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April Board Meeting Agenda

April 13, 2016

Kansas City Barbeque Society

Board of Directors’ Meeting Agenda

April 13, 2016

 

Roll Call: 

Mike Peters, Randy Bigler, Bill Capstack, Dennis Polson, Mike Hays, Mike Richter, Sandy Fulton, Mark Simmons, Wayne Lohman, Dave Compton, Joe Otto, Arlie Bragg

KCBS Office:  Carolyn Wells, Kim Collier

MMA :

Board pledge:

                Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

                I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.

Minutes of Last Meeting

Sandy Fulton:  I move to accept minutes of the March 9, 2016 meeting.

Financial Statements

Attached are the financial statements for KCBS for the month of March.

The Committee moves that they be approved as presented and entered into the permanent record of the Kansas City BBQ Society.

 

Respectfully Submitted,


Mark Simmons

Treasurer

 

Presidents Report:  Randy Bigler

Sanctioning Report-Kim Collier

NEED BOD APPROVAL

Status

Date R'cvd

Date of Contest

Contest Name

City

ST

Conflicting Contests

Additional Information

Existing Contest

3/29/2016

08/12&13/2016

Holy Smoke BBQ

Liberty

MO

Smokin' Trackside BBQ & Brew Bash

Winston, MO contest is 50 miles away it is a first year contest for Winston. Last year Holy Smoke went up against Cape Girardeau, MO, Emporia KS, and had 28 teams. This is why they want to change their date.

Existing Contest

3/9/2016

08/26-27-2016

BBQ& Lemonade

Lone Jack

MO

East Central State BBQ Cook-Off, Paola Roots Festival Paola, KS 61 miles and Smokin' On Oak Bonner Springs 53 miles

She had to change her date due to location availability. Paola has 65 teams Bonner had 42 she had 16 teams last year. Only 1 team cooked both Bonner and Lone jack

 

IN HOUSE APPROVAL

Date R'cvd

Date of Contest

 New Contest Name

City

ST

3/7/2016

9/24/2016

First Tennessee Bank Mule town BBQ Cook-off( Back Yard)

Columbia

TN

3/7/2016

11/12&13/2016

Six Flags Great Adventure Thrilling' & Grillin" BBQ Competition

Jackson

NJ

3/4/2016

07/29&30/2016

2016 Gilroy Garlic Festival BBQ Championship

Gilroy

CA

2/26/2016

06/03&4/2016

Fire in the Valley Red Bank BBQ(Backyard)

Red bank

TN

2/26/2016

06/03&4/2016

Fire in the Valley Red Bank BBQ

Red bank

TN

3/14/2016

06/04&5/2016

BBQ by the See

Kerteminde

DK

3/16/2016

08/26&27/2016

Smoke on the River Bands, Brews & BBQ

Ceres

CA

3/16/2016

07/22&23/2016

Smoking in the Woods

Kingdom City

MO

3/16/2016

07/22&23/2016

The Kansas Smithfield Guinea Pig

Desoto

KS

2/4/2016

05/27&28/2016

Hog Wild

Robinson

TX

3/24/2016

07/29&30/2016

Birdies Barnyard BBQ

Kohler

WI

3/8/2016

07/15&16/2016

Ribs on the River

Yorkville

IL

3/24/2016

06/24&25/2016

Ribfest (BACK YARD)

Sioux City

IA

3/21/2016

08/05&06/2016

Badger Brew & Que II (Day 2)

Manitowoc

WI

3/21/2016

6/11/2016

Ribs & Rockets(Competitor Series/Invite Only/ Judges Full)

Sacramento

CA

3/23/2016

08/13&14/2016

Valley Music Fest BBQ Cook-off

Russellville

AR

3/21/2016

09/18&19/2016

Rock'n Brews & BBQ Festival

Nampa

ID

2/28/2016

3/3&4/2016

Sparkle City Rhythm & Ribs Festival

Spartanburg

SC

3/15/2016

6/11/2016

Wolfe BBQ Fest 2016

Richmond, Quebec

Canada

3/25/2016

07/01/&2016

Patriotism In The Park- BBQ Contest (BACKYARD)

