KCBS Board if Directors Regular Meeting Agenda for August 24 ,2021

Kansas City Barbeque Society
Board of Directors’ Meeting Agenda
Tuesday August 24, 2021, 6:00pm
Membership Requests to Address the Board:   None
Call to Order
Roll Call: 
Candy Weaver, Randy Bigler, David Qualls, Richard Fergola, David McAllister, Myron Berry, Chiles Cridlin, Rick Wagner, Ralph Williams, Nancy Goldsmith, Stan Dobosenski, Corey Linton
KCBS Office:  Emily Detwiler
Board Pledge:
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve, and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
Consent Agenda
            Notice concerning Committee Reports. Some committees do not meet monthly, If a report is presented, it will be included as attachments to the Agenda.
  • Minutes of July 27, 2021, Meeting
  • July 2021 Financial Report
  • Finance Committee
  • Contest Report
  • Sanctioning Committee
  • Judging Committee
  • Contest Representative Committee
  • Rules Committee
  • Foundation Committee
  • Nominating Committee
Discussion of any items removed from Consent Agenda
Chief Executive Officer’s Report
Old Business  
New Business
  • Discussion and Consideration of Rescinding Rep Advisory 4.10 due to it being addressed in the new rules beginning for the 2022 season Per Rules Committee
  • Discussion and Consideration of Progress of the JCUP Judge program as presented in the Committee Notes
  • Discussion and consideration of modifying the judges MP3 with the following motion;
Chiles Cridlin -  I move to approve the new shortened version of the Judges MP3, created in August of 2021 to be recorded and played for the Judges meeting at sanctioned contests.   The current extended version will remain available for those that may request to hear it for the benefit of the additional information contained within.
  • Discussion and Consideration of workgroup report concerning Table Population Policies as previously adopted and/or included in Rep Advisories and Rep Manual.
Tabled from the July Meeting.
  • Discussion and Consideration of Contest Sanctioning Conflicts.  
Closed Session Agenda:
Legal, Financial, and Real Estate
Marketing and Promotions
Discussion of Rep’s and Rep’s in Training
Discussion of Contests
After Closed Session:
The Board may take any necessary actions including Motions on any or all matters discussed in closed session
Adjourn or Suspend
Attachments and Reports
Chief Executive Officer’s Report
Contest Report
BOD Approval – None  
In-house Approval –    
Montana BBQ Cook-off 06/10-11/2022 Absarokee, MT
Second annual Central Maine BBQ Cookoff 06/25-26/2022 Skowhegan, ME
Beats, Brews, & BBQ 04/1-2/2022 Wagoner, OK
Smokin' on the Pecos 11/5-6/2021 Artesia, NM
Biloxi Blues & BBQ Festival 11/12-13/2021 Biloxi, MS
GrillBillies BBQ Backyard Contest 10/22-23/2021 Wendell, NC
Almost Heaven's Spooktacular Backyard BBQ 10/29-30/2021 Buckhannon, WV
Harper County Bullseye BBQ 10/15-16/2021 Harper, KS
Cookin' on the Kaw BBQ Contest - One Meat Rib Contest 10/8/2021 De Soto, KS
6th annual E'burg BBQ Contest 7/29-30/2022 Emmetsburg, IA
Pending- None  
Judging Committee
KCBS CBJ Committee Meeting Notes
August 23rd 2021
Invitees: - This meeting was not held this month.  Below are agenda items being reported on as activities for the committee since the last meeting.
Not in attendance –
New Agenda Items –
  • JCUP and another program have been submitted for RFP’s. 
    • One RFP for two separate deliverables.
    • Sent to three different companies that are recognized as having the capabilities to produce the content we are requesting.
    • All three companies sent their responses on or before 8/20 which was the deadline imposed by KCBS.
      • These are under review by the KCBS office.
  • Request to shorten the Judges MP3.
    • The entire committee has had an opportunity to review the requested changes in the MP3,
      • Thank you Mike Robinson (one of our KCBS judges) for taking the initiative and creating the first pass for this. 
      • Thank you Nancy Goldsmith for doing the final edit for the new short version.
        • Keep the long version and offer to play that for judges that may need or wish to hear it.
      • Will submit to the BOD for review and voting on for the 8/24 meeting. 
      • We may need to find a new “voice” for these MP3’s  
Ongoing Agenda Items
  •  How to grow the list of teams willing to host a CBJ that needs to cook with a team for their CBJ Masters.
    • Bull Sheet and other communications requesting teams is not working
    • Estimated that we have gone from 100 teams down to 41.  No teams in Nebraska.
    • Request to have an announcement added during the cooks meeting.
      • The office has completed a three year review as to teams that have hosted judges.
      • Possibility of creating new way of tracking teams that host and having an award or recognition for the team that hosts the most in any given TOY year. 
      • Use social media to highlight the teams and judges (picture submission, quick judge write up, etc.).
  • Ongoing Goals for the 2021 CBJ Committee.
    • Develop online or web based certification update training course (In progress)
      • Review of conceptual updates to the KCBS Scoring System (100%)
      • Define Objectives (This is a separate document 100%)
      • Determine content (100%)
      • Develop a story board (Start after August 1st)
      • Build test bank questions (Start after August 1st)
        • Start with the ones we have and review them first.
