KCBS April Board Agenda
Kansas City Barbeque Society
Board of Directors’ Meeting Agenda
April 10, 2019
Dennis Polson, Mike Richter, Jason Cole, Alan Sellers, Jay Amsbaugh, Candy Weaver, Randy Bigler, David Qualls, Richard Fergola, Haymo Gutweniger, Myron Berry
KCBS Office: Carolyn Wells, Heath Hall, Kim Collier
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
Membership Requests to Address the Board:
Minutes of Last Meeting
David Qualls: I move to accept minutes of the March 13, 2019 Meeting.
Jason Cole: Attached is the last month’s financial report. Please accept this report.
Candy Weaver: In February, I was charged to have an independent Missouri nonprofit attorney examine 2018 conflict statements examined in light of contracts with 2018 directors approved by the board at the very end of the 2018 year. This attorney has had no prior involvement with KCBS or related entities. He has issued an opinion letter regarding conflicts and contracts. There are options to be considered and discussed among current directors. Further clarification is needed from the five directors who were a part of the 2018 board. No motion is expected. It is my desire to advise the members of KCBS that these matters are being examined.
This is a KCBS board unlike any other. Six seated directors were not a part of the board last year, five were. The number one vote receiver was elected with an announced investigative direction as to how KCBS got to where it is today. This does effect board interaction. Add intense member reaction to the revised web site and problems with functionality, cook complaints of the random judge seating have raised high tensions on the board. Problems and issues must be prioritized to achieve the best result for KCBS.
I expect unity on the board, but not conformity! We were each elected for our individual strengths and thought for the betterment of KCBS. Let’s clear the smoke and do our very best for KCBS!
Kim Collier: Automatic Approval
REC’D DATES NAME CITY, STATE
New Contests – In House Approval
Existing Contests – In House Approval
Event Name Start Date End Date City State
UMB Smokin Vault BBQ Contest (Invitational Competitor's Series) 5/3/2019 5/4/2019 Kansas City MO
Masters In May Day 1 5/3/2019 5/4/2019 Bancroft WI
Masters in May Day 2 5/4/2019 5/5/2019 Bancroft WI
Wild West BBQ Cook-Off 5/10/2019 5/11/2019 Lamar CO
Mark Marley's Go Big or Go Home BBQ Bash (DAY 1) 5/10/2019 5/11/2019 Plainview TX
Queen Mary Food Festival 5/10/2019 5/11/2019 Long Beach CA
Mark Marley's Go Big or Go Home BBQ Bash (DAY 2) 5/11/2019 5/12/2019 Plainview TX
Red, White, and BBQ Day 1 5/24/2019 5/25/2019 Westmont IL
4th Annual Southern Sate BBQ Cook-off 5/24/2019 5/25/2019 Conroe TX
Big Bear Grill & Chill 5/24/2019 5/25/2019 Big Bear Lake CA
Red, White, and BBQ- Day 2 5/25/2019 5/26/2019 Westmont IL
Heritage Heat Western Smokin BBQ 5/25/2019 5/26/2019 Mountain View, AB CANADA
The Stith Family Farms Backyard BBQ contest (BACKYARD ONLY) 5/25/2019 5/25/2019 Elizabethtown KY
Throwdown in the Vineyards 5/31/2019 6/1/2019 Murphy CA
