KCBS Board if Directors Regular Meeting Agenda for September 28 ,2021
Kansas City Barbeque Society
Membership Requests to Address the Board:
Board of Directors’ Meeting Agenda
Tuesday September 28, 2021, 6:00pm
Call to Order
Candy Weaver, Randy Bigler, David Qualls, Richard Fergola, David McAllister, Myron Berry, Chiles Cridlin, Rick Wagner, Ralph Williams, Nancy Goldsmith, Stan Dobosenski, Corey Linton
KCBS Office: Emily Detwiler
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve, and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
Notice concerning Committee Reports. Some committees do not meet monthly, If a report is presented, it will be included as attachments to the Agenda.
Discussion of any items removed from Consent Agenda
Chief Executive Officer’s Report
- Minutes of August 24, 2021, Meeting
- August 2021 Financial Report
- Finance Committee
- Contest Report
- Sanctioning Committee
- Judging Committee
- Contest Representative Committee
- Rules Committee
- Foundation Committee
- Nominating Committee
Stan Dobosenski - I move to adopt the Updated scoring as discussed and outlined in the Rules Committee Report.
- Discussion and Consideration of updated scoring system to coincide with the JCUP Program
Closed Session Agenda:
Legal, Financial, and Real Estate
- Discussion and Consideration of Approving a revised Table Population Specifications for Judge Seating as approved by the Rep Committee
- Discussion and consideration of Pilot Geographical Recoupment Program to assist Organizers in re-establishing lost and failing contests for the 2022 season in areas of major decline.
- Discussion and Consideration of regionalization of the 150 mile sanctioning rule.
Marketing and Promotions
Discussion of Rep’s and Rep’s in Training
Discussion of Contests
After Closed Session:
The Board may take any necessary actions including Motions on any or all matters discussed in closed session
Adjourn or Suspend
Attachments and Reports
|BOD Approval –
|In-House Approval –
|Boo-B-Que - Day 1
||Unity Village, MO
|Boo-B-Que - Day 2
||Unity Village, MO
|Boo-B-Que - One Meat Rib Contest
||Unity Village, MO
|The Cache Smokeout at the American West Heritage Center
|Foley BBQ & Blues Cook Off (Backyard Only)
|Sip & Swine BBQ Festival
|River Bar Smoke Out
|B-Dale BBQ Contest (Backyard Only)
|Fire at the Foothills (Backyard Only)
|Barbecue With a View (Backyard Only)
|Wines, Brews & BBQ
|Smokin' on the Buffalo BBQ Brawl - Day 1
|Smokin' on the Buffalo BBQ Brawl - Day 2
|Bring'n Home the Bacon - Day 1
||West Salem, WI
|Bring'n Home the Bacon - Day 2
||West Salem, WI
|Bring'n Home the Bacon (Backyard Only)
||West Salem, WI
|Gruenenwalds BBQ Battle
|BBQ Gives Back - Day 1
|BBQ Gives Back - Day 2
|Bourbon, Brews & BBQ (Backyard Only)
|Happy Basset 2nd Annual BBQ Competition
|Smokin on the Route
|Marietta River City BBQ
|40th Annual Kennett Jaycees Show Me State BBQ Cook Off
SANCTIONING COMMITTEE SEPT 22, 2021
In attendance: Charlie Brinza, Debbie Yopp, Corey Linton, Sherry Byler, Emily
Detwiler, Beth Salzl and Myron Berry
Meeting began at 12:02pm
Contest conflict with an application for a new contest from Atlanta, Ga that is on the same weekend of a sanctioned contest in Gadsden, Al. The committee believes that
sanctioning of this contest would create a loss of teams from the sanctioned contest in Gadsden, Al as they are 120 miles apart. The sanctioned contest in Gadsden has been held annually for over 10 years.
Contest conflict with a contest who wishes to move their dates to Aug 12-13, 2022.
There is an existing contest that had this date of Aug 13-14, 2021 that is within 100 miles of the contest that wishes to move their date. The committee discussed this matter and tabled the discussion until we are able to talk with the organizers.
Discussion of close proximately of contests in KC/MIssouri area regarding the 90 mile guidelines. The committee recommends that density of teams be considered when sanctioning contests and looking at close proximately contests that have co-existed in the past.
