28/16 Papa Joe's Banjo-B-Que & music Festival Evans, GA
11/18/2015 06/10-11/16 Fire On the Frontier BBQ Classic Hays, KS
11/10/2015 06/11/16 Fitzgerald Pig Pickin Fitzgerald, GA
11/10/2015 06/18/16 Peak City Pigfest Apex, NC
11/23/2015 06/17&18/16 Hog and Steer Barbecue Competition and Festival Oconomowoc, WI
11/23/2015 06/17&18/16 Custer County Community Table/Miles Cowtown Cook-off Miles City, MT
11/12/2015 06/25-26/16 Mr. BBQ Barbecque Challenge Davenport, IA
11/11/2015 06/25/16 Silicon Valley Barbeque Championship Santa Clara, CA
11/23/2015 07/2&3/16 13th Annual Pork & Brew BBQ State Championship Rio Rancho, NM
11/23/2015 07/15&16/16 BBQ'Loo & Blues Too! Waterloo, IA
11/23/2015 7/29&30/16 8th Annual Vista BBQ Classic Vista, CA
11/17/2015 8/5-6/16 Laurie Hillbilly BBQ Laurie, MO
11/18/2015 08 /05-6 /16 Pigs & Pedals Asheboro, NC
11/17/2015 08/5-6/16 Ribs, Pigs & Watermelons Huntington Beach, CA
11/23/2015 08/19&20/16 Flint Hills Beef Fest BBQ Emporia, KS
11/16/2015 08/26-27/16 Smokin'On Oak Bonner Springs, KS
11/19/2015 09/3&4/16 Bears Smokehouse New England BBQ Championship Hartford, CT
11/17/2015 09/16-17/16 Bands & BBQ at the Point Carrollton, KY
11/12/2015 09/17-18/16 Table Rock Boats and Bones Kimberlying City, MO
11/10/2015 09/24/16 Bryant's Buzzin BBQ Bash Bryant, AR
11/13/2015 09/23-24/16 Porktober Que Dothan, AL
11/19/2015 09/23&24/2016 Smoking in the Golden Vally Clinton, MO
11/23/2015 10/21&22/16 Hillbilly Hog BBQ Throwdown & Fall Festival Cleveland, GA
11/30/2015 04/8&9/16 Triple Threat BBQ, Beer and Music Festval Harrington, DE
11/30/2015 06/17&18/16 Blue Ridge BBQ & Music Festival Tryon, NC
11/30/2015 08/19&20/16 Hill City Wine Brew & BBQ Hill City, SD
11/30/2015 07/08&09/16 Chilling & Grilling In The Glades Wise, VA
11/30/2015 08/26&27/16 Grill Games Kenosha, WI
11/30/2015 10/07&08/16 Bama Brew & Que Tuscalossa, AL
11/30/2015 07/15&16/16 Wolf Creek Wildblue BBQ Burlington, KS
11/29/2015 09/9&10/16 Colorado Pork & Hops Challenge Grand Jct, CO
11/29/2015 05/13&14/16 Wild West BBQ Cook Off Lamar, CO
11/29/2015 06/17&18/16 State Center Rose Festival KCBS BBQ Competition State Center, IA
11/29/2015 06/17&18/16 Eureka BBQ Bash Eureka, KS
11/29/2015 06/10&11/16 Smoke on the Prairie Brimfield, IL
11/25/2015 10/7&8/16 Eastern Carolina BBQ Throw Down Rocky Mount, NC
11/25/2015 06/3&4/16 Euharlee Covered Bridge 'Que Euharlee, GA
11/25/2015 09/29&01/16 Hog Wild BBQ Festival Corinth, MS
11/25/2015 07/08&09/16 Gold Ribbin'BBQ Fest of Greater Green Bat-1st Heat Green Bay, WI
11/25/2015 10/15&16/16 11th Annual Lambs Farm Barn Burner Bar-Bq Libertyville, IL
11/25/2015 08/26&27/16 Smoke in the Valley Pikeville, TN
10/30/2025 08/19720/16 SMSU Smokefest Marshall, MN
10/30/2025 10/14&15/16 Mid-South BBQ Festival Mount Pleasant, TN
