November 17, 2020 Board Meeting Quick Notes With Resolution Attached

Kansas City Barbeque Society
Board of Directors’ Meeting Agenda
QUICK NOTES
November 17, 2020 7:00pm CST
 
Membership Requests to Address the Board:   None
 
Call to Order
Meeting was called to order at 7:01pm
 
 
Roll Call: 
Alan Sellers, Candy Weaver, Randy Bigler, David Qualls, Richard Fergola, Haymo Gutweniger, Myron Berry, Ralph Williams, Nancy Goldsmith, Chiles Cridlin, Rick Wagner, David McAllister.
KCBS Office:  Emily Detwiler
 
Board Pledge:
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve, and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
 
Consent Agenda
            Notice concerning Committee Reports. Some committees do not meet monthly, If a report is presented, it will be included as attachments to the Agenda.
 
  • Minutes of October 10, 2020 Meeting
  • September 2020 Financial Report
  • Contest Report
  • Sanctioning Committee
  • International Operations
  • Judging Committee
  • Contest Representative Committee
  • Rules Committee
  • Bylaws Committee
  • Nominating Committee
  • Finance Committee
  • Scholarship Committee
  • Technology Committee
  • Marketing Committee
 
Discussion of any items removed from Consent Agenda
 
David Qualls- I Move to Approve the Consent Agenda. With Discussion on Nominating
Second- Sellers– Motion Passed Unanimously
 
 
Chief Executive Officer’s Report
 
 
Old Business
NONE 
 
New Business
  • Discussion of the KCBS World Invitational
 
  • Discussion and Possible Motion of the Directors of the Corporation as per Bylaws
Myron Berry- I Move to Approve Resolution R-11-17-2020-A Moving the Board of Directors to Nine Members
Second- Wagner– Motion Passed 12 for 0 Against
 
  • Approval for Annual Board of Directors Elections. The election voting shall begin January 2, 2021 and continue through January 16, 2021 11:59PM CST. Mail in ballots must be received in the KCBS office by January 15, 2021 12:00PM CST. The results will be announced on January 18, 2021 
 
Myron Berry- I Move to Set the Annual Board Elections as: The election voting shall begin January 2, 2021 and continue through January 16, 2021 11:59PM CST. Mail in ballots must be received in the KCBS office by January 15, 2021 12:00PM CST. The results will be announced on January 18, 2021 
Second- Gutweniger– Motion Passed Unanimously
 
 
  • Approval Setting January 18, 2021 at 7pm Central Time for Virtual Annual Membership Meeting and announcement of annual Board of Directors election results.
 
David Qualls- I Move to Approve Setting January 18, 2021 at 7pm Central Time for Virtual Annual Membership Meeting and announcement of annual Board of Directors election results.
Second- Goldsmith– Motion Passed Unanimously
 
 
Closed Session Agenda:
  • Chief Executive Officer Report
  • Discussion of Financial Report & Real Estate
  • Discussion of Sanctioning Amendments
  • Discussion of Training
  • Discussion of Marketing and Events for 2021 Season
 
Myron Berry- I Move to Enter in to Closed Session
Second- Goldsmith – Motion Passed Unanimously
 
Entered Closed Session at 7:39PM
 
Board Returned To Open Session at 9:00PM
 
After Closed Session:
The Board may take any necessary actions including Motions on any or all matters discussed in closed session
 
Adjourn or Suspend
 
Randy Bigler- I Move to Adjourn
Second- Gutweniger – Motion Passed Unanimously
 
Meeting Adjourned at 9:00PM
 
 
 
Attachments and Reports
 
Contest Report
 
BOD Approval – None  
     
In-house Approval –    
Ribs, Rods, & Rock N Roll 09/10-11/2021 Vermillion, SD
3rd Annual Qlathe BBQ Championship 03/19-20/2021 Olathe, KS
Longhorn BBQ 05/01-02/2021 Broerup, Denmark
Ozarks BBQ Fest 04/23-24/2021 Springfield, MO
Bring'n Home the Bacon 06/11-12/2021 West Salem, WI
Smoke on the Trails 09/10-11/2021 Gardner, KS
5th Annual E'burg BBQ Contest 07/30-31/2021 Emmetsburg, IA
Smoke on the Mountain BBQ Championship 07/23-24/2021 Galax, VA
Western Legends BBQ Contest 08/20-21/2021 Kanab, UT
     
     
Pending- None  
     
 
 