        • Create questions based on new content and objectives
      • Write script based on objectives (50% if you consider the objectives the outline of the script)
      • Choose LMS Platform (KCBS.US website has the capability) (100%)
      • Gather media needed (Not started) – Create RFP and send out by 7/30/2021 (sent out 8/2/2021)
        • Received responses by 8/20/2021
      • Assemble video or training program (Not started)
      • Beta testing, review and deploy (Not started)
  • Update related documents
    • Review of current KCBS Judge training class material (Nancy Goldsmith, started)
    • CBJ Training manual (Not started)
    • Reps manual (Not started)
    • Rep Advisory manual and Redacted Rep Advisory Manual (handed off to Nancy Goldsmith) (100%)
    • Judging Tri-fold (part of the Rules pamphlet)
    • Judges MP3 (100%)
    • Determine if there are others
Closing – Any additional questions or concerns that are provided.
Contest Representative Committee
August 10, 2021
Meeting called to order at 7:00 pm by Ralph Williams.  Members present were Phil Morrow, Scott Grinstead, Steve Grinstead, Jeanne Titus, Dave Drutzler, David McAlister, Julie Poe, Mike Winter, Myron Berry and Emily Detwiler.
A brief report was present on the 6 KCBS members that are Reps in training.  Brian Moore in Colorado, Bill & Kim Wright in Maine, John Scharffbillig in Minnesota and Peter & Ruth Schoeppner also in Minnesota.  All reviews coming in are positive.  We look forward to have these folks on our Rep corp.
Discussion of motion presented by KCBS BOD Secretary David Qualls: I move to adopt a standing policy that IF the minimum table specifications are not followed per the BOD approved table population for a Master Series Contest that KCBS shall refund the entry fee of member participation whom were entered in the contest in which the violation of the policy was allowed.  The Rep Committee feels that often the Rep must make onsite, last-minute decisions based on the factors surrounding that particular contest.  The Committee further feels this motion undermines the work the Reps are doing to provide the event a successful culmination.  The Committee makes the following suggestions for Reps and Organizers to help avoid such issues:
1. Reps working directly with the Organizer to help them understand the number of judges actually needed
2. Encourage Organizers to use the team and judge portals for registering.  This will help them control excessive judge selection.
3. When using the chip draw process, extra chips could possibly be added for volunteers and table captains, thus giving everyone equal opportunity for all positions (Rep choice on extra chips)
4. On the Rep critique sheet, add a line asking how many tables were seated, number of judges seated, was the seat population sheet used, if not, explain why.
5. If an issue arises, the contest Rep should contact the Rep Chair or Co-Chair to make them aware of necessary changes in procedures.
All of these concerns center around “perception”.  Are we perceived as doing our job to best benefit the Event, the Cooks and the Judges? 
At some point in time, all Reps will end up violating the “charts” and the seating procedures, whether intentional or unintentional, but the overall goal is to provide a quality event for everyone.
Rules Committee
The rules committee met at 6pm CST via zoom on 8-16-21. 
Members in attendance were Mike Wosniak, Joel Fleetwood, Ed Hartman, and Jim Frazee.
The committee had discussion about a member inquiry regarding cook space sharing.  It was agreed that rule #3 was clear regarding this topic and the inquiring member will be advised to refer back to it as it relates to their request.
We also discussed the rep advisory 4.10 and required change as a result of the Rule 10 Revision (7/27/21).  
Current wording of 4.10 (page 31 Rep Advisory Manual) is as follows:
4.10 Pork Collar
Question: Is the cut known as “pork collar” a legal cut for purposes of entry in a KCBS
Opinion: NoRule 10 states:
PORK: Pork is defined as Boston Butt, Picnic, and/or Whole Shoulder, weighing a minimum of four (4) pounds. After trimming pork shall be cooked whole (bone in or bone out); however, once cooked, it may be separated and returned to the cooker at the cook’s discretion.
The KCBS Board of Directors has adopted the National Pork Board’s definitions which define the standard for cuts of Boston Butt (item 406 bone in or without bone), Picnic (item 405 bone in or without bone) and/or Whole Shoulder (item 403). Pork Collar is not included in these approved “American” definitions of food service cuts of pork. Therefore, pork collar is not an acceptable cut to be approved at meat inspection or turned in for the purposes of competition under the rules of KCBS. In the event a pork collar cut is turned in it shall receive a score of 1 by all judges in all criteria as a foreign object being a non-approved cut of meat.
BOD February 11, 2011; Updated April 2019 with 2014 Pork rule
I will bring forth a motion to adopt the following addition of  "4.10 A" to the Rep Advisory Manual for the 2022 season;
4.10 A    Pork Collar – Advisory 4.10 Rescinded
Question: Is the cut known as “pork collar” a legal cut for purposes of entry in a KCBS
Opinion: Yes: Rule 10 was revised on 7/27/21 to take effect as of 11/1/21 (the start of the
2022 KCBS season). The new rule reads:
    PORK: Pork is defined as Boston Butt, Boston Roast, Picnic, Collar (aka Cellar) and/or Whole Shoulder.
    -BOD July 27, 2021
The August committee meeting was adjourned at 7:03 pm CST