11/25/2015 10/14&15/16 Balloons Blues and Barbeque Parsons, KS
10/30/2025 10/07&08/16 Keystone Classic BBQ State Championship Harrisburg, PA
10/30/2025 10/07&08/16 Smoke on the River Sacamento, CA
11/25/2015 08/12&13/16 Stand by Your Grill Fulton, MS
10/30/2025 06/17&18/16 Crossborder Boots Brews & Que Wilson, NY
11/25/2015 07/22&23/16 Morton BBQ Throwdown Morton, IL
11/30/2016 10/14&15/16 Harper County Bullseye BBQ Harper, KS
11/25/2015 06/10&11/16 Califorina Honey Harvest Festival and BBQ Championship Fillmore, CA
11/30/2015 07/01&02/16 Back to Mayberry BBQ Whiting, IA
11/23/2015 09/16&17/16 Rock'n Ribville Lawrenceville, GA
11/25/2015 10/7&8/16 Dana Point State BBQ Championship Dana Point, CA
12/1/2015 10/21&22/16 Smokin' The Fort-BBQ & Bluegrass Festival Fort Gibson, OK
12/1/2015 04/1&2/16 Blues Hog BBQ & Music Fest Jackson, TN
11/25/2015 08/26/16 Raider Red Meats BBQ & Ribeye Championship Lubbock, TX
11/25/2015 09/17&18/16 Que by the Sea Seaside Heights, NJ
11/25/2015 09/17&18/16 Tri City BBQ Fest Denison, IA
11/25/2015 06/24&25/16 NewPort Beach Barbecue Competition New Port, CA
11/25/2015 06/10&11/16 Boats, Bands, & BBQ Pueblo, CO
11/25/2015 04/15&16/16 The Ultimate BBQ showdown East vs West VII Wildomar, CA
11/30/2015 09/2&4/16 Smokin' Brew BBQ Parker, Co
11/30/2015 08/19&20/16 Madison Ribberfest BBQ & Blues Festisval Madison, IN
11/30/2015 08/20&21/16 Illinois BBQ Fest at Hillcrest Event Center Orion, IL
12/1/2015 05/20&21/16 Chesapeake Jubilee Chesapeake, VA
11/25/2015 05/27&28/16 PigMaina Lima Lima, OH
11/25/2015 08/12&13/16 Mountain High BBQ Festival & Car Show Franklin, NC
11/25/2015 07/22&23/16 WNC BBQ Festival-"Smokin" in the Valley" Maggie Valley, NC
11/25/2015 06/3&4/15 Up In smoke on the Square Lincoln, IL
11/30/2015 07/8&9/16 Wine Country Big Q Competition and Festival Petaluma, CA
12/1/2015 07/8&9/16 Johnson County Fair BBQ Challenge Warrensburg, MO
12/1/2015 10/14&15/16 Anchor City Cook Off Centralia, MO
9/28/2015 09/9&10/2016 Independence Fire & Ice BBQ Independence, MO
11/30/2015 05/6&7/16 Colombia Elks Lodge # 594 BBQ Contest Colombia, MO
11/9/2015 05/06&7/16 Apple Blossom Bar-B-Q St. Joseph, MO
New Contests - Board Approval
10/10/2015 9/24/2016 3rd Annual Smokin in Sapulpa Sapulpa, OK
Conflict: Fayetteville, AR 126 miles. Maximum teams in Sapulpa: 25
TABLED UNTIL AFTER 12/1 DEADLINE:
8/25/2015 7/2/2016 Made in NY Festival BBQ Cookoff Sackets Harbor, NY
Conflict: Lake Placid, NY -- 138 miles. This contest has been 1st Saturday of July since 2006.
Board Approval – Existing Contests
11/30/2015 04/1&2/15 THE IRON MAN Greencastle, PA
Conflict: Contest particulars
10/26/2015 5/7/2016 Truman Heritage Festival Grandview, MO
Conflict: Lawrence, KS 415 miles. Grandview is first weekend in May 2015.