 
Sanctioning Committee
 
 
Rep Committee
IBOM Report
As expected, all international activity involving both contests and classes has come to a complete standstill for the remainder of the year.  Our one bright spot continues to be Latin American with BBQ event discussions in the following countries:
Mexico
Central America:
Costa Rica
Panama
South America:
Argentina
Bolivia
Brazil
Chili
Ecuador
Paraguay
Peru
Most of these countries have established BBQ competitions sponsored by their Country Grilling and Smoking Associations.  Their contests are usually part of a large food festival that take place over several days with a wide range of meat and ancillary entries in the competitions.  As reported in previous months, the cooking similarities between the US and Latin American Countries leads us to believe that KCBS has unlimited opportunities in these countries. The majority of the listed countries came to KCBS for sanctioning of their events, unlike other emerging countries or regions.
Additional International – Report Europe: Haymo Gutweniger
 
 
Nominating Committee
 
The Nominating Committee of the KCBS Board of Directors has selected the following slate of candidates for the KCBS Board of Directors 2021 election:
 
Cliff Davis
Stan Dobosenski
Steve Grinstead
Nancy Goldsmith
Haymo Gutweniger
Jason Hardee
Corey Linton
Alan Sellars
Ralph Williams
 
The candidate’s photos and their answers to the candidate’s questionnaire will appear in the December 2020 and the January 2021 Bullsheet.
 
Voting for the four openings on the KCBS 2021 Board of Directors will begin on January 2, 2021 and end on January 16, 2021. The results of the election will be announced on January 18, 2021.
 
 
 
Technology Committee
Date: 10/28/2020
 
Name of Committee: Technology Committee
 
Committee Members:
David McAllister(chair)     Chiles Cridlin     David Qualls     David Johnson
 
In Attendance:
David McAllister, Candy Weaver, Nancy Goldsmith, Emily Detwiler, Myron Berry, Karrin Murphy
 
General Discussion
  1. KCBS mobile app project in 2021.
    1. Inquiry on items in the current system to be included in request.
  2. Update on remaining updates for the Philanthropy scholarship needs.
 
Software Sub-Committee
            Tasks Assigned:
  1. Online Contest Sanctioning application
  2. Online Judging Class Registration/Submittal
  3. Marketing Landing page for KCBS.us
Task Progress:
  1. User Acceptance Testing continued.
  2. Development paused.
  3. Discussions paused until after KCBS Invitational.
Infrastructure Sub-Committee
No updates    
KCBS Rules Committee
 
The Kansas City Barbeque Society
Board of Directors
Resolution R-11-17-2020-A
“Setting the Number of The Directors of The Corporation "
 
Whereas, The Kansas City Barbeque Society (The Corporation) filed Articles of Incorporation on July 14, 1988, and
Whereas, The Corporation is governed from its By-Laws To enable the Corporation to carry out such purposes, it shall have the power to do, and
Whereas, Article IV Section 4.02 of the By-Laws states the number of Directors of the Corporation may be changed at any time by a resolution adopted by a two thirds majority of the Board. The number of Directors of the Corporation shall be no less than nine (9) and no more than fifteen (15) , and
Whereas, with the establishment of a Chief Executive Officer of the Corporation, the Directors desire to set the number of Directors of the Corporation to nine (9), and
Resolved, the Board elects, authorizes and established the number of Directors of the Corporation from the current number of twelve (12) to nine (9) Directors, and
Be it further Resolved, the manner in which the reduction will commence, will be to eliminate one director position in each director class over the next three years beginning with the 2022 class of Directors up for election in , and
Be it further Resolved, should a Director currently serving, resign or vacate their position, their position will not be filled for the respective year class their term was to end, In any manner at least three Directors will be elected per class per year as required in Article IV Section 4.04. and
Be it further Resolved, should the number of Directors of the Corporation fall below nine (9) at any time during the year then the requirements of Article IV Section will require a special election to fill the position and class vacated, and
Be it further Resolved, each annual election for Director of the Corporation going forward will be conducted to fill three positions per Director Class for a total of nine (9) total Directors of the Corporation.

 
C E R T I F I C A T I O N
The foregoing resolution numbered R-11-17-2020-A “Setting the Number of The Directors of The Corporation”, Was presented and discussed at a duly called meeting of the Board of Directors held on this  12th day of August 2020, with a recorded vote of;
___12__For___0___Opposed__0__Abstentions
 
By cast of a Two Thirds Majority Vote,
Resolution Number R-11-17-2020-A Does Hereby __PASS__. This 17th day of November 2020
   Pass/Fail
 
 
Attest:_________________________________________, Secretary
Kansas City Barbeque Society Board of Directors
 
Board of Directors
Candy Weaver, President                                                 Alan Sellers, Vice President
Richard Wagner, Treasurer                                             David Qualls, Secretary
Myron Berry, Member                                                    Randy Bigler, Member
Richard Fergola, Member                                                Haymo Gutweniger, Member
Ralph Williams, Member                                                 Nancy Goldsmith, Member
Chiles Cridlin, Member                                                   David McAllister, Member