Bristow

OK

3/25/2016

09/10&11/2016

Philadelphia's Inaugural Fire Up HOPE

Devon

PA

3/24/2016

09/10&11/2016

BBQ The Bear Fest

Bear Lake

CA

     

Date R'cvd

Date of Contest

Existing Contest Name

City

ST

3/9/2016

10/11&12/2016

Holmes Drywall BBQ Cook-off (Invitational Competitor's Series)

Kansas City

MO

3/2/2016

09/16&17/2016

Battle of the Brisket

Mission

KS

12/16/2015

08/20&21/2016

Euregio Barbecue Festival

Heinsber

DE

3/14/2016

08/12&13/2016

Atlanta Bar B Q Festival

Atlanta

GA

3/14/2016

08/26&27/2016

Wild West BBQ Shoot Out

Wendover

NV

3/14/2016

03/11&12/2016

Tonganoxie Days BBQ Blowout

Tonganoxie

KS

3/21/2016

08/05&06/2016

Badger Brew & Que I (Day 1)

Manitowoc

WI

3/12/2016

08/19&20/2016

Winnipeg Barbeque and Blues Festival

Winnipeg

Canada

3/24/2016

10/21&22/2016

Best of the Midwest BBQ Cook-off

Union Grove

WI

2/12/2016

11/11-13/2016

World Barbecue Championship

Orange Beach

AL

3/7/2016

05/21&23/2016

Triple B Festival

Kenora, Ontario

Canada

     

 

 

Sanctioning Report: Sandy Fulton

The Sanctioning Committee met on March 8, 2016

Members Present:  Carolyn Wells, Randy Bigler, Sandy Fulton, Mickey Williams, Mike Fay, Betty Frizzell, Kim Collier, Karrin Murphy 

Members Absence:  Debbie Yopp

Sandy thanked everyone for agreeing to be on this committee.  We reviewed some of the goals for this year and hopefully come up with some action plans to present to the Board.

  • Mentoring new Organizers         
  • How to grow their contests        
  • Satisfying the needs of the cooks at a comp
  • Working with your contest rep
  • Securing judges
  • Sponsorships
  • Vendors 
  • Possibly scheduling regional organizers meetings
  • Town Hall meetings – Regionally
  • Securing and growing Backyard contest
  • Kids Q Competitions
  • Review Sanctioning events
  • Meals Mission    

Kim was asked to share with the Committee some of the obstacles organizers share with her.  She said that the number one question was:  ow do we get sponsors?Hhhhh    How do we find sponsorships?  Where do we look for them?  Kim says she tells them not to count on sponsorships for prize money.  A portion of sponsorship dollars can help with prize money but you need sponsorship money for operating costs also.  Look for sponsorships in cash and trade.  The committee suggested she tell the organizers to look at car dealerships, banks, drug stores, grocery stores.  Mike suggested that all sponsors provide banners and place them where you are doing awards so every picture the people take the sponsors will get more exposure.  Great advertising for the sponsor. Have a sponsorship package with you when you call on prospective sponsors showing the different levels ($) of sponsorship.  

Second question was how we find the teams.  Kim explains to them that they can purchase a list of all teams and addresses only from KCBS for $100.  They really do not want a list of all teams across the country but in their area.

  • Possibly we can make available to them a list in their region for $50.00.
  •  Also suggested was to contact organizers in your region to see if they will give you a list of their competitors.   Realizing that they are protective of their list that they have developed and would not share if their contest was near theirs.
  • Encourage new organizers to visit other competitions and hand out your contest application.  Make sure you ask that organizer if that is ok with them.
  • Social Media is a great way to reach competitors.

Other suggestions to help organizers:

Make sure the organizers web site is easy to read and is complete when they post the website.  Mike stressed that cooks want to know where, when and cost.  They should be able to have that information available to them on the site without searching through the site for that info.

Set up the website so that the cook can pay on line.

Many contests in the Mid-Atlantic permit the cook to make a $25.00 deposit when submitting their application and the balance due 30 days before the competition.  This has worked for many organizers in the Mid Atlantic.

Some organizers require full payment when signing up even when the contest is months away.  Cooks will want to sign up for several contests but is difficult for them to pay the entrance fee to ten contests at once.  By having a deposit that would help the teams.