10/31/2015 9/10/2016 Decatur Jaycee's 22nd Annual Riverfest Decatur, AL
Conflict: Cookeville, TN 162 miles. Issues with both being sanction in 2015
TABLED UNTIL AFTER 12/1 DEADLINE:
9/28/2015 9/10/2016 Independence Fire & Ice Independence, MO
Conflict: Butler, MO – 64 miles – both existed same weekend in 2015
Mark Simmons: The Sanctioning Committee met via phone conference call on Wednesday, November 18, 2015. Attending were Carolyn Wells (Executive Director), Mark Simmons (Chairman), Randy Bigler (Vice-Chair), Fred Kilgore (Alabama), Sandy Fulton (Board Member, Maryland) and Debbie Yopp (California).
The majority of the conversation dealt with the upcoming workshop for Organizers at the Annual meeting.
The committee does make the following motion and asks for the BOD approval:
“The sanctioning committee moves that the BOD authorize the office to remove the prize money amounts off of the kcbs.us website”
Mike Peters: An individual has brought forth an idea of a contest set-up which Carolyn and myself think is a great idea. Here is the plan:
Teams sign up for a two contest double header - one entry fee for both contests that they will compete in.
Day 1 contests are a random draw splitting up teams into contests A and B. For argument sake let us say 80 teams sign up and are split into two 40 team contests.
Day 2 contests are split up using the top 20 teams from contest A and B for contest C and the bottom 20 teams from contest A and B for contest D.
Each contest would have its own sanctioning fee and prize pool.
Teams will go into the weekend knowing the qualifications of which contest they will cook in the second day.
Would there be an issue if the random draw was not random and teams were placed based upon where they finished the 2015 season? The entry would still be open to all. I am just asking the question because I think it would be neat for contest A and B to have a good mix with say TOY teams 1,3,5,7,9,etc in A and 2,4,6,8,10. etc in B. Of course understanding that the top 20 TOY teams for 2015 would probably not enter, but using the 2015 stats as a way to even out both contests.
MMA Marketing Report
● Total November Sales: $1,076
● 3 Birthday redemption
● 1 Cookbooks
● 30th Anniversary Shirts approved, in progress
● Total Page Views for November: 264,921
● Total Unique Users for November: 25,962
● Time per Visit: 4:20
● Advertising sold for November: $650
● Philanthropy Page Updates Completed
● CMS for CBJs in progress
● Search capabilities for members and nonmembers in progress
● Continual banquet page updates
250KCBS Meals Mission
● Current Total – 73,385
● Current Number of Events that have signed up: 49
● Continual PR/Social Media Updates
● Tentative Schedule for 2016 submitted to Sam’s Club for review
● Tentative Schedule for 2016 submitted to KCBS for approval
● Updated to KCBS website pending 2016 Registration process
● Eblast to update all KCBS members upon approval of schedule and finalized registration process
Great American Cookout Tour
● 2016 Planning in Progress
● 2015 Recaps completed
● 2016 Sponsors
● Social Media, using KCBS, and GAC Facebook and Twitter pages to promote KCBS-related events/promotion
o GAC: Twitter Followers 5,805 (+53) / FB Likes (48)
o GAC: November FB & TW impressions — 5,181
o KCBS: Twitter Followers 10,129 (+192) / FB Likes 38,977 (+244)
o KCBS: November FB & TW impressions — 28,012
● Possible Puerto Rico / Sam’s Invitational Planning
Mike Hays: The Marketing Committee met via email this month and received updates on the roll out of the Worldpay program for members. Everything seems to be moving ahead on schedule and we anticipate being able to make the program available by the banquet in January. We also discussed the status of the agreement with Advanced Online and have begun the process of selecting merchandise and getting a storefront ready. The goal is to also have this in place by the January banquet.
We have started to work on our goals for 2016. Our target is to have several short term goals and action plans identified by the February strategic planning meeting, as well as some longer term goals that will extend beyond 2016.
Our next meeting is scheduled for Wed., January 6th.
Wayne Lohman: The KCBS International IOTeam finished the year with a cooking and CBJ Class in Nassau, Bahamas in late November. A sanctioned contest and another CBJ class will follow this event in early June.