Separation Colonial BBQ Competition 6/7/2019 6/8/2019 New Castle DE
Beats, Brews, & BBQ 6/7/2019 6/8/2019 Wagoner OK
The Robertson County Fair (COMPETITORS SERIES) 6/7/2019 6/8/2019 Springfield TN
Reelin N Smokin Backyard BBQ Competition (BACKYARD ONLY) 6/7/2019 6/8/2019 Huntsville AL
Delta Smoke BBQ Contest 6/7/2019 6/8/2019 Wynne AR
Downtown BBQ Showdown (BACKYARD ONLY) 6/7/2019 6/8/2019 Meridian MS
Smoked on the Western Slope 6/7/2019 6/8/2019 Parachute CO
Beltway BBQ Showdown 6/8/2019 6/9/2019 Upper Marlboro MD
Poosa-Q 6/14/2019 6/15/2019 Montgomery AL
BBQ Battle Finland 6/15/2019 6/16/2019 Tampere FINLAND
Dadfest BBQ Cookoff 6/15/2019 Kansas City MO
Ribs on the River 6/21/2019 6/22/2019 Louisiana MO
11th Annual Auburn Hills Barbecue Cook-Off 6/21/2019 6/22/2019 Auburn Hills MI
The Great Lenexa BBQ Battle-Kansas State Championship 6/21/2019 6/22/2019 Lenexa KS
GOBS Riverfest Red White & Que 6/28/2019 6/29/2019 Bellevue NE
BBQ SmokeDown at Chicagoland 6/28/2019 6/29/2019 Joliet IL
Back To Mayberry 6/29/2019 6/30/2019 Rodney IA
Handcuffs & Hoses Backyard BBQ Contest (BACKYARD ONLY) 7/4/2019 7/4/2019 Broken Arrow OK
Ceramic City Jazz, Blues & BBQ Festival 7/5/2019 7/6/2019 East Liverpool OH
New Jersey State Barbecue Championship 7/12/2019 7/13/2019 North Wildwood NJ
Keepers of the Fire BBQ Contest 7/12/2019 7/13/2019 Mayetta KS
Celtic Smoke at Dalriana Festival Of Music & Food 7/13/2019 7/14/2019 Glenarm, Billobo IRELAND
Smokin Hot BBQ 7/13/2019 7/14/2019 Gledswood Hill, Sydney
Piggin in the Park 7/19/2019 7/20/2019 Jasper GA
Barn Burner BBQ 7/20/2019 7/21/2019 Chilliwack, British Columbia Br
Racing for the BBQ 7/26/2019 7/27/2019 Blue Springs MO
Effingham -Jam 7/26/2019 7/27/2019 Effingham IL
Rumble on the Red 7/26/2019 7/27/2019 Morris MB
Gilroy Garli-Que BBQ Challenge 7/26/2019 7/27/2019 Gilroy CA
Cotton Pickin BBQ Cook-Off 7/26/2019 7/27/2019 Hartselle AL
Pit at the Park 8/2/2019 8/4/2019 Macungie PA
Route 66 BBQ & Steak Showdown 8/9/2019 8/10/2019 Springfield MO
Big Blue Barbecue 8/9/2019 8/10/2019 Shelbyville IN
Mountain High BBQ Festival & Car Show 8/9/2019 8/10/2019 Franklin NC
Maryland State BBQ Bash 8/9/2019 8/10/2019 Belair MD
Smoke in the Park (BACKYARD ONLY) 8/9/2019 8/10/2019 Glencoe AL
Thrillin' & Grillin' Maine State Championship BBQ Festival 8/10/2019 8/11/2019 Saco ME
Cape Jaycees BBQ Fest 8/16/2019 8/17/2019 Cape Girardeau MO
Evansville BBQ 8/16/2019 8/17/2019 Evansville IN
Pig Out in the Park (BACKYARD ONLY) 8/17/2019 Frostburg MD
Smoking for a Reason (BACKYARD ONLY) 8/23/2019 8/24/2019 Fort Payne AL
Great Americana BBQ Festival 8/23/2019 8/24/2019 Franklin TN
Wild West BBQ Shoot Out 8/23/2019 8/24/2019 Wendover NV
Vine St BBQ Competition & Fest (BACKYARD ONLY) 8/24/2019 Park Ridge IL
Smokin in the Bogs 8/30/2019 8/31/2019 Warrens WI
Route Six Ribfest 8/31/2019 9/1/2019 Coudersport PA
Septemberfest BBQ & Rib-eye Steak cook-off challenge 8/31/2019 9/1/2019 Omaha NE
Fire on the Mountain (BACKYARD ONLY) 9/6/2019 9/7/2019 Arab AL
Mark Twain Brewery American's Hometown BBQ Bash 9/6/2019 9/7/2019 Hannibal MO
Smokin' on the White 9/6/2019 9/7/2019 Batesville AR