Be sure policy for refund is a fair one.  Sometimes cancellations by teams can be for a death, a family emergency, employment.  If the organizer still chooses not to refund perhaps applying it to next year’s contest would be an option.

Possibly hold regional organizers meeting

Create on Social Media a site where organizers can reach out to each other.

Create a Webinar; hire a videographer to catch on film a competition, the teams, vendors, entertainment.  Show exactly what a KCBS sanctioned event is and that it is more than a grill and food in a backyard.  Possibly have it on U Tube.  This could be a project for a college to do.

Make sure the competitors applications ads a line:  Make check payable to________________

So many times the checks are made out to the Team and they do not have bank accounts in their team name, therefore cannot cash them.

Make sure Federal Government Form 1099 is given to teams when you give them their winning check.

Do a mass email to organizers of the suggestions to help them with the planning of their event.  This would help Kim tremendously.

Show organizers how to do an Economic Impact study on their event.  This will help with sponsorships and also help with community support.

Mike suggested at the annual Banquet that organizers provide two guarantee judges seats at their contest.  Judges would not have to purchase tickets to win this; they would be given a ticket and then have a drawing at the Banquet for the winners.  Ask judges to donate canned goods for the tickets.  This could help increase judges attendance at the Banquet knowing they could win a guaranteed seat at a competition they want to judge.

The committee will review all of these suggestions and discuss next month.

Next month the committee will discuss Kids Q and the Meals mission and Backyard Competition.


MMA Marketing Report:

 

KCBS/MMA Marketing Report

April 2016

(Stats through 3/1/16 - 3/31/16)

 

Web

  • Total Page Views for March: 411,605
  • Total Unique Users for March: 41,130
  • Time per Visit:  4:32
  • Advertising sold for March: $1,100
  • Judges’ Score Card - completed
  • Downloads CMS Login Creation - completed
  • Philanthropy Page Updates - completed
  • April Projects
    • International Contest Rep Submissions
    • International Membership Form Corrections
    • Sponsor Page Creation/Updates
    • Seal of Approval Page Creation/Updates
    • Media Room Creation/Updates

 

 

250KCBS Meals Mission

  • Current Total – 140, 573 meals (57% of Goal)
  • 62 contests signed up
  • Continual PR/Social Media Updates  
  • Will announce 2015 & 2016 summation in May

 

Sam's Tour:

  • 7 Tour Stops Completed
  • Next Sam's stops are Fort Collins CO and Las Vegas NV

○        Vegas is the first regional 4/23

  • Continuing to push social campaign and ads

 

Great American Cookout Tour

  • 2016 Schedule: waiting on American Royal dates to finalize calendar
  • Tour kicks off at Rock’n Ribs Festival in Springfield, MO on 4/22/16
  • 2015 Sweepstakes: Celebrity BBQ Bash planning in progress
  • Sponsors to-date: McCormick, Tums, Cowboy Charcoal, Bubba Burger, Gateway Drums and Smokers, Grillbot
  • Continual PR/Social Media Promotion

 

PR

  • Social Media, using KCBS, and GAC Facebook and Twitter pages to promote KCBS-related events/promotion
  • KCBS:
  • Twitter Followers: 10953 (+273)
  • Twitter Impressions: 24,459
  • Facebook Likes: 40,693
  • Facebook Reach: 288,863 (note: reach numbers elevated via Sam’s Tour sponsored posts)
  • Total Audience: 51,646
  • Total Impressions: 316,322
  • GAC:

○         Twitter Followers: 5,992 (+63)

○         Twitter Impressions: 6,339

○         Facebook Likes: 24,248

○         Facebook Reach: 2,250

○         Total Audience: 30,240

○         Total Impressions:  8,589

Miscellaneous

  • In talks with companies about Seal of Approval and GAC additions
  • Mike consulting with committee about a new ancillary program
  • Mike attended HPBA with Carolyn
  • Ball Park - New GAC Sponsor

 

 

Marketing Report: Mike Hays

 The Marketing Committee met and discussed several opportunities for additional Member benefits.

