KCBS Board of Directors Regular Meeting Agenda for October 26, 2021

Kansas City Barbeque Society
Board of Directors’ Meeting Agenda
Tuesday October 26, 2021, 6:00pm
 
Membership Requests to Address the Board:   None
 
Call to Order
 
Roll Call: 
Candy Weaver, Randy Bigler, David Qualls, Richard Fergola, David McAllister, Myron Berry, Chiles Cridlin, Rick Wagner, Ralph Williams, Nancy Goldsmith, Stan Dobosenski, Corey Linton
KCBS Office:  Emily Detwiler
 
Board Pledge:
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve, and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
 
Consent Agenda
            Notice concerning Committee Reports. Some committees do not meet monthly, If a report is presented, it will be included as attachments to the Agenda.
 
  • Minutes of September 28, 2021, Meeting
  • September 2021 Financial Report
  • Finance Committee
  • Contest Report
  • Sanctioning Committee
  • Judging Committee
  • Contest Representative Committee
  • Rules Committee
  • Foundation Committee
  • Nominating Committee
 
Discussion of any items removed from Consent Agenda
 
Chief Executive Officer’s Report
 
 
Old Business  
NONE
 
New Business
 
  • Discussion and Consideration of Authorizing the remaining steps of the JCUP and JSSP Programs and to proceed with execution of said programs.
  • Discussion and Consideration of Modifications to the Sanctioning Agreement
  • Discussion and Consideration of Eliminating the Licensed Contests
 
 
Closed Session Agenda:
Legal, Financial, and Real Estate Reports
Marketing and Promotions
Discussionof Sanctioning Programs
Discussion of Rep Policies
Discussion of Contests
 
After Closed Session:
The Board may take any necessary actions including Motions on any or all matters discussed in closed session
 
Adjourn or Suspend
 
Attachments and Reports
 
Contest Report
BOD Approval – None  
In-House Approval –    
York County BBQ Festival 6/17-18/2022 Delta, PA
De Vliegende Hollander BBQ-Contest II 5/21-22/2022 Terneuzen, Netherlands
Qlathe BBQ Championship 3/18-19/2022 Olathe, KS
I Love Barbecue & Music Festival 9/2-4/2022 Lake Placid, NY
I Love Barbecue & Music Festival -National Steak Contest 9/2-4/2022 Lake Placid, NY
BBQ Gives Back - One Meat Ribs 3/25/2022 Urbanna, VA
BBQ Gives Back - One Meat Chicken 3/25/2022 Urbanna, VA
Pepsi Wyoming State BBQ Championship & Bluegrass Festival 8/19-20/2022 Worland, WY
Smokin' For Down Syndrome 4/1-2/2022 Collierville, TN
BBQ & Brew 'Best in the Southwest' Festival 2/18-19/2022 Yuma, AZ
Bardo - Q3 5/7-8/2022 Bardonecchia, Italy
Smoke on the Falls 4/8-9/2022 Gadsden, AL
Smoke on the Water 4/29-30/2022 Liberty, IN
Outdoor Cooking BBQ Championship 2/5-6/2022 Puyallup, WA
Morris Rhythm & BBQ Festival (Backyard) 6/17-18/2022 Morris, IL
All American BBQ Throwdown - One Meat Rib 8/5/2022 Westland, MI
All American BBQ Throwdown 8/5-6/2022 Westland, MI
Big BBQ Bash 6/24-25/2022 Maryville, TN
Eastern BBQ Contest 2022 - Day 1 4/15-16/2022 Meerbeke, Belgium
Eastern BBQ Contest 2022 - Day 2 4/16-17/2022 Meerbeke, Belgium
The Golden State Battle IV - Day 1 1/21-22/2022 Santa Barbara, CA
The Golden State Battle IV - Day 2 1/22-23/2022 Santa Barbara, CA
Pending- None  
 
 
 
Sanctioning Committee
 
OCT 20, 2021
 
Members Attending:  Randy Bigler, Charlie Brinza, Debbie Yopp, Candy Weaver, Corey Linton, Karrin Murphy, Sherry Byler and Myron Berry
 
Meeting began at 12:02 pm
 
An application from the Williamette Sportsman Show BBQ in Albany, OR was received under the 90 day in house guideline approval. This contest is normally in February, and they wish to move to early January 2022. With there being no conflicts, the committee recommends approval of this contest.
 
Discussion of conflict of an application for Edgerton, KS was discussed. There were 3 different dates suggested and all 3 had conflicts. The Dec 1 guideline for holding dates for contests applied to 2 of those dates. The organizer will be contacted.
 
Discussion of License contests: These contests are rarely held, and the initial goal was to have the contest come back the following year to become a sanctioned contest. Very rarely does a licensed contest come back the following year, the reps are not paid for their time at a license contest. The committee recommends that KCBS eliminate the license contest as we do not see any benefit to continuing it.
 
Discussion of the need for a sample prize letter that can be given to organizers and added to Organizers Guide and the Rep Guide. A draft will be made and submitted to the office.
 
Discussion of a Master series Senior Cook contest (Old School Contest) that would be open only to pitmasters that are 55 years of age or older. This could entice old school pitmasters that are not currently cooking to have the opportunity to compete in Old School Cooking. The committee recommends that the BOD discuss this suggested contest.
 