Discussion of the Dec 1 yearly guideline for returning contests to sanction in order to hold the same date for the next year. No recommendation was made to change this at this time.
Meeting adjourned at 12:52pm
Myron Berry, Chair
KCBS CBJ Committee Meeting Notes
Invitees: - Chiles Cridlin, Emily Detwiler, Rick Wagner, Amy Acock, Julie Poe, Nancy Goldsmith, Frank Gonzales, George DeMartz, Kelly McIntosh, Bill Jones, Dave Druetzler, Paul Buob, Candy Weaver
Not in attendance – This was a special meeting to review the JCUP Story Board modules, not everyone was required to be in attendance. July Poe, Nancy Goldsmith, Frank Gonzales and Paul Buob were in attendance.
New Agenda Items –
- JCUP RFP’s.
- The KCBS Office has chosen the video company to create the JCUP and JSSP training videos.
- Request to shorten the Judges MP3.
- The new shortened MP3 was passed by the BOD.
- A correction that it was “Mike Robison” and not “Mike Robinson” that submitted the suggestion for the new MP3.
- We are still looking for a new “voice” for the MP3’s, however the Reps have been reading the new shortened version at contests and have been receiving standing ovations. This needs to be escalated.
Ongoing Agenda Items
- We have slowly been receiving recommendations for 2021 Judge Recognition. Considering a social media request asking for more before the deadline.
- Ongoing Goals for the 2021 CBJ Committee.
- Develop online or web based certification update training course (In progress)
- Review of conceptual updates to the KCBS Scoring System (100%)
- Define Objectives (This is a separate document 100%)
- Determine content (100%)
- Develop a story board (Start after August 1st) (75% complete).
- Build test bank questions (Start after August 1st) 50% complete
- Choose LMS Platform (KCBS.US website has the capability) (100%)
- Gather media needed (25% complete)
- Create RFP and send out by 7/30/2021 (sent out 8/2/2021) (100%)
- Assemble video or training program (Not started)
- Beta testing, review and deploy (Not started)
- Update related documents
- Review of current KCBS Judge training class material (Nancy Goldsmith, started)
- CBJ Training manual update (Not started)
- Reps manual update (Not started)
- Rep Advisory manual and Redacted Rep Advisory Manual (handed off to Nancy Goldsmith) (100%)
- Judging Tri-fold (part of the Rules pamphlet)
- Judges MP3 (100%)
- How to grow the list of teams willing to host a CBJ that needs to cook with a team for their CBJ Masters.
- Bull Sheet and other communications requesting teams is not working
- Estimated that we have gone from 100 teams down to 41. No teams in Nebraska.
- Request to have an announcement added during the cooks meeting.
- The office has completed a three year review as to teams that have hosted judges.
- Possibility of creating new way of tracking teams that host and having an award or recognition for the team that hosts the most in any given TOY year.
- Use social media to highlight the teams and judges (picture submission, quick judge write up, etc.).
Closing – Any additional questions or concerns that are provided.
Contest Representative Committee
KCBS Rep Committee Meeting
September 13, 2021 7:00 pm
Members present: Ralph Williams, Scott Grinstead, Steve Grinstead, Mike Winter, Julie Poe, Dave Druetzler, Phil Morrow, Emily Detwiler.
Discussion centered around the Table Population Chart that KCBS Reps are to follow when seating judges at a Master Series event. The Committee agreed with the chart, adding the statement at the top that there is NOT to be any 3 tables seating situations at a Master Series event. New form is attached. If approved, this document should be sent to all organizers, encouraging them to help them determine the correct number of judged needed for their event. This chart should be placed in the Organizers portal and the Rep portal. Reps often must make “on site” adjustments to make an event run smoothly. In the event an adjustment is made, following the event, the contest Rep should send an email to the Rep Chairman explaining the need for the adjustment. It was also suggested a line be added to the Rep Critique Form stating the number of tables seated and any issues that were dealt with at the event.
The Committee also agreed we should adopt something similar to the “3 strike rule” that is used in the CBJ Committee. Those statements are to be developed.
Ralph Williams, presented for consideration, a new Rep from Colorado, Brian Moore. Brian’s reviews have excellent ratings. Each set of training Reps feel he is ready for installation as a new Rep.