Randall Bowman has established contact with Hertz regarding discounts and free rental programs for KCBS and will have additional information next week.  We are also looking at other car rental companies as well as another hotel brand for establishing member benefit programs.

We discussed the need to update and rebrand the "discounts" page on the KCBS website to convey more of a relationship of the discounts to benefits of being a member of KCBS.

We discussed a vendor that had approached us about a marketing program where he would promote a product he makes to organizers of KCBS contests, with KCBS receiving a small portion of any sales he generates if he could use the KCBS name to help in his efforts.  The committee felt that the small monetary benefit was not worth the potential liability of establishing a relationship with an unknown party.

The next Marketing Committee meeting is scheduled for Tuesday, May 3rd, at 7:00 pm Central Time.

  

InternationalWayne Lohman

April Board of Managers Report

The International Board of Managers has requested help from MMA in resolving the problem of when a KCBS Rep submits an international contest score it does not immediately post to the KCBS website.  The KCBS office has to repost the contests results the following Monday morning on the website.  For security reasons, MMA does not recognize IP Addresses outside North America.  We are working with them to resolve this problem so that international people get the score information in a time frame consistent with how US Teams receive theirs.

Period icily, the IOTeam is sending our informational letters to our international organizers addressing the following issues:

  • Contests (grey water, restrooms, ice)
  • Handing our team score results
  • International Website (how to submit photos)
  • International TOY (need for head cooks KCBS number)
  • Directions for how to pay KCBS
  • Articles for BullSheet
  • International Sanctioning Agreement
  • Royal and Jack Criteria

The Board of Managers has announced the selection of 4 CBJ Instructors for Europe, Harry & Linda Havinga and Mayco & Marianne Van Galen.   These four reps have been with us since the beginning of our founding in Europe and have been involved in every aspect of KCBS from judging, organizing, starting new contests, mentoring, informative websites to assisting at CBJ & CTC classes.

We have finalized our first contest in Japan which will be scheduled for the first quarter of 2017.  In addition, we are selecting dates for new country contests in Tallinn, Estonia and San Jose, Costa Rica.  Representatives from Costa Rica will be in Kansas City on April 20 to discuss the sanctioning process and attend a CBJ Class that evening.

 

CBJ Committee Report:  Dennis Polson:  

Minutes for CBJ Meeting- March 29, 2016 - 7:00 pm Central Time                      

 

Committee members attending

Dennis Polson-CBJ Chair

Mike Peters-2nd Chair CBJ

Carolyn Wells-Director

Sammy Phelps

Randy Bigler-President

Nancy Muller

Dave Londeen

Kelly McIntosh

Ralph Williams

Mike Lake

Bill and Debbie Gage

Marge Plummer-Judge

Bunny and Rich Tuttle

Carol Bigler

Corey Linton-Organizer

Should family members of team members judge where team is competing

There was a discussion to answer the question-If a judge is cooking with a team in order to fulfil his or her Master CBJ requirement, should his or her spouse, partner, or family member be allowed to judge that contest?  After a lengthy conversation, it was decided by the committee to allow the Rep at the contest use their discretion as to what to do. It was suggested the family member (as long as they were not part of the team-see Advisory 3.11) be used as Table Captains, at the turn-in area or the leftover area.  They are not to be involved in number changing.  There is nothing in the rules or advisories limiting them to these area and the rep may allow them to judge at the contest if they so desire. It was decided that a family member of a team member may be allowed to judge at a contest where that team is competing, as long as the family member leaves the cook site by midnight the night before the contest day and that they have no contact with the team until after the completion of the judging.

If this family member is to be used as a Table Captain or Judge, it was decided that no Rep should track the family member’s entry to make sure it did not land on their table. It was decided that would violate two previous advisories: blind judging and arranging entries on the trays.

Table Captains fanning out score cards

The committee agreed that Table Captains should not fan out the judging slips on their table for any reason. They should fan them out while holding them in their hands to check to see if they are filled out completely and are legible. Because there is no rule or advisory governing this issue, Dennis was asked to take one to the KCBS Board of Directors for approval. The following is his submission:

       

5.07 Fanning out judges’ score cards

Question: May Table Captains fan out judges’ score cards on the table in front of the judges?

