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December Board Meeting Quick Notes

December 19, 2016

Kansas City Barbeque Society

Board of Directors’ Meeting Quick Notes

December 14, 2016

 

Member request to speak: 

Roll Call: 

Mike Peters, Randy Bigler, Bill Capstack, Dennis Polson, Mike Hays, Mike Richter, Sandy Fulton, Mark Simmons, Wayne Lohman, Dave Compton, Joe Otto, Arlie Bragg

KCBS Office:  Carolyn Wells, Kim Collier

MMA: 

Board pledge:

                Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.

                I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.

Minutes of Last Meeting

Sandy Fulton:  I move to accept minutes of the November 9, 2016 meeting.  Bill Capstack seconded.  Motion passed.

Financial Statements:  Mark Simmons 

The Finance Committee moves that the financials be approved as presented and entered into the permanent record of KCBS.  Mike Hays seconded.  Motion passed.

 

This concludes my report. 

Respectfully Submitted,


Mark Simmons

Chairman

Treasurer

President’s Report

Randy Bigler:  I want to thank all of the Board Members for a great year and all of their hard work.  Please pass on to your committee members my sincere thanks.

 

Sanctioning Report:  Kim Collier 

Created Date

Start Date

End Date

Event Name

Contest Location

12/6/2016

7/21/2017

7/22/2017

Arvada on Tap - A Craft Beer and BBQ Fest

Arvada, CO

12/6/2016

8/18/2017

8/19/2017

Flint Hills Beef Fest BBQ

Emporia, KS

12/6/2016

9/8/2017

9/9/2017

Derby BBQ Festival

Derby, KS

12/5/2016

5/5/2017

5/6/2017

Brew, Blues, & Bar-B-

Lansing, KS

12/5/2016

6/9/2017

6/10/2017

Blue Ridge BBQ & Music Festival

Tryon, NC

12/5/2016

6/16/2017

6/17/2017

HOG and STEER BBQ Championship and Festival

Oconomowoc, WI

12/5/2016

7/7/2017

7/8/2017

10th Annual Wellsville BBQ Cookoff

Wellsville, MO

12/5/2016

7/7/2017

7/8/2017

Johnson County Fair BBQ Challenge

Warrensburg, MO

12/5/2016

8/18/2017

8/19/2017

SMSU Smokefest

Marshall, MN

12/5/2016

8/18/2017

8/19/2017

Madison Ribberfest BBQ & Blues Festival

Madison, IN

12/4/2016

3/31/2017

4/1/2017

6th Annual Santa Anita Winners Circle BBQ Championship

Arcadia, CA

12/4/2016

4/7/2017

4/8/2017

Smoke on the Falls

Gadsden, AL

12/4/2016

4/22/2017

4/22/2017

Southern Hotwing Festival (COMPETITOR SERIES)

Memphis, TN

12/4/2016

4/28/2017

4/29/2017

*Backyard BBQ Festival Brawl (BACKYARD ONLY)

Murfreesboro, TN

12/4/2016

4/28/2017

4/29/2017

*Smokin on the Prairie BBQ Cook-off

Stuttgart, AR

12/4/2016

5/12/2017

5/13/2017

*Rockin BBQ

Warsaw , IN

12/4/2016

5/12/2017

5/13/2017

Minnesota in May

Falcon Heights, MN

12/4/2016

5/19/2017

5/20/2017

6th Annual Valley Veterans BBQ Competition

Valley, NE

12/4/2016

5/19/2017

5/20/2017

*Salt City BBQ Festival

Syracuse, NY

12/4/2016

5/26/2017

5/27/2017

*RED, WHITE and BAR-B-Q ( DAY 1)

Westmont, IL

12/4/2016

5/27/2017

5/28/2017

*RED, WHITE and BAR-B-Q ( DAY 2)

