March 2019 Board Quick Notes
Kansas City Barbeque Society
Board of Directors’ Meeting Agenda
March 13, 2019
Meeting was called to Order at 7:05pm Central Time
Dennis Polson, Mike Richter, Jason Cole, Alan Sellers, Jay Amsbaugh, Candy Weaver, Randy Bigler, David Qualls, Richard Fergola, Haymo Gutweniger, Myron Berry
KCBS Office: Carolyn Wells, Heath Hall, Kim Collier
Request to Speak:
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
Membership Requests to Address the Board:
Minutes of Last Meeting
David Qualls: I move to accept minutes of the February 15-16, 2019 meeting
Second - Sellers Motion Passed Unanimously
Jason Cole: Attached is the last month’s financial report. Please accept this report.
Candy Weaver On February 16th, I was charged to secure independent nonprofit attorney work to examine contracts put in place by the 2018 board at the end of the board year. I ask the board to approve the scope of work detailed below. Next step will be interviewing Missouri attorneys to accomplish this task and request estimates of work cost.
Scope of work: Examine conflict of interest statements from prior board members who have been issued contacts for work done on behalf of KCBS. Were the contract negotiations ethical and within proper activities of board directors for a Missouri nonprofit corporation.
Kim Collier: Automatic Approval
New Contests – In House Approval
Existing Contests – In House Approval
Need Board Approval
1 -- Council Bluffs, IA, Currently 05/10 & 11/2019, would like to move their date to 09/06&07/2019 coincide with 712 new River City BBQ and Music Festival
3 teams cook both events last year 2 from SD and 1 NE,
SD-Prize money is 9k they average 30 teams
IA-Prize money is 8k they average 37 teams
Shawnee Mission KS VS Gardner KS 09/27&28/2019
This is Shawnee 25th year anniversary, 2 Year Gardner.
Shawnee is always the 4th weekend in September. The past two years Gardner has been the 5th weekend in September.
This year there is only 4 weeks in September.
3 Teams cooked both contests
Shawnee –Prize money is 4,800 averages 110 teams-Shawnee Max is 112
Gardner-Prize money is 10k average 66 teams
Both Shawnee and Gardner understand why they are falling on the same week. Neither is able to move their events up one week or back a week. Due the other city ran events. Both are willing to have their events the same weekend this year. And will work with each other next year. Since 2020 is also a 4 week month.
Shawnee understand she may lose 913 and Fat & Dumb to Gardner due to higher Prize money; however, 913 did win GC at Shawnee in 2017 & 2018.
70+ teams for Shawnee are local teams, they only cook Shawnee
20+ Teams for Garner are local teams, Gardner draws more of the top competition cooks due to their higher Prize money
After discussion, the committee recommended approval of both contests as the organizers are willing to have both on the same date.
2 – A contest in Long Beach, California applied for sanctioning and the date requested is under the 90 day requirement of application. There are no conflicting dates.
After discussion, the committee recommended approval of contest.
Motion to Approve Sanctioning Committee recommendations on Contests
MOTION-Berry To Approve Sanction Committee Recommendations
Second- Bigler Passed Unanimously
Myron Berry: SANCTIONING COMMITTEE MEETING 3/6/2019
Meeting called to order at 12:05 pm
Present: Myron Berry, Randy Bigler, Charlie Brinza, Kim Collier, Sandy Fulton, Haymo Gutweniger, Candy Weaver and Carolyn Wells
A letter from a cook team asking about whether a contest should be a Master series or an invitational was discussed, the committee saw no issue with the contest being a Master series and a reply was sent to the cook team.
Discussed organizer training and support. Randy and Sandy will review an organizer project from 2017. Randal Bowman was working on this last year and we have asked Randall to forward his work to Randy and Sandy. Discussed benefits of an organizer to be a member of KCBS.
Marketing Company Report
Marketing Report was presented by Randall Bowman of First Club Marketing.
Social Media / Member Liaison Committee: *Note- This Committee is charged with communication, education, marketing and membership issues.
Alan Sellers, Jay Amsbaugh, Richard Fergola: Marketing, Social Media, Member Services.
Notes from our committee discussion for board review for our next committee meeting:
- Create a YouTube channel for producing content videos by some of the world’s best Pit-masters.
- Produce more of a following on our social media platforms by producing more organic content.
- Engage more of a social media following by creating give-away items via social media. Interviews through live streaming, and producing different, out of the box content that intrigues our followers.
- Live Q&A sessions via website or social media.
- For the above: We need to generate a position “Publicist for KCBS” to produce and manage these very things above. This position will report directly the Heath Hall and Carolyn Wells.