40th American Royal World Series of Barbecue- OPEN CONTEST 9/12/2019 9/15/2019 Kansas City KS
40th American Royal World Series of Barbecue- INVITATIONAL 9/12/2019 9/15/2019 Kansas City KS
Silver Lake Sand Dunes Apple & BBQ Festival 9/13/2019 9/14/2019 Mears MI
Bands brews & BBQ 9/13/2019 9/14/2019 Boise ID
Italian Hardcore Barbecue (DAY 1) 9/13/2019 9/14/2019 Carugate MI
KTD Smokin Gobbler Cook-Off 9/13/2019 9/14/2019 Worthington MN
Gritty Open 9 /13/2019 9/14/2019 Philadelphia PA
RiverFest 9/13/2019 9/14/2019 Decatur AL
Italian Hardcore Barbecue (DAY 2) 9/14/2019 9/15/2019 Carugate MI
Decatur's Smokin BBQ Festival Backyard (BACKYARD ONLY) 9/14/2019 Decatur IL
Rumble on the River Presented by TheBBQSuperStore.com 9/20/2019 9/21/2019 Grand Haven MI
Cherokee Strip BBQ Cook-Off 9/20/2019 9/21/2019 Ponca City OK
Constitution BBQ 9/20/2019 9/21/2019 Grand Lake CO
Little Apple Classic Car & BBQ Cook Off 9/20/2019 9/21/2019 Manhattan KS
Smoke in the Sweet Grass BBQ Championship 9/20/2019 9/21/2019 Big Timber MT
Barbeque on the Hill (COMPETITOR'S SERIES) 9/21/2019 Blue Island IL
Smoke in the Park 9/27/2019 9/28/2019 Lemoyne PA
New Albany Blues Brews and BBQ Festival 9/27/2019 9/28/2019 New Albany IN
Shawnee Great Grillers State Championship 9/27/2019 9/28/2019 Shawnee KS
BBQ, Blues, Biscuits & Brews 9/27/2019 9/28/2019 Natchez MS
Backyard BBQ Festival (BACKYARD ONLY) 9/28/2019 Pilot Grove MO
Fire In the Sky BBQ Lite'N Up Broadway (BACKYARD ONLY) 9/28/2019 Broadway Westville NJ
Brew N Que-Perth 2019 10/4/2019 10/5/2019 Ascot WA
Smoketoberfest 10/4/2019 10/5/2019 Ottumwa IA
Squealin on the Square 10/4/2019 10/5/2019 Laurens SC
Swine At the Shrine Porktobertfest 10/4/2019 10/5/2019 Savannah GA
Riverside Blues, Brews & BBQ 10/4/2019 10/5/2019 Greenfield MA
The Real Squeal BBQ & Music Festival 10/11/201910/12/2019 Lyons GA
Central Illinois Bragging Rights (CIBR-BBQ) 10/11/2019 10/12/2019 Arthur IL
Eastern Carolina BBQ Throw Down 10/11/2019 10/12/2019 Rocky Mount NC
Butterfest 2019(BACKYARD ONLY) 10/11/2019 10/12/2019 Butler AL
Scottsboro BBQ Cook Off Festival (BACKYARD ONLY) 10/12/2019 Scottsboro AL
Fountains at Greenbriar Blaze Off 10/18/2019 10/19/2019 Independence MO
Meat Scream BBQ Competition 10/18/2019 10/19/2019 Westminster CO
Best of the Midwest 10/18/2019 10/19/2019 Union Grove WI
Currituck Heritage Bulls & BBQ Festival 11/1/2019 11/2/2019 Powells Point NC
Slab-O-Rama Barbeque Challenge 1/17/2020 1/18/2020 Bullhead City AZ
Shotgun Fred BBQ Showdown 2/14/2020 2/15/2020 Huntsville TX
Best in the Desert Southwest KCBS BBQ Competition 2/28/2020 2/29/2020 Yuma AZ
Smoke of the West 7/11/2020 7/12/2020 Goondiwindi, Queensland AUSTRALIA
Need Board Approval –NONE
Myron Berry: The committee met on April 3, 2019 at 12:03 pm. Present were Haymo Gutweniger, Randy Bigler, Carolyn Wells, Kim Collier, Candy Weaver and Myron Berry.
A discussion was held regarding a letter from an organizer who had issues with the new website correctly listing their contest each month on the listing of contests. The letter will be discussed in our next BOD meeting in closed session.
