KCBS BOD Agenda - February 7-8, 2020

Kansas City Barbeque Society
Board of Directors’ Meeting Agenda
February 7-8, 2020

Call To Order
Roll Call: 
Alan Sellers, Candy Weaver, Randy Bigler, David Qualls, Richard Fergola, Haymo Gutweniger, Myron Berry, Ralph Williams, Nancy Goldsmith, Chiles Cridlin, Rick Wagner, David McAllister.
KCBS Office:  Carolyn Wells, Emily Detwiler, Kim Collier
Election of 2020 Board Officers
Assistant Treasurer,
Assistant Secretary,
Board pledge:
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
Membership Requests to Address the Board:   None
Minutes of Last Meeting
David Qualls: I move to accept minutes of the January 8, 2020 regular Meeting
Financial Statements
Myron Berry:   Attached is the December 2019 financial report.  Please accept this report.
Contest Report – Kim Collier See Attachment A
Need Board Approval –
Sanctioning Report:
Myron Berry: Kim Collier reported that there are no conflicts with contests. The Ad Hoc Organizers Committee(a part of Sanctioning Committee) met and discussed the following:
  1. Review of the Organizers Guide and completion of a final Organizers Guide
  2. List speed bumps that affect event and competition success
  3. Identify best practices that organizer may use to help foster event results
  4. Document activities to promote organizers to utilize existing resources and/or create better communication among organizers
The members of the committee were each assigned a section of the current organizers guide to edit for any needed updates and will report back next month with any needed updates.
Discussion followed on speed bumps, identification of best practices and activities to promote organizers to utilize existing recourses. 