Westmont, IL

12/4/2016

6/2/2017

6/3/2017

*Elf Khurafeh Shine Center

Clio, MI

12/4/2016

6/2/2017

6/3/2017

Variety Children's Charity BBQ Bash

Memphis, TN

12/4/2016

6/2/2017

6/3/2017

Hog Happenin BBQ & Bike Fest

Linconlnton, NC

12/4/2016

6/9/2017

6/10/2017

Delta Smoke BBQ Contest

Wynne, AR

12/4/2016

6/9/2017

6/10/2017

*California Honey Harvest Festival & BBQ Championship

Fillmore, CA

12/4/2016

6/16/2017

6/17/2017

*Miles City Cowtown Cookoff

Miles City, MT

12/4/2016

6/16/2017

6/17/2017

*Eureka BBQ Bash

Eureka , KS

12/4/2016

6/16/2017

6/17/2017

Desoto Shrine Club BBQ Cook off

Nesbit, MS

12/4/2016

6/16/2017

6/17/2017

Wolf BBQ FEst Richmond 2017

Richmond, Quebec,

12/4/2016

6/17/2017

6/18/2017

Smoke Out in the Valley

Buckner, MO

12/4/2016

6/23/2017

6/24/2017

Smokin On The Pecos-Doubleheader-Day 1

Artesia, NM

12/4/2016

6/24/2017

6/25/2017

Smokin On The Pecos-Doubleheader-Day 2

Artesia, NM

12/4/2016

7/7/2017

7/8/2017

Wine Country Big Q Competition and Festival

Petaluma, CA

12/4/2016

7/14/2017

7/15/2017

Cookin On Kampeska

Watertown, SD

12/4/2016

7/21/2017

7/22/2017

*Up in Smoke BBQ Bash

Mason City, IA

12/4/2016

7/21/2017

7/22/2017

WNC BBQ Festival(Smokin in the Valley)

Maggie Valley, NC

12/4/2016

8/4/2017

8/5/2017

*Rossville Tall Corn Festival BBQ Contest

Rossville, Ks

12/4/2016

8/4/2017

8/5/2017

*San Luis Valley Beat the Heat BBQ

Alamosa, CO

12/4/2016

8/11/2017

8/12/2017

*Casa Grab, Root & Growl

Woodword, OK

12/4/2016

8/11/2017

8/12/2017

*Smokin Trackside BBQ Bash

Winston, MO

12/4/2016

8/25/2017

8/26/2017

Big Bad BBQ in Boydton

Boydton, VA

12/4/2016

8/25/2017

8/26/2017

*The Great Catskill MTN BBQ Fest

Fleischmanns, NY

12/4/2016

8/25/2017

8/26/2017

Grills N Grills

penn Valley, CA

12/4/2016

9/1/2017

9/2/2017

Rockin Apples

Appleton City, Mo

12/4/2016

9/8/2017

9/9/2017

IGD Championship BBQ Contest-SMOKIN IN THE GOAT PEN

Millington , TN

12/4/2016

9/8/2017

9/9/2017

*Independence Fire & Ice BBQ

Independence, MO

12/4/2016

9/15/2017

9/16/2017

*Butler Chambers Of Commerce BBQ & Hucksters Days

Butler, MO

12/4/2016

9/15/2017

9/16/2017

3rd Annual Hot Q's & Cold Brews BBQ Championship

Oroville, CA

12/4/2016

9/16/2017

9/17/2017

Het BBQKampioenschap Van Het Waasland 2017

Sint Niklaas,

12/4/2016

9/22/2017

9/23/2017

Bikes, Blues and BBQ

Fayetteville, AR

12/4/2016

9/30/2017

10/1/2017

Red, White and Que

Cresskill, NJ

12/4/2016

10/13/2017

10/14/2017

Anchor City Cook Off

Centralia, MO

12/4/2016

10/27/2017

10/28/2017

Smokin the Fort BBQ & Blue Grass Festival

Fort Gibson, OK

11/28/2016

6/10/2017

6/11/2017

*Mocklahoma Ribs & Roll BBQ Championship-Day 2

Okmulgee, OK

11/23/2016

4/8/2017

4/9/2017

Barn Burner BBQ

Chilliwack, British of Columbia ,

11/23/2016

4/14/2017

4/15/2017

Grilln-N-Chilln Memorial (BACKYARD ONLY)

Gurley, AL

11/23/2016

4/14/2017

4/15/2017

21st Annual Fire House BBQ Cook-Off

Kings Mountain, NC

11/23/2016

4/21/2017

4/22/2017

9th Annual VFW Post 846 KCBS BBQ Challenge

Overland Park, KS

11/23/2016

4/28/2017

4/29/2017

*Morris Twister Days

Morris, OK

11/23/2016

6/2/2017

6/3/2017

*Piggin In The Park

Woodruff, SC

11/23/2016

6/9/2017

6/10/2017

*Mocklahoma Ribs & Roll BBQ Championship-Day 1

Okmulgee, OK

11/23/2016

6/10/2017

6/11/2017

*KCBS International BBQ Contest Vuur en Vlees

Deurne,

11/23/2016

6/16/2017

6/17/2017

Peak City Pig Fest

Apex, NC

11/23/2016

7/7/2017

7/8/2017

*16th Annual Bordertown Bash

Fort Smith, AR

11/23/2016

7/14/2017

7/15/2017

*BBQ 'Loo & Blues TOO!

