KCBS BOD Quick Notes - February 2019

Kansas City Barbeque Society
Board of Directors Meeting
Friday, February 15, 2019
Quick Notes
 
Meeting called to order by Carolyn Wells, Executive Director
 
Election of 2019 KCBS Officers:
 
President- Candy Weaver, Vice President-Randy Bigler, Treasurer- Jason Cole, Secretary, David Qualls
 
Roll Call: Dennis Polson, Mike Richter, Randall Bowman, Alan Sellers, Jay Amsbaugh, Candy Weaver, Randy Bigler, David Qualls, Richard Fergola, Haymo Gutweniger, Myron Berry
Not Present: Jason Cole *Note, later Joined via Teleconference
 
KCBS Office: Carolyn Wells, Heath Hall, Kim Collier
Legal Counsel in Attendance: Virginia Gross- Polsinelli Law Firm
 
 
Requests to Speak: Dave Amend and Arlie Bragg
Dave Amend addressed the Board concerning Independent Contractor and KCBS actions
Bragg did not call in after request.
 
Board Pledge:
           
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.
           
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
 
Minutes of Last Meeting
           
Motion by: Weaver   I move to accept minutes of the January meeting.
           
2nd - Richter MOTION PASSED UNANIMOUSLY
 
Financial Statements:
 
Motion to Table by: Qualls
2nd - Polson MOTION PASSED UNANIMOUSLY
 
President’s Report:
 
No Report
 
Sanctioning Report:
 
No Report
 
Need BOD Approval
 
No Report
 
Sanctioning Committee Report
There is one event that has not submitted paperwork that we believe would like to have a competitor series event. If they still have not contacted KCBS, we would guess that they do not wish to sanction under KCBS.
 
Marketing Committee Report
 
No Report
 
International Committee Report
 
No Report
           
Rules Committee Report
 
No Report
 
CBJ Committee Report
 
No Report
 
Rep Committee Report:
 
No Report
 
Technology Committee Report
 
No Report
 
Strategic Planning Committee Report
 
No Report
 
Banquet Committee Report
 
No Report
 
Membership Committee Report
 
No Report
 
Nominating/Election Committee Report
 
At the January awards banquet, Myron Berry, Randy Bigler, Richard Fergola, Haymo Gutweniger, David Qualls and Candy Weaver were elected. Myron Berry was elected to fill the one-year vacated term and Haymo Gutweniger was elected to fill the two-year vacated term. 
 
Education/Communication Committee Report
 
  1. We discussed the official judges Facebook page and how we are at 714 members and growing.  We also talked about the sniping on social media from people who cook 4 or 5 competitions over a year period of time and wonder why their cook is not in the groove and they did not score as high as they should.
  2. We talked about a cook team complaining about how they used a famous cook teams rub, sauce and exact instructions and wonder why they came in 95th out of 125 teams. The missing items were, different cooker, different wood, and chicken from a different farm.  With all the chatter maybe it should just be kept at chatter with no response.  
  3. We talked about organizers and how they are easing into the program.  Some of the early ones are waiting for most of the bugs to be worked out.  They are staying with the old systems they know and have worked with for years.  Change will happen, it will just be slow.
  4. We discussed “what are this committee’s goals.”  We hope that a scope or plan can be developed.  
Building Committee Report
 
Update on sale of 2519 Madison Ave
Update on sale of Hickman Mills
 
Motion to Table by: Polson
2nd - Bigler MOTION PASSED UNANIMOUSLY
 
Philanthropy Committee Report
 
No Report
 
Old Business
 
NONE
 
Short Recess for a Group Picture
Return from Recess
 
New Business
  1. Free Membership discussion and possible motion.
 
Dennis Polson presented the following comments;
The Free Member gives these members a miss understanding of the rights they have.
 
In CBJ/TC classes they do not understand they cannot take a class without a KCBS membership.They sign up for a class or show up to a class and then get hit with an extra $45.00.
 