Social Media / Member Liaison Committee: *Note- This Committee is charged with communication, education, marketing and membership issues. 
Alan Sellers: Committee phone call with the discussion points covered in the phone meeting of the committee. Jan 20th conference call:  SM-MScommittee@kcbs.us the 3rd Monday in the month, Monday, at 4:00 pm Kansas City time, Jennifer Eggleston, Alan Sellers,
Notes for our committee discussion:
  1. Explore more Kid-Que events and develop a plan to reach out to all Organizers.
  2. High School Sports and how to reach the culinary teachers in all schools to see if there is any interest to build a training and competition programs
  3. Culinary teacher’s national association and make a probe to see if we can gain traction.
International Committee: None
Strategic Planning Committee: None
CBJ Committee: None
Rep Committee: 
Randy Bigler: The meeting was held on Tuesday 4 Feb. in attendance was Lynda Voth, Bill and Debbie Gage, Haymo Gutweniger, Nancy Mueller, Mike Winter and Randy Bigler.
A discussion was held on the table matrix and on how to get from 6-7 boxes to just 5-6 boxes when we have more than 4 tables. I asked the committee to look at any changes or updates to the rep advisories for next meeting. Finalizing Scripts to be used by Reps for the Cooks, Judges and Table Captains Meetings.
Technology Committee: None
Event Committee: 
Randy Bigler: Discussion was had on the location and date of the Nov 2020 banquet and invitational.
Nominating Committee:  None
Old Business:   None
New Business
  • Discussion and Possible Motion on Team of the Year Categories and Criteria
For Quick Notes, discussion and votes would go here
  • Discussion and Possible Motion on adopting a Consent Agenda for Board Meetings as per Robert’s Rules.
For Quick Notes, discussion and votes would go here
Closed Session Agenda:
  • Chief Executive Officer & Executive Director Reports
  • Discussion of Financial Reports
  • Discussion of Independent Contractors and Agreements.
  • Discussion of Real Estate
  • Discussion of Legal Matters
After Closed Session:
The Board may take any necessary actions including Motions on any or all matters discussed in closed session
Adjourn or Suspend
Attachment A
Event Sanctioning
Event_Name  Begin_Date  End_Date  City  State
BBQFest Costa Rica 2020 3/13/2020 3/14/2020 San Jose  
NYC BBQ Cookoff 4/3/2020 4/4/2020 Staten Island NY
The Great Wisconsin Tune Up 4/24/2020 4/25/2020 Manawa WI
Masters In May Day 1 5/1/2020 5/2/2020 Bancroft WI
Masters in May Day 2 5/2/2020 5/3/2020 Bancroft WI
Spit In The Hills 5/2/2020 5/3/2020 Chidlow, Western  
BBQ Jamboree 5/8/2020 5/9/2020 Fredericksburg VA
Beer, Fries & BBQ VII 5/9/2020 5/10/2020 Hasselt  
Getting’ Basted Open 5/23/2020 5/24/2020 Hollister MO
Big Blue BBQ Championship 6/5/2020 6/6/2020 Marysville KS
Country Invasion 6/5/2020 6/6/2020 Wilmington OH
Greeley Blues Jam 6/13/2020 6/14/2020 Greeley CO
BBQ Friuli Venezia Giulia 6/13/2020 6/14/2020 Cividale del Friuli  
Grill & Smoke Festival 6/13/2020 6/14/2020 Tampere  
Granite State BBQ Championship 6/13/2020 6/14/2020 Hancock NH
27th Annual Colorado BBQ Challenge 6/19/2020 6/20/2020 Frisco CO
Desoto Shrine Club 12th Annual BBQ Cook-Off 6/19/2020 6/20/2020 Hernando MS
Hartford Rib Off 6/19/2020 6/20/2020 Hartford CT
Grillin and Chillin  6/26/2020 6/27/2020 Chillicothe MO
Smokin on The Pecos-Double Header (Day1) 6/26/2020 6/27/2020 Artesia MN
28th Annual Giant National Capital BBQ Battle 6/27/2020 6/28/2020 Washington  DC
Smokin on The Pecos-Double Header (Day 2) 6/27/2020 6/28/2020 Artesia MN
Celtic Smoke  7/18/2020 7/19/2020 Glenarm, Billobo  
Michigan's Big BBQ Festival 7/25/2020 7/26/2020 Wyoming MI
Saluting With Smoke-Forreston 7/31/2020 8/1/2020 Forreston IL
Our Lady of Victory Holy Smokes BBQ 8/7/2020 8/9/2020 CINCINNATI OH
Black Mountain BBQ Festival 8/14/2020 8/15/2020 Black Mountain NC
Pigs & Peaches BBQ Festival 8/21/2020 8/22/2020 Kennesaw GA
BBQ Festival 2020 8/21/2020 8/22/2020 Saue Parish  
copy of 13th Annual Big Island BBQ 8/21/2020 8/22/2020 Albert Lea MN
Cape Jaycees BBQ Fest 8/21/2020 8/22/2020 Cape Girardeau MO
New Holland Summer Fest 8/21/2020 8/22/2020 New Holland PA
Route 6 Ribfest 9/4/2020 9/6/2020 Coudersport PA
CBBF-Chidlow BBQ Festival 9/12/2020 9/13/2020 Chidlow, Western  
Jesse James Barbeque Cook Out 9/18/2020 9/19/2020 Kearney MO
Tri City BBQ fest 9/18/2020 9/19/2020 Denison IA
KTD Smokin' Gobbler Cook-off 9/18/2020 9/19/2020 Worthington MN
Grillin & Chillin BBQ 9/18/2020 9/19/2020 Owensboro KY
Het BBQkampioenschap van het Waasland 2020 9/19/2020 9/20/2020 Sint Niklaas  
Smoke in the Park 9/25/2020 9/26/2020 Lemoyne PA
Cherokee Strip BBQ & Chili Cook-Off 9/25/2020 9/26/2020 Ponca City OK
Rumble on the River Presented by TheBBQSuperStore.com 9/25/2020 9/26/2020 Grand Haven MI
Rogue Caveman Barbecue 9/26/2020 9/27/2020 Grant Pass OR
Smoke & Soul Fest-Day 1 10/2/2020 10/3/2020 Casper WY
Smoke & Soul Fest-Day 2 10/3/2020 10/4/2020 Casper WY
Cookin' on the Kaw BBQ Contest 10/9/2020 10/10/2020 De Soto KS
The Real Squeal BBQ & Music Festival  10/10/2020 10/11/2020 Lyons GA
Best of the Midwest BBQ 10/16/2020 10/17/2020 Union Grove WI
Smoking in the Foothills Barbecue Competition 10/16/2020 10/17/2020 Lenoir NC
Saluting with Smoke-Yorkville (COMPETITOR'S SERIES) 11/7/2020   Yorkville IL