Waterloo, IA

11/23/2016

7/28/2017

7/29/2017

*Smoke in the Grove

Spring Grove, PA

11/23/2016

7/28/2017

7/29/2017

Smokin Hot Cars & BBQ

Iola, KS

11/23/2016

7/28/2017

7/29/2017

EffingHam-Jam

Effingham, IL

11/23/2016

7/29/2017

7/29/2017

*Binghamton BBQ Battle(COMPETITOR'S)

Johnson City, NY

11/23/2016

8/4/2017

8/5/2017

*Pigs & Pedals

Ashboro, NC

11/23/2016

8/18/2017

8/20/2017

Hudson Valley Ribfest

New Paltz, NY

11/23/2016

8/25/2017

8/26/2017

Grill Games

Kenosha, WI

11/23/2016

9/2/2017

9/3/2017

Big Muddy Brew N Que

Winona, MN

11/23/2016

9/22/2017

9/24/2017

*Great Maine BBQ Challenge

Bangor, ME

11/23/2016

9/29/2017

9/30/2017

*Bryant's Buzzin BBQ Bash

Bryant, AR

11/23/2016

10/6/2017

10/7/2017

*BBQ & Blues on the Levee

Helena, AR

11/23/2016

10/13/2017

10/14/2017

Dana Point State BBQ Championship

Dana Point, CA

11/23/2016

10/20/2017

10/21/2017

*Big Buffalo Crossing BBQ Cook-off

Munfordville, KY

11/23/2016

10/27/2017

10/28/2017

Border War Barbeque

Osawatomie, KS

11/22/2016

4/22/2017

4/23/2017

Atlanta Motor Speedway BBQ

Hampton , GA

11/22/2016

4/29/2017

4/30/2017

Smoke By the River

Cazis,

11/22/2016

5/13/2017

5/14/2017

Smokin Q at Lynnwood Ranch

Okotoks, Alberta,

11/22/2016

5/19/2017

5/20/2017

Bloomin' BBQ & Bluegrass

Sevierville, TN

11/22/2016

7/15/2017

7/16/2017

*Rotary Ribs and Rhythm & Blues

Auburn, NY

11/22/2016

8/26/2017

8/27/2017

Regahfest 2017

The Hague,

11/22/2016

9/8/2017

9/9/2017

Ribs, Rod & Rock'n Roll

Vermillion, SD

11/22/2016

9/22/2017

9/23/2017

Smoke in the Park

Lemoyne, PA

11/21/2016

5/5/2017

5/6/2017

*Sertoma 48 BBQ

Lawernce, KS

11/21/2016

5/12/2017

5/14/2017

*BBQ Jamboree

Fredericksburg, VA

11/21/2016

8/24/2017

8/25/2017

6th Annual Death Door Barbeque(DAY 1)

Washington Island, WI

11/21/2016

9/15/2017

9/16/2017

*Rock'n Brews & BBQ Festival

Boise, ID

11/21/2016

9/22/2017

9/23/2017

Grilling & Chillin BBQ

Owensboro, KY

11/21/2016

9/22/2017

9/23/2017

Murphysboro BBQ Cookoff

Murphysboro, IL

11/21/2016

9/22/2017

9/23/2017

Shawnee Great Grillers State Championship Barbeque

Shawnee, KS

11/18/2016

1/13/2017

1/14/2017

1st Annual Collard Green Festival(BACKYARD)