Opinion: NO. The Table Captain may not fan out the judges’ score cards face up on the table in order for the judges to see the scores. The Table Captain may not use the actual scores in the discussion of the entries. The Table Captains are to encourage discussion on Appearance, Taste, and Tenderness of the entries just judged. The Table Captain will make no statement as to 180’s that may appear on the score cards.

 

Scoring Too High/Too Low

After discussing the pros and cons of the system we now have in place for Reps to address this issue, it was decided to continue using the protocols already set forth in advisory 3.15 of the Rep Advisory, page 18.

Should someone wanting to be a Certified Table Captain be required to take a CBJ class

After a brief discussion, this was tabled for further discussion at a later time.

Table Captain Tracking Slip

It was decided by Dennis that Kelly McIntosh and Nancy Muller would work on a new Table Captain Tracking slip to be submitted to the committee and then to be approved by the board for use at contests. Good ideas were shared as to how the new forms should look.

Continuing Education Questions

Dennis asked Marge Plummer, Mike Peters, Dave Londeen and Carol Bigler to work on the current questions and report back to the committee next month with their recommendations for the changes to be made. 

MCBJ Test

This was tabled. We will discuss the MCBJ later on after the continuing education questions are corrected and revised to the committee’s satisfaction.

Meeting was adjourned at 8:11pm central time.

Respectfully,

Carol D. Bigler

I move to approve Rep’s Advisory 5.07 Fanning out judges’ score cards

Question: May the Table Captains fan out judges’ score cards on the table in front on the Judges?

Opinion: NO.  The Table Captain may not fan out the judges’ score cards face up on the table in order for the judges to see the scores.  The Table Captain may not use the actual scores in the discussion of the entries.  The Table Captains are to encourage discussion on Appearance, Taste, and Tenderness of the entries just judged.  The Table Captain will make no statement as to 180’s that may appear on the score cards.

Rep Committee:  Dennis Polson:  

Rep. Committee Meeting

April 6, 2016 at 7 pm CDT

 

Members Present: Dennis Polson, Chair; Mike Hays, Vice Chair; Ralph Weller, Bill Gage, Debbie Gage, Maxine Kilgore, Mike Eberle, Linda Polson, Ralph Williams,  Carolyn Wells, KCBS Executive Director; and Kim Collier, Office Staff.

Dennis called the meeting to order and brought up a question about a comment card with a statement that cook “would have received a higher score if he had included money muscle.” Dennis asked the committee how that type of situation should be handled. Several different opinions were voiced; issue is to be discussed further at next meeting.

Dennis read a Judge's Meeting statement about the amount of time and money that cooks have invested prior to a contest and asked if the statement is still being read by Reps. Per committee members, some Reps are still reading the statement although all Reps have been advised that they are NOT to do so.  Dennis will send a reminder to Reps.

Dennis asked the Committee's opinion about using obsolete 180 star and 180 round pins for Kid's Q and Backyard contests. Carolyn reported that there are approximately 500 star pins and 400 round pins, in addition to any Reps may still have on hand.  Following discussion, it was decided that Dennis will write a proposal for the BOD to use the old round pins for Kid's Q 180s and the stars for Backyard 180s.

Dennis reviewed a discussion by the CBJ Committee about a Judge cooking for his/her Master CBJ and their partner judging the contest. Following discussion, Ralph Williams made a motion, seconded by Mike Eberle, to leave things as they are now, monitor the situation and deal with it later if issues arise.

Dennis related a complaint about Table Captains fanning out score cards at the table in front of Judges. He read the advisory wording approved by the CBJ Committee at their recent meeting. The Rep Committee agreed with the Advisory and wording.

The committee discussed the problem of some Judges scoring too high or too low and whether the Rep should talk with the Judge during or after the contest. It was decided that committee members will give the issue more thought and discuss again at the May meeting.

Dennis reported that he and Linda polled all cooks at 2 recent contests about hard copy vs electronic results and all cooks voiced that their preference is hard copy results handed out at the contest. Other Reps who had polled cooks at their contests received the same feedback. Dennis will pass that information on to the Technology committee.