 
Judging a contest, they think they can judge without being a CBJ and get turned down when they do not have a KCBS number.
 
Number 2 and 3 puts the Organizer, Instructor, and Reps in a position of dealing with upset people in explaining why they cannot take a class without paying or judging when they have planned there day or driving a distance or possibly paying for a motel.
 
 
If number of people for statics is important the report we send in as Instructors and as Reps give the number of people at classes and contests.
 
  •  
Motion By Polson,
I move to eliminate the policy and mandates of multiple classes of memberships known as "Free Member" and "Premium Member" and revert to the previous and lawfully compliant single class of Paid Membership. And, to revert all requirements of Cook Teams to be Members be rescinded and the methods of conducting and recording cook teams be returned to the methods used as of January 1, 2018 until such time as new procedures are developed, reviewed for compliance, and implemented by vote of the board.
2nd - Bigler
Discussion,
Motion to Table by: Polson
2nd - Bigler MOTION PASSED
 
  1. Executive Committee discussion and possible motion.
 
Motion By Polson,
I move to dissolve "The Kansas City Barbeque Society Board Of Directors Charter Of The Executive Committee" as adopted on August 13, 2014 and Amended on April 26, 2017 and further Amended on December 18, 2017. In order to re-establish a governance structure of Transparency to the whole Board of Directors and all Members of the Kansas City Barbeque Society
 
2nd - Bigler
 
Discussion
 
Motion By Polson to Amend the Motion to Include, and The Executive Committee
2nd on Amendment by - Bigler
 
MOTION TO AMMEND -  PASSED
MOTION AS AMMEND - For The Motion -Berry, Bigler, Fergola, Gutweniger, Polson, Qualls, Sellers.  Against The Motion; Amsbaugh, Bowman, Richter. Absent; Cole. MOTION PASSED
AMENDED MOTION- Dennis Polson - I move to dissolve "The Kansas City Barbeque Society Board Of Directors Charter Of The Executive Committee" and The Executive Committee as adopted on August 13, 2014 and Amended on April 26, 2017 and further Amended on December 18, 2017. In order to re-establish a governance structure of Transparency to the whole Board of Directors and all Members of the Kansas City Barbeque Society
 
  1. American’s Barbeque Experts discussion and possible motion.
 
Discussion of a overseas tour endorsed by KCBS
No Action Taken
  1. Master Certified Table Captain discussion and possible motion.
 
Dennis Polson discussed the Master Certified Table Captain Proposal.
 
Motion to send back to CBJ Committee for further review by; Qualls
 
2nd - Sellers MOTION PASSED UNANIMOUSLY
 
  1. CBJ Classes discussion and possible motion.
 
Dennis Polson gave a report on the CBJ Instructor Committee
No Action Taken
 
  1. Parliamentary Procedure information.
 
Dennis Polson presented all members a summary of commonly used Parliamentary Procedures for use as a guide for the conduct of meetings.
No Action Taken
 
  1. CEO Cell Phone.
 
Motion By Amsbaugh
 
To Authorize C.E.O. To Spend up to $1,000 to buy a phone to use for Business Purposes Only and we research additional discounts for the account and for the Members.
 
2nd - Bigler MOTION PASSED UNANIMOUSLY
 
 
Jason Cole Joins via Teleconference the Meeting due Flight delays
 
Meeting Suspended until Saturday, February 16, 2019 at 8:00 a.m.
 
Meeting was resumed On Saturday, February 16, 2019 at 8:17 a.m.
 
Members Present: Dennis Polson, Mike Richter, Randall Bowman, Alan Sellers, Jay Amsbaugh, Candy Weaver, Randy Bigler, David Qualls, Richard Pergola, Haymo Gutweniger, Myron Berry
 
Closed Session Agenda
 
Review of Contest Representative Termination
Financial Report and Explanations
Building Issues
Past President's Report
Marketing
 
Motion to move into closed session.
 