2015 was an exciting year of growth for the International Board of Managers as we ended the year with 31 sanctioned contests and 14 CBJ classes that resulted in the enrollment of 454 new KCBS members.
The following country listing of new contest discussions are listed to emphasize the number of contests and countries where opportunities exist for our Society.
JANUARY - Czech Republic, France, Italy, Canada
FEBRUARY - Italy, Spain, Italy, New Zealand
MARCH - Japan, Guam
APRIL - Mexico, Germany
MAY - Switzerland, Panama, Mexico, Mexico, Norway, Mexico
JUNE - Spain, Costa Rica, Serbia
JULY - Denmark, Germany, Italy, Germany, England
AUGUST - Germany, Canada, Switzerland, Germany
SEPTEMBER - Finland, Ukraine, Canada
OCTOBER - Bahamas, Italy, Italy, Germany, Grenada
NOVEMBER - Germany, Brazil
As stated, these are new country discussions in addition to our existing contests that total 31 events in 2015. The IOTeam is averaging 4 new contest discussions per month which gives us a comfort level in predicting 45-47 new contests for 2016. These numbers are important in establishing our budget and manpower needs for the new year.
CBJ Committee Report:
Randy Bigler: The CBJ committee did not meet before the Board meeting because of the special BOD meeting that was held. We will be meeting next week on the 15th.
We will be taking a look at the comment cards to see if the card needs updated. Also the CBJ manual and PowerPoint presentation continue to be worked on for next year's CBJ classes.
Randy Bigler: All for closed session, appointment of new contest rep and rep recommended for retraining.
KCBS Score Committee/Technology Committee
Dennis Polson: The Tech Committee meet on December 1, 2015 with member present: Dennis Polson Chair, Candy Weaver, Scott and Steve Grinstead, Stephen Smith, Maria Lowman, Mike Peters, and Carolyn Wells.
No report form Scott and Steve on Score.
After discussion the committee decided to break into 3 parts the issues that has been worked on for several meeting.
Part 1 will be Score. Scott and Steve have stayed on top of all issues, updates, problems, and improving items with Score.
Part 2 will be the office issues with their Tech needs. The office staff has made a list of needs and put the list in order of importance. This list will be presented to Mike Hays and MMA for a pricing and time line to be completed. The cost and time line will be presented to the Board for their approval.
Part 3 will be dealing with the KCBS Website. Candy will be heading the new look of the Website and the committee members will be helping with feedback and suggestions. The items on the Website we would like to see changed will be presented to Mike Hays and MMA for pricing and time line to be completed. The cost and time line will be presented to the Board for their approval.
The 2015 Tech committee is hoping to have a good foundation to pass on to the 2016 Tech committee.
Please accept this report.
Candy Weaver: Addendum -- Since the expanded Judges Score Card was expanded and passed last board meeting, the structure was sent to KCBScore part of committee. Implementation of this will take efforts from MMA and database assistance and InDevX. Please note that the MMA computer efforts will be out of the normal allocation of KCBS contract time.
Kim Collier: Issue with judge sign up program.
Sandy Fulton: NOVEMBER 24, 2015
Members on Conference Call: Mike Peters, Chris Peters, Carolyn Wells, Barbara Richter, Raye Keyes and Sandy Fulton
Stephanie reported that they currently have $12,500 in sponsorship money. They are expecting more and update us by our next meeting.
I received a report from Karrin that she is getting pictures from past winners and is working on the slide show.
Chris Peters continues to work on door prizes.
The Board approved the mock up of the trophies and they have been ordered.
Raye is waiting on the mock up of the Special Edition Pin for the 30th Anniversary.
As of the date of this meeting 147 people have registered. The BBQ Crawl information has been put on the website and the Bullsheet.
As of this meeting we have 10 volunteers signed up. There continues to be an ad in the Bullsheet asking for volunteers. Our feelings are that once people have arrived we will be able to get more volunteers.
Carolyn reported that she believes 9 AM will be good for our guest speaker, Dave Anderson.
Raye and Barbara reported that the timeline and schedule for the Banquet has been finalized and is on the website and the Bullsheet. The Team of the Year Town Hall meeting has been scheduled for Saturday from 1-2 PM in Pavilion One.