Evergreen, AL

11/18/2016

6/2/2017

6/3/2017

*Horse Town Brew B Que Festival

Norco, CA

11/18/2016

8/25/2017

8/26/2017

Raider Red Meats BBQ & Ribeye Championship

Lubbock, TX

11/18/2016

9/8/2017

9/9/2017

*Beak Week BBQ Challenge

Goldsboro, NC

11/18/2016

10/6/2017

10/7/2017

*Leavenworth Break-out BBQ

Leavenworth, KS

11/14/2016

5/12/2017

5/13/2017

Roman Roast on the River

Rome, GA

11/14/2016

6/2/2017

6/3/2017

*Kelley Wilson BBQ

Kansas City, MO

11/14/2016

6/2/2017

6/3/2017

PigMaina Lima State Championship BBQ & Blues Festival

Lima, OH

11/14/2016

7/28/2017

7/29/2017

*The Great Adirondack BBQ

Old Forge, NY

11/14/2016

8/11/2017

8/12/2017

Smokin in McMinnville

McMinnville, TN

11/14/2016

10/13/2017

10/14/2017

CIBR-BBQ Central Illinois Bragging Right BBQ

Arthur, IL

11/10/2016

5/5/2017

5/6/2017

Apple Blossom Bar-B-Q

St. Joseph, MO

11/10/2016

6/23/2017

6/24/2017

Hog Wild BBQ Festival

Chandler, OK

11/10/2016

6/23/2017

6/24/2017

Great Lenexa BBQ Battle-Kansas State Championship

Lenexa , KS

11/10/2016

6/23/2017

6/24/2017

9th Annual Auburn Hills Barbecue Cook-off

Auburn Hills, MI

11/10/2016

8/11/2017

8/12/2017

Birdy's Pitmaster BBQ Competition

Kohler, WI

11/10/2016

8/18/2017

8/19/2017

BBQ and Fly In on the River

Excelsior Springs, MO

11/10/2016

9/2/2017

9/3/2017

1st International Suydersee BBQ Contest

Zeewolde Flevoland,

11/10/2016

9/15/2017

9/16/2017

*Marshall County Blazin' BBQ & Bluegrass

Plymouth, IN

11/9/2016

9/1/2017

9/2/2017

*Bedford Blues & BBQ Festival

Bedford, TX

11/8/2016

3/17/2017

3/18/2017

*Corums Building Center BBQ (BACKYARD)

Hartselle, AL

11/8/2016

5/6/2017

5/6/2017

*The Pearl City Picnic( Competitor's Series

Muscatine, IA

11/8/2016

5/27/2017

5/28/2017

BBQ Blues & Brews on the Bay

North Bend, OR

11/8/2016

6/2/2017

6/3/2017

*Smokin For Garrett

Boonville, IN

11/8/2016

6/23/2017

6/24/2017

Triple B Festival Day 1

Kenora, Ontario,

11/8/2016

6/24/2017

6/25/2017

Triple B Festival Day 2

Kenora, Ontario,

11/8/2016

7/7/2017

7/9/2017

New Jersey State Barbecue Championship

North Wildwood , NJ

11/8/2016

9/22/2017

9/23/2017

Butts and Beans BBQ Challenge

Newton, NC

11/8/2016

11/10/2017

11/11/2017

Smoke on the Harbor BBQ throwdown

Mt. Pleasant, SC

11/7/2016

2/4/2017

2/5/2017

Yak Ales Melbourne Barbecue Festival

Melbourne,

11/7/2016

6/23/2017

6/24/2017

Silicon Valley BBQ Championship

Santa Clara, CA

11/7/2016

6/24/2017

6/25/2017

Cookin Camargue

DeLes Mer,

11/7/2016

7/1/2017

7/2/2017

BBQ An Der Burg

Geestland, ,

11/7/2016

7/14/2017

7/15/2017

*Gold Ribbin' BBQ Fest of Greater Green Bay-Heat1

Green Bay, WI

11/7/2016

7/15/2017

7/16/2017

*Gold Ribbin' BBQ Fest of Greater Green Bay-Heat 2

Green Bay, WI

11/7/2016

9/15/2017

9/16/2017

Bands & BBQ at the Point

Carrillton, KY

11/7/2016

10/7/2017

10/8/2017

5th Annual BBQ Society Cook-Off

Hoofddorp,

 

Needs BOD approval

 

Mayetta KS is needing to change their date due to Potawatomi Nation is having their conventions on their normal date. The contest date is the same date as Burlington KS  07/14&15/2017  85 miles only 2 contest on this date in KS  both contest had over 40 teams.

 

The Board asked Kim to follow up with Mayetta Kansas because of the events being on the same date.  Report back to the Board by next month’s meeting.  Approval is currently on hold until we have more information. After Kim’s report to the Board the Board will make their decision.  Their concern is that both are on the same date and only 85 miles apart and Burlington is an established event for that date.

 

 

SANCTIONING COMMITTEE MINUTES

November 8, 2016

7 PM CST

Members: Carolyn Wells, Randy Bigler, Debbie Yopp, Kim Collier,  Karrin Murphy, Mickey Williams, Michael Fay, Betty Frizzell, Sandy Fulton

 

The Committee discussed the confirmation of Graham Wilson speaking at the Annual Banquet.  His session will run from Noon to 3 PM on Saturday.  Box lunches will be available.  Members are asked to contact Raye Keyes to reserve their Box Lunch. There have been several requests on the Organizers Facebook Page concerning the possibility of us recording his presentation.  We will be looking into this.