Randy Bigler gave the committee an update on the work to revise the 2017 Organizer Guide that he and Sandy Fulton are currently working on. They hope to have it completed by the end of April. An Ad Hoc committee will be formed to work with Randy and Sandy.
Discussed the National Grilling Society's rules, regulations and guidelines. Kim Collier emailed copies to the committee members.
Discussed a letter to Sanctioning Committee regarding consideration to ask any Master Series (TOY points eligible) contests that occur during December to hold two spots open until October 31 for teams competing for KCBS TOY race. This was tabled until next meeting.
Meeting adjourned at 12:43 pm.
Marketing Company Report- First Club Marketing
Social Media / Member Liaison Committee: *Note- This Committee is charged with communication, education, marketing and membership issues.
Notes to the board from the agenda and discussion of the committee meeting: April 1st
SM-MScommittee@kcbs.us April 01 chat, Monday, at 4:00 pm Kansas City time Richard Fergola, Jay Amsbaugh, Heath Hall, Carolyn Wells, Jennifer Eggleton, Alan Sellers
In attendance: Health, Candy, Richard, Alan
(Marketing), (Social Media), (Member Services).
Notes for our committee discussion:
- Suggestion was made to create a marketing plan that would include several different platforms.
- You-tube channel for producing content videos by some of the world’s best Pit-masters.
- Social Media
- Living streaming of events.
- Live Q&A Sessions via Website or Social Media platforms.
For the above: We need to generate a position “Marketing Administrator” for KCBS” to produce and manage these very things above. This position will report directly the Heath Hall and Carolyn Wells.
Heath and Richard will work together to build a marketing plan and bring it back to the committee for approval.
At this point we would like to present a motion to acquire a “Marketing Administrator”
We would make a motion to allow Heath and Carolyn to search for a candidate to handle the in house communications. And assist in developing a marketing Plan.
- Recognize every cook team with an award for 180 or 700 at every comp. A Sticker, Large enough 4”x 4” to be mounted on a trailer or a pop up to show that team success. The will be a KCBS Stickers with 180 or 700 ribbon on it showing that award for all to see. Price quotes are in from Kim. We want to discuss and make a motion to the board to accept and move the program forward.
These stickers will be sent to the reps to hand out or we can send them from the office.
Quote file and drawing files are attached: The cost of 6,000 stickers is $1,271.00
“We make a Motion to accept the program of giving out 180 & 700 stickers to all winners going forward approving KCBS to spend the quoted amount to acquire the products.
- We receive the marketing report from our Marketing Company. See attached
- Membership report:
Total Current Members 19,857, Net Gain from last month of 434
New members: 378
Total countries: 38
Wayne Lohman: The IBOM first trip of the year took us to Costa Rica for a CBJ Class, sanctioned contest, and complete the training schedule for 4 new Reps. The organizer of the BBQ events scheduled cooking classes with two major sponsors, Cargill and Weber Grilling Academy for their company personnel. We also cooked for the US Embassy Staff, Marines Security Guards and US Department of Agriculture Counselors during the week. United States Ambassador Sandra Day attended the Saturday contest and participated in the Awards Ceremony.
This was our 3rd
sanctioned contest in Costa Rica, organized by Weber Grilling Academy. Prior to the contest we had 23 students in the CBJ class. We spent time in discussions with U.S. Meat Export Federation and the Office of Agricultural Affairs in Panama in bringing KCBS to Panama and Guatemala. We also met with organizers from Paraguay who will be competing in our sanctioned event in Brazil, with plans for classes and a contest in 2020 in their country. Public attendance at the contest was estimated at 8000 with excellent newspaper and TV coverage for KCBS.
Other Major US contest sponsors, other than Cargill and Weber, for this event were Coke Cola, Bimbo Bread Co. (Wonder Bread), and Miller Lite. Jim Johnson held 8 cooking demos for Sabores Chefs School, Tortiricas Tortilla and Taylor Brand Beef during the contest as well as cooking classes the previous week.
The Costa Rican teams demonstrated a tremendous amount of camaraderie during the contest, waiting and clapping as each of the teams brought their brisket entry to the turn-in table. The Judges, seated on a second story balcony, also stood and clapped for the teams to show their appreciation for the entries and team work. This was a very successful and well organized Central American Contest.
Since the writing of this report, we have initiated discussions on a new contest at Meat Fest in Panama City, Panama. We have, to date, 6 more International trips planned.