Dennis & Mike Hays reported that the Judges Score program is almost ready to be tested, possibly as soon as next week, after some final glitches are worked out.

Dennis reviewed information that was sent to all Reps about not stacking turn in boxes until after appearance scoring.

Rep Manual review was begun. If Committee members find spelling, typographical, or grammatical errors, they are to send that information to Ralph Williams with incorrect information highlighted in yellow and correction in red. Ralph will make changes on the Master Copy for Committee and BOD approval at a later meeting.

Rep Advisory Manual will be discussed at a later meeting.

The meeting was adjourned at 8:03 pm.

Next meeting will be May 4th at 7 pm CDT.

 

Linda Polson

Recording Secretary

 

The Rep Committee recommends that the old 180 stars pins be used for the Backyard 180 score and the old 180 round pins for the Kid’s Q 180 score.

 

I move that the old 180 stars pins be used for the Backyard 180 score and the old 180 round pins be used for the Kid’s Q 180 score, until supply is depleted.

Tech Committee-Joe Otto

The Tech Committee met April 5,2016:

 

1.  The KCBS office now has access to make changes to our website, no issues have been reported.  Karrin will continue to monitor and report to the committee.

2.  We are ready to have trials for the Judges Score program; however, we are not ready for full implementation.  Judge number and name verification to ensure proper feedback is sent to the right judge.  Discussing possible options.

3.  We are requesting a modifier to identify international teams/scores to facilitate International TOY.

4.  We are requesting the ability to track Backyard points to facilitate Backyard TOY.

 

Banquet Committee:  Sandy Fulton

MARCH 15, 2016

Committee Members Present:  Randy Bigler, Carolyn Wells, Carol Bigler, Sandy Fulton

Committee Members Absent:  Darrell Meade, Raye Keyes, Barbara Driscoll, Sybilla Hawkins

Members agreed to change meeting time to third Tuesday of the month 10 AM CST, 11 AM EST.

Committee had received the web address of the Marriott hotel and reviewed the site.  The hotel rate will be $124.  Carolyn said that it is a beautiful property and a great site for our 2017 Banquet.

It was decided that Raye will coordinate the date and time for the menu tasting.  Randy and Carol and Barbara Richter would be glad to participate in the tasting.  Raye will let them know the date options.

We discussed the tremendous cost of the AV at this year’s banquet.  Raye will decide on what level we need the AV equipment and then check with the hotel and outdoor sources to find out which is more cost effective.  Randy said he would check with KCBS members in the area that might possibly be in the AV business and let Ray know.

The committee members present unanimously agreed that the Friday night party was a huge success.  We received so many compliments on the event, so we want to continue having it.  Carolyn suggested a block party.  There is a perfect area at the hotel for this.  We could have a grilling Category and People’s Choice contest.  Possibly, hamburgers, steak, seafood, bbq etc.  Bluegrass music, craft beer would also be part of the party.  Randy and Carol are going to look into having Jack Daniels or a Moonshine Company in the area be sponsors and what they are willing to contribute financially to have it as their event..  They will look into it and report back to the committee.  Raye will check with hotel to see if they will permit this on property. Possibly a Redneck Comedy Tour as additional entertainment.  Whatever the cost, Sandy will approach the Board for their approval.

It was suggested to move the time of the guest speaker perhaps at a luncheon and finding a sponsor to help with the cost.  There were suggestions for Guest speaker.  It was decided to add two members to our committee from the Atlanta area that could help with the selection and possibly help with finding a sponsor.  Sandy will contact the two members.

Meeting Rooms will be needed for the following committees:  Rules, Reps, Organizers, CBJ, Marketing and Table Captain Class.  On the Table Captain Class will have them pre-register to see how many are interested.  Raye will assign meeting rooms and times.  Carolyn said that Charlie Barrineau has volunteered to be a speaker on his Economic Impact Study.

Sponsorships will again be handled by MMA with Raye overseeing it.

Possibly Sam’s Club, Yetti, Smithfield KCBS Gear might be interested in having display tables at the event.

Possibly plan an outing on Saturday for spouses or members.  Having two members from the area would help choosing areas to see.  Since there are many craft breweries in the area a craft brewery tour might be a great choice.  Raye will coordinate this once the sites are discussed.