Kim and Karrin will be working on the ad for the Video Contest and placing the ad in the Bullsheet when it is ready.  Dave Compton will be on our conference call at our December meeting to discuss the amount of scholarship we would like to offer.  He will then present it to the Board of Directors for approval.

Debbie has completed the Questionnaire for Survey Monkey.  There were a couple changes made.  Kim will be sending it out to all of the Organizers and share the results with the Sanctioning Committee and then with the Board of Directors.

At the December meeting we will review our accomplishments for 2016 and discuss possible goals for 2017 Sanctioning Committee Chairperson.

Meeting adjourned.

 

 

KCBS/MMA Marketing Report

December 2016

 

(Stats through 11/1/16 - 11/30/16)

 

Web

  • Total page views for November: 271,095 (-36%)
  • Total Unique Users for November: 26,298 (-48%)
  • Time per Visit: 4:18 (+15%)
  • Advertising sold for November: $0
  • Scorecard Page Hits - See additional report
  • Webpage dedicated to donations - in progress
  • Team Bio Page Updates - in progress
  • Membership Application Form Updates (rate increases) - in progress

 

250KCBS Meals Mission

  • Current Total to Date – 292,989 meals
  • 127 Contests Signed Up to Date

 

Sam's Tour

●   On­going coordination, planning, and logistics for 2017 Sam’s Tour

  • 2017 Schedule

 

Great American Cookout Tour

  • 2017 presentations in process
  • Major event stops completed: 20 of 20
  • Retail stops completed: 50 of 50
  • Ongoing 2017 Schedule planning

 

PR & Social Media

KCBS:

  • Twitter Impressions: 28,900 (55.3% -)
  • Facebook Page Likes: 47,706 (1.18% +)
  • Facebook Reach: 135,441 (1.41% +)
  • Instagram followers: 1,172 (8.72% +)
  • Total Audience: 61,674 (1.34% +)

GAC

  • Twitter Followers: 6,839 (1.21% +)
  • Twitter Impressions: 4,700 (47.2% -)
  • Facebook Page Likes: 24, 196 (0.11% -)
  • Facebook Reach: 8,646 (56.2% -)
  • Instagram followers: 295 (15.7% +)
  • Total Audience: 31,330 (0.30% +)

 

 

Merchandise

ADVANCED ONLINE SALES REPORT

 

 

 

 

ROYALTY PAID TO KCBS

50% KCBS PORTION

50% MMA PORTION

January-16

$117.25

58.63

$58.63

February-16

$161.04

80.52

$80.52

March-16

$194.40

97.20

$97.20

APR-MAY 2016

$333.47

166.74

$166.74

June-16

$365.48

182.72

$182.72

July-16

$599.67

$299.84

$299.84

August-16

 

 

 

September-16

 

 

 

October-16

 

 

 

November -16

 

 

 

TOTAL

$1,171.64

585.81

$585.81

 

 

Miscellaneous

  • We have 3 companies seeking new Seals of Approval for 2017
  • Seeking board approval if the subcommittee recommends
  • Donor Letter – Thank You – Template
  • Tour Scheduling

 

 

 

 

Marketing Committee:  Mike Hays

 

Due to some last minute scheduling conflicts, the Committee was not able to meet as scheduled. Our next meeting is scheduled for January 5th, 2017. 

 

International: Wayne Lohman

2016 December Board of Managers Report

2016 has been a tremendous growth year for the IOTeam and our most challenging with our last trip in early December to Japan.  The IOTeam wants to recognize Tamio Shimojo, Miyako Kurimoto and Mike Otani of the Japanese Barbecue Association for their hard work and effort in bringing our two barbecue cultures together.

Tamio founded the Japanese Barbecue Association in 2006 as a result of his work on TV as a host of an outdoor activity show.  The Japanese Barbecue Association has over 7000 members throughout the country with the mission of educating its members to teach the art of low and slow cooking.

The first evening a dinner was arranged for the KCBS International Board to meet the impressive array of sponsors who had helped make this event possible.  This group included Marketing Mangers from Brown-Foreman, Weber-Stephen Products and U.S. Meat Export Federation, all of whom were excited about the potential growth possibilities due to the introduction of KCBS in Japan.