CBJ Committee Report:
Dennis Polson: KCBS CBJ Committee Meeting Minutes March 25, 2019 7:30 pm (CDT)
Present: Dennis Polson, Chair; Linda Polson, Recording Secretary; Brian DeCoud, Alan Rothrock, Maxine Kilgore, Marge Plummer, Frank Gonzales, and Carolyn Wells, KCBS Executive Director.
Dennis opened the meeting and reported that response to the E-Blast about CBJ's cooking with Teams has been excellent with numbers approximately doubled from previously.
Marge requested that fellow committee members provide suggestions at the next meeting about how to encourage cooks to register for contests earlier due to problems for organizers/judge coordinators in planning for correct number of judges, judging supplies, etc.
The topic of judges socializing with cook teams was discussed at length and the Guidelines developed by the committee is attached.
Rep statement for cooks about hosting CBJ's and the CMTC proposal were discussed but tabled until next meeting due to time constraints.
Committee members who have experienced the “Chip Draw” seating selection reported that it has gone very smoothly with no problems encountered. Dennis provided information about the time line for planned technology changes.
Next meeting is scheduled for April 29th at 7:30 CDT. The meeting adjourned at 8:50 pm.
PROPOSED - Judges Socializing with Cook Teams Guidelines
- Be brief.
- Be general in your discussions. Do not advise or coach teams prior to judging.
- Do not view or sample anything on day of judging.
- Most importantly: be visible. Do not go inside an enclosed area or out of view, in a cook site.
- Do not congregate in the cook area of any team.
- Check in at judging area at designated time, before visiting with Cook Teams.
- Do not be late to the judging area for the Judges' meeting or you will be replaced.
- Visiting with teams after contest is over and sampling products, if offered by a team, is
Permitted and encouraged.
- Socializing with teams on evening before contest and participating in activities such as “pot luck dinner” is also permitted. It is not acceptable to view turn-in boxes or to sample any product that you could judge the following day.
- Judges may visit with Cook Teams if the cooks are open to visit. If not, the Judge is to respect that choice and move on.
Randy Bigler: No Report for April. Rep. Committee Meets Quarterly
David Qualls: We continue to work through the transition into the new Platform. We are developing a criteria to implement a new standardized method of seating judges for contests that takes into account many facets of the scoring history.
The Technology Committee has added two members who have legitimate qualifications to develop such a system.
These Two Members are:
David McAllister, American Royal World Champion of Team 913 BBQ Software developer in the Kansas City area for the last 18 years that graduated from Kansas State University with a Bachelor’s degree in Management Information Systems in 2001.
George Mullins, A former Board of Directors for KCBS with Bachelor’s degrees in Computer Science and Mathematics, over 20 years of experience in software and web development, network engineering and administration, and over 15 years of experience in analytics working directly with Data Scientists and experts in statistics from institutions such as MIT and Stanford.
These two qualified members of the Committee will be working with Mark Kenney of BBQData on a process that will encompass a wide array of data and the variables associated. Then they will work out a request to provider proposal to bring to the Board for consideration.
This issue of seating is important to many and it is critical that it be implemented in a manner that is dependable and amendable as conditions change.
It is the hope of the Committee that the Board and more importantly the Membership has confidence that this assembled group has the qualifications and experience to lead this project to implementation.
I am very Happy that Mark Kenney and his BBQData system has stepped in to help in this area that KCBS does not have the resources to accomplish at the current time.
Please accept this report for April.
Event Committee: *Note: Event Committee is charged with Banquet, Invitational, Team of Year, and Great American Cookout
We had our monthly call on April 2nd, at 7pm EST
Members in attendance were Cole, Fergola, Stidham, Hall, and Bigler.
The 2019 Annual Banquet and Team of the Year awards will be held at the Argosy Casino
January 17-18, 2020. Other items discussed included:
• Potential sponsors
• Team Payouts
• Judge recognition
• Team Recognition, to include teams in the 5, 10, 15 & 20 categories
• Educational and breakout sessions
We also discussed the 2020 World Invitational. Items discussed included potential locations & dates.
Richard Fergola: The rules committee has three motions to present under New Business
1. No forks for judges during the judging processed with emphasis placed on no licking fingers between categories.
The next two motions are for 2020, not 2019...