Motion by: Bowman
           
2nd - Berry: MOTION PASSED UNANIMOUSLY
 
Returned to Open Session at 3:45p.m.
 
Motion By Polson,
I move to eliminate the policy and mandates of multiple classes of memberships known as "Free Member" and "Premium Member" and revert to the previous and lawfully compliant single class of Paid Membership. And, to revert all requirements of Cook Teams to be Members be rescinded and the methods of conducting and recording cook teams be returned to the methods used as of January 1, 2018 until such time as new procedures are developed, reviewed for compliance, and implemented by vote of the board.
 
2nd - Gutweniger: MOTION PASSED UNANIMOUSLY
 
Motion By Polson,
I move to rescind the termination letter sent out pursuant to the January 18, 2019 Board Meeting with new requirements to comply.
 
2nd- Sellers: MOTION PASSED with Sellers Abstains
 
 Motion By Qualls,
I move to Direct the President of the KCBS Board of Directors to conduct a Periodic Review as required in the policy for compliance, of any and all waivers of Conflict by The Kansas City Barbeque Society Board of Directors or its Executive Committee that involved any Interested Person as defined in the policy for the calendar years of January 1, 2015 thru February 15, 2019. The President shall include at least one Attorney licensed to practice in the state of Missouri to lead or assist in the conduct of the review.
 
And;
 
The Chief Executive Officer of KCBS Shall perform any such duties as directed by The President on behalf of the Board of Directors and outside experts in gathering documentation, interviews, or other duties that may be required to conduct the review.
 
And;

Upon completion of Review, the President will make a complete and formal report to the Board of Directors who will receive, review and take any appropriate action if necessary based on the results of the review and recommendations of outside experts conducting the review.
 
2nd- Sellers: MOTION PASSED UNANIMOUSLY
Motion By Fergola,
I move Authorize the Chief Executive Officer to engage a Realtor to place the Madison Avenue property for sale on Market and prepare necessary procedures to proceed with sale.
 
2nd- Sellers: MOTION PASSED UNANIMOUSLY
 
Motion By Bigler,
I move discontinue the use of the Seating Program and go to a truly random seating procedure.
 
2nd- Sellers: MOTION PASSED UNANIMOUSLY
 
Motion By Amsbaugh,
I move to reaffirm the Marketing Agreement signed at the January 2, 2019 Meeting
 
2nd- Berry: MOTION PASSED with opposition and Abstention by Bowman.
 
President Weaver Announced Committee Appointments as Follows;
 
Standing Committee
 
Judging Committee: Dennis Polson Chairman - David Qualls Co-Chairman
 
Nominating Committee: Dennis Polson Chairman - Jay Amsbaugh Co-Chairman
 
Contest Representative Committee: Randy Bigler Chairman - Haymo Gutweniger Co-Chairman
 
Rules Committee: Richard Fergola Chairman - Mike Richter Co-Chairman
 
Sanctioning Committee: Myron Berry Chairman - Haymo Gutweniger Co-Chairman
 
Technology Committee: David Qualls Chairman - Randy Bigler Co-Chairman
 
International Committee: Liaison to be Determined
 
Audit Committee: Myron Berry Chairman
 
Bylaws Committee: David Qualls Chairman
 
Philanthropy Committee: Mike Richter Chairman
 
Social Media / Member Liaison Committee: Alan Sellers, Jay Amsbaugh, Richard Fergola Co-Chairmen
 
Event Committee: Jason Cole Chairman - Randy Bigler Co-Chairman
*Note Event Committee is charged with Banquet, Invitational, Team of Year, and Great American Cookout.
 
Building Committee:  Richard Fergola Chairman
Motion To Adjourn By Bigler,
 
2nd- Berry: MOTION PASSED UNANIMOUSLY

Meeting Adjourned at 4:00 P.M.