The IOTeam two-day class of cooking and judging fit perfect for the junior and senior level members who attended both classes.  The first day we had 45 students in the cooking class, most of which were senior members who would later teach the 4 meat entries in their own classes.  The following day 67 students attended the CBJ class for their judging certification.  Language, as always in a non-English speaking country, was a problem but we had three excellent translators who assisted us the entire weekend, including the overnight cook of the meat entries. We learned that there are only three BBQ Restaurants in Japan and all three owners were in the cooking class.

The IOTeam left Japan with a great sense of pride in what we accomplished for KCBS and the realization that…….. This is only the beginning!!!

 

 

 

Minutes for CBJ Meeting

November 29, 2016-7:01 pm Central Time

Committee members attending: Dennis Polson-CBJ Chair

Mike Peters-Co-Chair

Carolyn Wells-Director

Randy Bigler-President

Debbi and Bill Gage

Marge Plummer

Rich and Bunny Tuttle

Nancy Muller

Kelly McIntosh

Ralph Williams

Mike Lake

Dave Londeen

Carol Bigler

 

Ambassador Program-

Dennis reported that the ambassador program was approved at the last board meeting. The board agreed with the committee that a judge must judge at least 10 contests before being considered for the program. They also agreed with the other recommendations that were submitted by the committee.

Writing on Judging plates-

Dennis reported that the recommendations of the committee were approved by the board at the last meeting. The board also wanted the new guidelines to be in the new CBJ manual. Dennis also wants to write a small script to be read at the judge’s meeting for the first couple of months of the new year to get the judge’s acquainted with the new procedure. He will work on it and send it out to the committee.

Goals to be Passed On-

Dennis would like the committee to think of goals to pass on to the 2017 committee. Send any thoughts to Dennis before our next meeting (December 29th).

Rules Beyond What is Listed in Manual-

There was a discussion on additional rules or dos and don’ts for judges. There seems to be areas of the country having judges sharing too much information from the judging area, with most of that information being erroneous.  It was suggested that the judges should be warned twice and the third time, they must take another CBJ class at their expense. It was also suggested that an additional section be added to the new CBJ manual outlining some of the in fractures reported by the Reps. Furthermore, add an additional slide to the PowerPoint presentation to emphasize this point in class. As Reps and instructors we must stress how important it is to “keep what happens in the judging area in the judging area”. No decision was made by the committee.

Other Items-

Dennis reported that the Technology Committee is looking into the problem with the organizers and Reps not having access to the judge’s sign up section on the web site. Both would like to view the information, without bothering the KCBS office.

Due to violet storms in our area I had to terminate the call on my end. I understand nothing else was discussed or decided after I left the call.

Meeting was adjourned.

Respectfully submitted by, Carol D. Bigler

 

KCBS Rep Committee Minutes

 

December 7, 2016 at 7 pm CST

 

Members Present: Dennis Polson, Chair; Maxine Kilgore, Mike Eberle, Kathy Brazier, Ralph Weller, Dave Londeen, Steve Alvarez, Linda Polson, and Randy Bigler, KCBS President.

 

Dennis called the meeting to order. He reported that the BOD had accepted the statement presented for Judges keeping notes on their plates.

 

Dennis also stated that he had been contacted by a couple of Reps with a request to consider raising the meal per diem from the current $46. per Rep per day. The request was discussed at length but decision was made to take no action as all Reps on the committee reported that the $46. per diem is sufficient at this time.

 

Dennis reported that he had received several good suggestions regarding seating Judges at contests. The committee would like to see those suggestions included in the Rep manual as suggestions only, not mandatory, as some situations  require flexibility. Dennis will send a list of suggestions received to Committee members for review before going further.

 

Dennis asked the Committee to set goals for 2017, ask unfinished business from 2016 to new goals to be passed on to the new Rep Chair as appropriate. Randy inquired about the Rep manual being up to date; Dennis stated that he is working on it and hopes it will be current by the end of his term as Rep Chair. He is working with KCBS office staff to make necessary changes; if it cannot be completed this year, Dennis will pass on information to new Rep Chair as appropriate.

 

 Ralph Weller requested that a copy of all 2016 Rep advisories be sent to all Reps in a consolidated form.  It was also suggested that it might be helpful to request a response from all Reps as some are apparently not staying current which raises a question about whether they are reading advisories. 

 

Steve Alvarez has been asked by Organizers if there is criteria for tent size for different sizes of contests/number of tables. Several Reps shared their views. Steve will contact a tent rental agency for input and report to the committee next month.

 

Randy asked about ways to make Judges aware of changes in the rules and encouraging them to take advantage of Continuing Education. Dave also mentioned the new merchandise options. Dennis will work on adding those items to the script for Judges meetings and will send to Committee for review.