2. Bump up the TOY bonus points from 35 to 50.
3. TOY tie breaker format that was submitted by in the March meeting.
Dennis Polson: No Report.
Philanthropy Committee Report
Mike Richter: The eblast announcement for scholarship applications should go out the week of April 7th.
Audit Committee Report
Myron Berry: Bids for quotes on a financial audit have been sent to three audit firms. The quotes are to be in by April 25. The firms have signed an NDA form in order to have certain financial information sent to them in order for them to provide a quote.
Bylaws Committee Report
David Qualls: Reviewing the bylaws structure in order for the committee to deal with revisions in an organized format.
David Qualls: The Lease for the 2nd
floor did not materialize. The Committee along with the C.E.O. and the Realtor are actively pursuing a new candidate for lease as well as the sale of the building in a consecutive manner.
Old Business None
Discussion and Possible Motion on the Statement of Mike Richter;
Statement by Mike Richter, The current board of directors is unlike any in my previous 4 years. Even after learning of the meeting held during the invitational which omitted board members in attendance at the invitational, I hoped the new board would work in the best interest of KCBS. However, at the February meeting it became apparent this was not to be the case as the election of new officers was a forgone conclusion and there was an obvious agenda.
Additionally, we now know at the February meeting incorrect information was provided prior to a vote which impacted the outcome of the vote. A director requested a special meeting to discuss an important issue with the applicable parties. In the ensuing correspondence the director is accused of bullying. In my opinion the bullying was by the other directors burying it in a committee that already has a full plate. Based on the comments and actions it is obvious to me there are board members with a mission based on a dislike of previous board members and decisions made by the board in 2018. To the best of my knowledge there were no secret meetings or plotting last year or in my previous 4 years on the board.
I love KCBS and Carolyn Wells and all of my decisions have been with the best interest of KCBS in mind. With the false accusations, negativity of the last election, and the constant negativity and bullying I honestly do not know how much more I will endure. I may be naive but there are not supposed to be ulterior motives or secret agendas. We were all elected to serve the membership and do what is best for KCBS. If things continue on the current course, I believe history will point to this as the beginning of the end of KCBS.
Discussion and Possible Motion To- Change the Team of the Year calendar from December 16th - December 15th to November 1st - October 31st. Starting November 1, 2019. Per recommendation of the Events Committee
Discussion and Possible Motion To- Change the 2020 World Invitational and the 2020 Team of the year awards Banquet to be held together in November. Date and location TBA. Per recommendation of the Events Committee
Discussion and Possible Motion To- Consider Judge Socializing Standards Per recommendation of the CBJ Committee
Discussion and Possible Motion To- Consider Establishing an milestone award for International Judge’s miles traveled to participate. Per recommendation of Haymo Gutweniger.
Discussion and Possible Motion To- Acquire a Marketing Administrator Per recommendation of the Social Media / Member Liaison Committee.
Discussion and Possible Motion To- Direct Heath Hall and Carolyn Wells to search for a candidate for In-house Communications Per recommendation of the Social Media / Member Liaison Committee.
Discussion and Possible Motion To- Eliminate the use of forks for judges during the judging processed with emphasis placed on no licking fingers between categories. Per recommendation of the Rules Committee
The next two motions are for 2020, not 2019...
Discussion and Possible Motion To- Move the T.O.Y. bonus points from 35 to 50. For the 2020 Season. Per recommendation of the Rules Committee
Discussion and Possible Motion To- Revise the T.O.Y. tie breaker format that was submitted by in the March meeting for the 2020 Season. Per recommendation of the Rules Committee
Discussion and Possible Motion To- Schedule a special meeting with Mark Gibbs, Park Road & Mark Kenney to discuss the computer seating program. Per request of Jason Cole
Closed Session Agenda:
Chief Executive Officer & Executive Director Reports
Discussion of Financial Reports
Discussion on the Table Captains Invoice changes at the March Board meeting with a possible motion in open session.
Discussion of Marketing Contracts
Discussion of Real Estate
Discussion of Technology Budgets and Progress
After Closed Session:
The Board may take any necessary actions including Motions on any or all matters discussed in closed session
Adjourn or Suspend