Meeting adjourned at 12:54pm
 
Myron Berry, Chair
 
 
 
Judging Committee
KCBS CBJ Committee Meeting Agenda
October 18th, 2021
Invitees: - Chiles Cridlin, Emily Detwiler, Rick Wagner, Amy Acock, Julie Poe, Nancy Goldsmith, Frank Gonzales, George DeMartz, Kelly McIntosh, Bill Jones, Dave Druetzler, Paul Buob, Candy Weaver
Not in attendance – Emily Detwiler, Rick Wagner, Amy Acock, Paul Buob, Frank Gonzales,
New Agenda Items –
 
  • JCUP and JSSP progress review. 
    • The video for Module 2 of the JCUP and JSSP was reviewed, looks outstanding! A few notes to pass back to the production team for edits.
 
  • Request to shorten the Judges MP3.
    • The new MP3 has been distributed and lots of GREAT feedback received.
 
  • Review Judge Recommendation submissions.
    • Consolidating the list of recommendations received.
    • Cut-off was October 1, the blind list of candidate write ups will be distributed to the CBJ committee for review and to be vetted prior to 11/1
Ongoing Agenda Items
 
  • Ongoing Goals for the 2021 CBJ Committee.
    • Develop online or web-based certification update training course (In progress)
      • Review of conceptual updates to the KCBS Scoring System (100%)
      • Define Objectives (This is a separate document 100%)
      • Determine content (100%)
      • Develop a story board (Start after August 1st) (100% complete).
      • Choose LMS Platform (KCBS.US website has the capability) (100%)
      • Create RFP and send out by 7/30/2021 (sent out 8/2/2021) (100%)
      • Gather media needed (50% complete)
      • Build test bank questions (Start after August 1st)  50% complete
      • Assemble video for CE program (20%)
      • Beta testing, review and deploy (Not started)
 
  • Update related documents
    • Review of current KCBS Judge training class material (Nancy Goldsmith, started)
    • CBJ Training manual update (Not started)
    • Reps manual update (Not started)
    • Rep Advisory manual and Redacted Rep Advisory Manual (handed off to Nancy Goldsmith) (100%)
    • Judging Tri-fold (part of the Rules pamphlet)
    • Judges MP3 (100%)
 
  • How to grow the list of teams willing to host a CBJ that needs to cook with a team for their CBJ Masters.
    • Update 10/18/2021 – Review a way to help encourage Reps as “match makers” to bring CBJ Master Candidates to teams that are willing to host and may be a good fit.
    • Bull Sheet and other communications requesting teams is not working
    • Update 10/18/2021 - a.
    • Request to have an announcement added during the cooks meeting.
      • The office has completed a three-year review as to teams that have hosted judges.
      • Possibility of creating a new way of tracking teams that host and having an award or recognition for the team that hosts the most in any given TOY year. 
      • Use social media to highlight the teams and judges (picture submission, quick judge write up, etc.).
Closing – Any additional questions or concerns that are provided. 
 
 
 
Rules Committee
The rules committee conducted their business in October via email rather than a zoom meeting. This accommodated schedule challenges that were encountered. 
 
Attached you will find the final committee approved files for board approval.
 
In summary the following changes have been made since 2021 rule publication:
 
 - The reduced punishment for an inadvertent speck of a foreign material in an entry (still maintaining the rule, just making the punishment more fitting to the spirit of preventing "marking").
 - The long-awaited refinement to the Pork rule
 - Including 9 Rep Advisories into the
 Masters rules (making a one-stop location for rule clarification)
 - Including 10 Rep Advisories into the Judging Procedures
 - Separating Rules and Regulations from Judging Procedures in order to produce a tri-fold with larger font
 - Kid Q rules refined - clarifying role of advisor is big. 
 
The rules committee members have been true workhorses this year and I couldn't be prouder of their efforts for KCBS.  I also want to share a thank you to as Board member Nancy Goldsmith for her efforts with formatting and proofing as we wrapped up our efforts. 
 
Thank you,
 
Stan Dobosenski
Chair, 2021 KCBS Rules Committee 
 
 
Foundation Committee
KCBS Foundation Committee Meeting
BOD Report for Oct. 2021
The Committee met on 10/12/21 at 7pm. 
Continued planning for “Pop-Up Shop” and raffles at World Invitational
  • Donations coming from multiple teams and business for sale (cash and checks only)
  • Finalized plans for raffles: 50/50 and donated Green Mountain Grills Trek Pellet Smoker (cash only)
  • Publicity: Information will be in Cooks Packets and articles will be in Oct. Meat Sheet and Nov. Bullsheet
New Scholarship:  Efforts underway to raise funds for a scholarship in honor of Marge Plummer. 
Scholarship Program:
  • Reviewed and approved Scholarship Guidelines and Application; confirmed new wording for essays
  • Approved use of revised rubric for scoring essays
  • Confirmed decision to limit applications to High School seniors
  • Application period will be 1/1/2022 through 3/21/2022 at 11:59 pm Central Time
NOTICE TO MEMBERSHIP
Scholarship eligibility in 2022 and beyond will be limited to high school seniors. The committee felt that this was the best use of the limited funds available. If and when funding can be increased to higher and sustainable levels, this decision can be revisited.