 

 

Steve asked for clarification about the Ambassador Program. Randy and Dennis explained that a Judge must judge 10 contests before they qualify for the Ambassador program. They may then accumulate a total of 10 Volunteer signatures, while working on their Master CBJ. Additionally, some of those 10 should be inside the Judging tent (TC, turn-in, leftover, number changing); ambassadors may be pulled to Judges but Judges cannot be pulled from judging to work as an Ambassador.

Excessive comment cards was again discussed; contests in some areas of the country are still having lots of comment cards, to the extent that it is difficult for Reps to process them and be ready for awards in a timely manner. It was the decision of the committee to continue to monitor the situation and review it again in the spring.

 

Dave Londeen reported that there are problems with the judge sign-up program on the KCBS website and that both Organizers and Reps need more information about how the program works. Dennis will talk with KCBS office staff and will then forward information to the Committee.

 

Meting adjourned at 8 pm.

 

Respectfully submitted by:

Linda Polson, Recording Secretary

 

 

 

 

 

 

 

Tech Committee:  Joe Otto

 

The Tech Committee met on December 6, 2016.  We discussed projects worked by our committee this year and status of projects:

TOY update

International TOY is in place and being utilized at this time. 

 

Backyard TOY is available but not implemented as we do not have that award category yet.

 

JudgesScorecard

Number of views can be found in the Marketing Report.

 

Please accept this report.

 

 

 

 

Rules Committee:  Mike Richter

The Rules Committee met November 14th.  Unless something unforeseen occurs the committee will not meet in December.  I would like to thank the committee members for their hard work and commitment to the committee as well as their support of KCBS.  The committee consisted of:  Dave Compton - 2nd Chair; Mike Wozniak; Barry Johnson; Mark Cassel; Jeff Sharp; and Phillip Brazier.

A search of the KCBS records did not reveal a definition of an "invitational" competition.  Therefore, earlier in the year Randy Bigler formed an ad hoc committee to draft a definition for the board. The committee consisted of a rep, organizers and cooks.  The results of the committee were submitted to the Rules committee for review.  Below is the draft definition for the Board to review.  Not sure if a motion is required to adopt a definition.  If so, the following is submitted as a motion.

An "Invitational Competition" is hereby defined as a KCBS sanctioned competition in which the competing teams are invited to participate by the contest organizer.  Furthermore, teams that are not invited are not permitted to sign up and compete at said contest

The American Royal and Sam’s Club Tour are exempt from as they have an established qualifying procedure previously approved by the Board.

Mike Richter moved and  Joe Otto seconded that we adopt this definition as KCBS’s official definition of an Invitational Competition.   Motion passed.  Mike requested that it be the KCBS office staff’s responsibility to make sure the definition of an Invitational is put on the website. It will be in the Reps Manual, the Organizers Manual and on the Sanctioning page where all of the competition applications are.

Mike Hays will contact MMA to have the definition of an Invitational put on the Events page. 

 

 

 

Membership Report: Mike Peters

November Membership Numbers

Active Members 21033

New Members 308

New from CBJ Class 176

Renewed Members 804

Non-Renewed Members 548

New from Website 130

Total Lifetime Members 1141

International Members 1194

Countries Represented 30

 

Membership Committee met on Wednesday, November 17. 

 

Ambassador Program - Still in process. 

 

Proactive Membership Drive - Sending out emails to non-renewed members 2015

 

Auto Renewal program - Worked with MMA on a fix/add for online application.

 

Member email blast - Email blast informing members of membership rate increase.  

 

Considering the fact that a member who signed up for auto renewal was charged their renewal rate of $35 for their upcoming year, they should not be penalized with an increase of membership rate for 2017 since they are technically paid through 2017.
The rate change will take effect on Jan 1 (or 2 based upon the holiday) and will be applicable going forward for all members. Any members who signed up for auto renewal will be contacted prior to their auto renewal to adjust for the rate increase.

 

 

 

Nominating Committee:  Arlie Bragg

 All members running for the board have their ads in the Bullsheet also all of the questions have been answered and are in the Bullsheet and on the website
The elections are about to open for all members of KCBS
They will be able to vote for 4 candidates to be announced at the annual banquet in January

 

 

 

 

COMMUNICATIONS COMMITTEE: MARK SIMMONS

The Communications Committee met on November 16, 2016.
Our discussions revolved around ways to raise the profile of Kids Q and the Bullsheet.

At this time there are no recommendations or points of discussion to bring before the BOD. 