Raye reported that we currently only have one exhibitor. Sandy has a person who is interested. We will still be working on securing exhibitors. NBQA will possibly be an exhibitor.
Raye is ordering wine glasses for lifetime members along with name tags. Board has asked for an additional glass to be available for sale to members, not a wine glass. Raye will be ordering the glass.
Candy has only received one entry for Smoked Chicken Soup for the BBQ Soul. She is going to be contacting individuals that she knows would have a good BBQ Story.
The BBQ Restaurant Session will be held on Saturday from 2:15-3:15. Rob McGee and Todd Johns have agreed to be speakers.
Sandy suggested that we review the original Strategic Plan for the Banquet that we worked on back in March to make sure we have covered everything that we had planned. Very pleased to report that all has been completed.
With only one meeting scheduled before the Banquet the Committee feels they have planned a great 30th Anniversary event and are hoping for a great attendance.
Mike Richter: The Membership Committee met November 18th. The committee discussed the definition of a Family Membership. Research on the topic was completed and the definition will be discussed again during the committee’s next meeting December 16th.
cswBelow are the numbers for November 2015:
Number of Total Members = 20,108
Number of New Members = 275
Number of Renewed Members = 668
Number of Non-renewals = 423
Number of members who signed up via the website = 130 (11 were families)
Number of New Members from Judging classes = 122
Number of Lifetime Members = 840
Number of International Members = 998
Number of Countries represented by KCBS Members = 31
Mike Richter: Unfortunately a personal issue arose and the November Rules Committee meeting was canceled. The next meeting is Monday, December 14th.
Sandy Fulton: All Nominating Committee members agreed that with nominations completed and posted that there would be no reason for a meeting in November.
All nominees have been published in the Bullsheet, some have taken out ads.
Carolyn has been in touch with Votenet and KCBS is current with them until November 2017.
There are eight nominees. The list is as follows:
Candy Weaver: There was no Communications meeting last month. Investigations were made into a different interactive web publisher to solve some issues that members are having with current provider. Likely switch will occur with January issue.
Strategic Planning Committee
Bill Capstack: Our committee members are Bill Capstack (Chairman), Paul Kirk, Mark Simmons, Dennis Polson, Bruce Bubacz, Joe Otto, Mike Peters (President) and Carolyn Wells (Executive Director)
Our Committee met on November 16th and December 7th.
• Permanent Home for KCBS:
The decision point for buying the building has been amended to December 11, 2015. We are still awaiting some inspection reports.
The structural engineering and the mechanical, electrical and plumbing firms have begun their design services.
Additional pictures were taken of the computer room and forwarded to Dave Compton for review with computer expert Dave Edyburn.
• Finalize the job requirements and transition agreement for the Executive Director:
No progress this month.
• Explore additional ways to expand participation at events:
We are still waiting for the evaluation of the proposed Collegiate Level By-Laws.
The Air Force is getting into the barbecue event arena with an upcoming event at Anderson Air Force Base, Guam involving up to 60 teams. This may lead to competitions at other bases.
• KCBS History:
Carolyn has been exploring various avenues for documenting KCBS history using visuals, film, audio, etc. to document and interview folks who have been around since the beginning. In addition, the second and third generation members have valuable insights to share as to the growth of KCBS and the sport of barbecue. She believes this story will share the Americana aspect of the food group and that it will be worthy of sharing the sense of community within. This is an ongoing initiative.
We ask the board to accept our report.
Philanthropy Committee Report
Dave Compton: We have our application pages online and we're waiting for the applications to start pouring in after the first of the year. I ask that the Board accept this report.
Bill Capstack: I motion to eliminate the table numbers from the cook's report.
Mike Richter: Discussion regarding contest advising that peoples’ choice is required to win GC/RGC
Dennis Polson: Discussion regarding director considered employee of KCBS.
Closed Session Agenda:
Closed Session Agenda:
Randy Bigler: Rep issues
Dave Compton: Wells Awards, contract discussion, building matter
Bill Capstack: Discussion Executive Director