Covid policies were reviewed and Reps are reminded judges need to continue to wear both gloves when handling boxes containing entry meats. Gloves should be removed during sampling. Turn-in workers and table captains should also wear two gloves. The number changer is exempt due to the labels sticking to the gloves. KCBS is following local guidelines concerning the wearing of a mask.
Ralph Williams is asking for the re-instatement of the “Master Level” to become a contest Rep. Discussion followed that suggested the Rep Committee re-examine our current requirements as they felt we are possibly overlooking potential Reps that would qualify in different ways. Example: may have judged, organized, cooked and volunteered at 30 or more events.
Scott Grinstead asked KCBS to look into the review forms currently being used to be modified allowing form completion and submission without making additional printed copies thus saving time and resources.
Emily Detwiler stated she has new KCBS banners for Reps to display. Those will be dispersed to the Reps.
Meeting was adjourned at 7:50 pm.
On 9.21.21 the rules committee met via zoom at 6pm CST.
In attendance were Joel F., Bill G., Jim F., Steph F., Charlie B., Mike W., Emily D., and CBJ committee chair Chiles Cridlin.
Lengthy productive discussion was had regarding the formulation of a motion for updated scoring for 2022 TOY. A consensus was reached about the wording details that were discussed. Post meeting there was continued discussion and analysis that also involved the cbj committee via email.
All of this discussion and refinement resulted in the motion that is attached. I will be bringing forth this attached motion at the board meeting 9.28.21
The committee also discussed a member inquiry requesting clarification of separation of cooking spaces at KCBS contests. A response was sent to the inquiring member post meeting.
The zoom meeting was closed at 7:30 pm
KCBS Rules Committee Chairman
KCBS Foundation Committee Meeting
BOD Report for Sept 2021
The Committee met on 7/13/21 at 7pm.
- A new member, Matt Greer, with expertise in financial planning and endowment development joined the Committee. This expertise will be helpful as we continue to develop needed policies and procedures for managing funds.
- Work continued on the development of a mission statement and a giving statement. Both are needed to guide future fundraising and money management efforts.
- Fundraising at World Invitational:
- There will be a 50-50 Raffle. Committee members will be wearing burgundy aprons and yellow pins identifying themselves as sellers.
- In addition, many competition teams have agreed to donate their rubs and sauces which will be sold as an additional fundraiser.
NOTICE TO MEMBERSHIP
Chief Executive Officer’s Report
Rules Committee Report and Recommendation of Score Changes
- Scholarship eligibility in 2022 and beyond will be limited to high school seniors. The committee felt that this was the best use of the limited funds available. If and when funding can be increased to higher and sustainable levels, this decision can be revisited.
The KCBS Certified Judge committee has been working on a solution to narrow the judging scale to remove seldom used scores and eliminate the description of “average.” Our goal is to make judging more consistent from contest to contest, coast to coast, and worldwide. KCBS does not
want to become a “7-8-9 scoring” organization. We will have an updated scoring system that removes scores that are seldom used and better define the remaining scoring numbers for judging use. This outline is our plan to achieve this goal.
- Eliminate the use of the scoring numbers 3 and 4. Research has validated that these numbers are used so little that they are simply not needed. Data from 2014 to 2021 was pulled and an initial analysis shows the combined total of 3’s and 4’s never exceeded .0025 (.25%) of all individual scores given in a single year. Using 5 through 9 narrows the "band" of usable numbers and provides a center of the scale at 7.
- The new scoring system will read: The scoring system is from 9 to 5; all whole numbers between nine (9) and five (5) may be used to score an entry: 9 is Excellent, 8 is Very Good, 7is Good, 6 is Fair, 5 is Poor, and 2 is Inedible.
- As always, a score of 1 is a penalty or disqualification and requires the approval of the Contest Representative.
- Consider using the Academic system of grading (A, B, C, etc.), as an analogy or teaching tool to show how we intend judges to use the new 9 through 5 scale. In this analogy, 9 would be an A, 8 would be a B, and so on. The new score card will read as follows:
- 9 - Excellent
- 8 - Very Good
- 7 - Good
- 6 - Fair
- 5 - Poor
- 2 - Inedible (e.g., raw chicken)
- 1 - Disqualification or Penalty (requires Rep approval)
The CBJ committee is urging removal of the word "Average" all together because it seems no one can agree on what “average” is and it also alludes to comparative scoring which is something that KCBS does not do.