Important to have something special planned for our Lifetime Members.  Whatever we decide we will do it on Friday night.

Other items needed to be discussed but will do it at the April meeting when all of the members will be able to participate.

Barbara Richter has agreed to be Co-Chair of the Committee.  Raye will be the coordinator for KCBS.

Next meeting will be April 19that 10 AM CST.

Respectfully submitted,  Sandy Fulton

 

 

Membership Report:  Mike Peters: 

 Membership Committee Report April 2016

 

Membership March 2016

Active Members 21062

New Members 703

New from CBJ Class 401

Renewed Members 1660

Non Renewed 907

New from Website 255

Total Lifetime Members 952

International Members 1131

Countries Represented 27

 

Membership Committee met on Wednesday March 16. 

 

Committee discussed the current KCBS Referral program which rewards members with a $5 credit for referring new members. Currently working with the KCBS office to document member/non member cook teams at contests and implementing an immediate $5 payment to contest representatives signing up new cook teams as members at contests. Also working with Advanced Online to offer $5 Gift Certificates to members who refer new members to KCBS.

Discussing a membership drive concept at contests. 

Reviewing the membership application.

I ask the board to accept this report.

 

Mike Peters - Membership Chair

 

 

Rules Committee Mike Richter

The Rules Committee met March 14th.  The committee was requested to review a sentence in Rule #7.  The sentence reads "When the contest organizer supplies the meat, the contestant is not required to enter only that meat."  Specifically the removal of word "not" was discussed.  The committee plans to submit proposed guidelines for instances when organizers supply the meats.  The proposed guidelines and removal of the word "not" will be included in a future motion.  The next committee meeting is April 11th.   

Nominating Committee:  Arlie Bragg:  

 I received all materials from Sandy this last week from last year! 

There is no report this month.

 

Communications Committee:  Mark Simmons  

The Communications Committee met via conference call on March 23, 2016.

On the  call were Carolyn Wells, Mark Simmons, Bill Capstack, Randy Bigler, and Candy Weaver.

 

The Committee discussed the possibility of adding a couple more members. They will be called before the next meeting.

We also discussed the possibility of a "Go Digital" request  (i.e. Save a tree), or something to that effect to be in every e-blast that goes out to the membership.

We also want to urge the board members, contest reps, organizers, cooks, judges and anyone else in KCBS to help us "beef up" the content and human interest side of the Bullsheet by providing reports, articles, human interest stories or other reports to Karrin Murphy at the office for her review. The season is now going strong and there are many opportunities to expand our coverage.

There was discussion among the committee regarding email addresses and such in the member profiles. It was mentioned that many organizations, websites, commercial accounts and banks allow the account holder to update their own information to keep it current. Following that discussion, the committee elected to present the following recommendation in the form of a motion:

The Communications Committee recommends that through the Technology Committee, a member profile could be created that is accessible by the members to that the members can be responsible to keep their information up to date (i.e. address, email, birthdate, anniversary, etc.) ... (Excluding Team name)

Respectfully Submitted,

Mark Simmons

Chairman

Communications Committee

 

Strategic Planning Committee:  Bill Capstack

STRATEGIC PLANNING COMMITTEE REPORT

April 2016

 

Our committee members are Bill Capstack (Chairman), Joe Otto (Co-Chair), Bruce Bubacz, Sybilla Hawkins, Paul Kirk, Skip Sayles, Mark Simmons, Jon Williams, Randy Bigler (President), and Carolyn Wells (Executive Director).

 

Our future meeting schedule:  1st and 3rd Mondays (unless there is a holiday) 7-8 P.M. (CST)        April  18;  May  2, 16; June  6, 20;  July 18;  August 1, 15;  September 19;  October 3, 17;  November 7, 21;  December 5, 19;and January 2017  2, 16.

 

Permanent Home for KCBS:

  • The Exclusive Right to Lease Listing Agreement with Tom Houts has been signed.  He has taken the following steps thus far :

-          Developed the brochure which was provided to each board member for review.

-          A lease sign has been ordered and will be installed shortly.