Our next meeting is Monday, December 12.

We have had a great year with lots of good ideas with our committee. All have been helpful and contributed valuable input.

We wish to extend to all of the BOD’s and our members a Happy Holiday Season!! 

Respectfully Submitted,

Mark Simmons, Communications Committee Chairman

 

 

 

 

 

Strategic Planning Committee:  Bill Capstack

 

STRATEGIC PLANNING COMMITTEE REPORT

December 2016

 

Our committee members are Bill Capstack (Chairman), Joe Otto (Co-Chair), Bruce Bubacz, Sybilla Hawkins, Doyle Hill, Paul Kirk, Skip Sayles, Mark Simmons, Jon Williams, Randy Bigler (President), and Carolyn Wells (Executive Director).

 

Our future meeting schedule:  1st and 3rd Mondays (unless there is a holiday) 7-8 P.M. (CDT)                  November 21; and January 2017 2.

 

 

KCBS World Headquarters:

  • All is going well...

 

Develop and Finalize the core Executive Director Transition Agreement:

  • The final version of the core Succession Plan is ready for discussion in closed session, followed by a motion to approve in open session.

 

Collegiate Initiative:

  • Another collegiate event at the University of Missouri, Kansas City (UMKC).

 

Explore additional initiatives to recommend for consideration by the various committees at the annual Strategic Planning session next February:

  • Develop a clear comprehensive description of the duties of the Executive Director to include the core competencies to get the job accomplished. (Strategic Planning)
  • Develop Smoke Master Program (Strategic Planning)
  • Marketing Committee promotes the ancillary/grilling/collegiate events. (Marketing)
  • Marketing Committee promotes the donor wall. (Marketing)
  • Conduct a comprehensive review of the CBJ and CTC curriculums. (CBJ Committee) 
  • Develop a method for the instructors to receive formal evaluations from knowledgeable individuals. (CBJ Committee).
  • Create a barbecue museum and library.
  • Create a way to make it easier for members to inform non-members about membership and classes. A business card was suggested. (Membership Committee)
  • Contact health departments in competition areas to ensure that food cooked for donation is cleared for consumption.

 

We ask the board to accept this report.

 

HAPPY HOLIDAYS!

 

 

 

 

Philanthropy:  Dave Compton

 

This month we reviewed the nominations for the Gary Wells and Carolyn Wells Awards and again we were impressed by the quality of the nominations.  We will present our recommendations to the Board in Executive Session for final approval and the winners will be announced at the Annual Banquet in January.

 

We intend to have the applications for the KCBS Scholarships and the Challenge Grants ready to post shortly and the applications should go live on January 23rd.  This year will be the first time that the Grant applications will be submitted electronically instead of on paper, which will cut down on the office paper work even more.

 

I will submit the Wells Awards nominating letters in a separate email to the Board so that everyone can review them, along with our recommendations. 

 

 

Old Business:

Joe Otto:

Old Business/updates on projects:   TOY

Backyard TOY and International TOY

  

New Business:

 

 Dennis Polson moved and Mike Richter seconded that we accept this Table Captain Organizer Guide.  Motion passed.

 

Mike Peters moved and Wayne Lohman seconded that the Board go into closed session at 8:25 CST. Motion Passed.

 

Mark Simmons moved and Wayne Lohman seconded that we go into Open Session at 10:35 CST.  Motion Passed.

 

Closed Session Agenda:

 

Dave Compton moved and Mike Richter seconded that we approve the nominees that were recommended during closed session for the Gary Wells and Carolyn Wells Award.  Motion passed.

 

Dave Compton moved and Wayne Lohman seconded that we approve the vendor contract with the software firm that handles  the Scholarship & Grant applications;   Motion passed.

 

Bill Capstack moved and Mark Simmons seconded that we approve for Seal of Approval for Sadlers Pulled Pork, Products.  Motion carried.

 

Mike Richter moved and Wayne Lohman seconded to suspend all applicable rules to changing one of the official rules.  Motion passed.

 

Mike Richter moved and Dave Compton seconded  the updating of the Judging Procedures (9) to read as follows:

Cumulative points for only the four (4) KCBS categories will determine the Grand Champion and Reserve Grand Champion. No additional cooking responsibility may be required for consideration for Grand Champion or prize monies. No prize monies can be withheld for non-participation in ancillary categories.

Bill Capstack will provide the board with the amended core Succession Plan for their review and written approval pending HR and legal review.

 

 

Meeting adjourned at 11:45 PM CST.

 

 

 

 

 

 

 

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