-          The listing has been uploaded onto CoStar and Loopnet which are the MLS databases for commercial property.

-          Actively talking with brokers to get their clients to view the property.

  • CLOSED SESSION:  Discussion of the latest developments concerning the new building with motion(s) to follow.

 

Develop and Finalize the Executive Director Transition Agreement, Duties, Responsibilities and Competencies:

  • An appointment to continue the process is set for April 19th with HR firm. 

 

Finalize Procedures and Rules for the Collegiate Division:

  • The legal review of the bylaws, constitution, and chapter documents has been completed.
  • This initiative has many legs and has the potential to be a great addition to the KCBS legacy.

 

Explore Additional Ways to Expand the KCBS Brand and Increase Participation at Events:

  • There is a motion to follow this report to approve the Beef Ribs ancillary event standards.
  • We are also developing ancillary event guidelines for Salt Water Crayfish (Spiny Lobster), Fresh Water Crayfish, Lobster, and Catfish.
  • We are exploring the development of grilling competitions.

 

We ask the board to accept this report.

 

 

MOTION:  A motion is made to approve the Beef Ribs ancillary event standards:

 

 

KCBS – ANCILLARY CATEGORY GUIDELINES - BEEF RIBS

 

Beef Ribs:

  • Categories:

-          Beef Short Ribs – Defined as Beef Chuck Short Ribs and must be at least        3-inches in length.  Short rib slabs usually come in four bone slabs.  The bones must be attached to the meat for turn in!

-          Beef Back Ribs - Defined as the seven bones that come from the prime rib roast.  Back ribs shall be no less than 6-inches or no more than 8-inches in length.  The bones must be attached to the meat for turn in!

  • Scoring:  The standard KCBS weighted scoring system will be used for Appearance, Taste and Tenderness/Texture:

                           Appearance:  .5600 (14.00% of total score)

                           Taste:  2.2972 (57.43% of total score)

                           Tenderness/Texture:  1.1428 (28.57% of total score)

  • Turn-in times will be at the election of the organizer and will be stated in the contestant packet and at the cook’s meeting.
  • Contest Organizer will provide one or two turn-in containers or a platter.  The containers need “NOT” be closed or covered.
  • Ribs are to be cooked with charcoal and/or wood pellet fires.
  • The following cleanliness and safety rules will apply:

             a. No use of any tobacco products while handling meat.

             b. Cleanliness of the cook, assistant cooks, cooking devices(s) and the teams 

                 assigned cooking space is required.

             c. Shirt and shoes are required to be worn.

             d. Sanitizing of work area should be implemented with the use of a bleach/water     

                 rinse (one cap/gallon of water). Each contestant will provide a separate 

                 container for washing, rinsing, and sanitizing of utensils.

             e. Prior to cooking, meat must be maintained at 40° F. or less.

             f. After cooking, all meat: must be held at 140° or above or Cooked meat shall be

                cooled as follows: Within 2 hours from 140°F to 70° F and within 4 hours from

                70° F. to 41° F. or less.

            g. Meat that is cooked, properly cooled, and later reheated for hot holding and

                serving shall be reheated so that all parts of the food reach a temperature of at

                least 165° F. for a minimum of 15 seconds.

  • Contestant must turn-in six (6) or more ribs
  • Garnish is optional and open.

 

Philanthropy Committee Report:   Dave Compton

As of Friday all of our applications for KCBS Scholarships are in with all of their supporting documents.  The applications were due in by March 31st at 11:59 pm and we gave all applicants until Friday at 5:00 pm to get everything else submitted, like Letters of Recommendations, transcripts, etc.

 

This year we have 70+ applications to go through and from what I've glanced at, we have a very impressive group again this year.  The Committee will start to work on these this coming Monday, April 11th and we'll have our phone conference call on Thursday, April 28th to make our final recommendations to the Board.

 

Please accept this Report,

Dave Compton

 

 

Old Business

New Business

 

 

Closed Session Agenda:

To talk about a rough budget for this year's Scholarships.

To talk about the eligibility of one student.

Discussion of the latest developments concerning the new building with motion(s) to follow.

 

After Closed Session:

Our Best of the Best 700 180 100+