KCBS BOD Meeting Quick Notes June 14, 2022

Kansas City Barbeque Society
Board of Directors’ Meeting Agenda
Tuesday June 14, 2022 6:00pm
Membership Requests to Address the Board:   None
Call to Order
Roll Call: 
Stan Dobosenski, David McAllister, Myron Berry, Joel Fleetwood, Chiles Cridlin, Nancy Goldsmith, Corey Linton, Jeanne Titus, Rick Wagner, Ralph Williams
KCBS Office:  Emily Detwiler
Board Pledge:
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve, and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
Consent Agenda
            Notice concerning Committee Reports. Some committees do not meet monthly, If a report is presented, it will be included as attachments to the Agenda.

  • Minutes of March 8, 2020 board meeting
  • Financial Report
  • Finance Committee
  • Contest Report
  • Sanctioning Committee
  • Judging Committee
  • Contest Representative Committee
  • Rules Committee
  • Foundation Committee
  • Nominating Committee
Discussion of any items removed from Consent Agenda
  • Myron motion to remove Sanctioning committee report
    • Chiles 2nd
    • Motion passes unanimously
  • Nancy motion to approve consent agenda without Sanctioning Committee report
    • Chiles 2nd
    • Motion passes unanimously
  • Myron motion to approve Reada Roundup BBQ contest in San Juan CA on 8/12-13/2022
    • Nancy 2nd
    • Motion passes unanimously
Chief Executive Officer’s Report
  • We have seen increased open rates (58.49%) and engagement from deploying digital publications and e-blasts in batches.
  • Data scientist working on predictive analytics to use for judge evaluation. Tech committee has solicited CBJ and Rep committee feedback on program requirements
  • working with Rep committee on next steps for online training development to fulfill both Emergency Rep training and serving the purpose of continuing education for existing Reps. 
  • Development of key web-based tools to assist in streamlining critical functions for KCBS
    • Updating the Back-office functionality for reconciling membership dues with updating membership profiles in the database.
    • Sanctioning application – Leveraging new User Interface for online submittals for sanctioning applications; tying in the Back Office processes to store applications digitally and route for approvals digitally.
    • API – researching developing a process for exposing back-end data to be utilized by support products and to establish subscriber-based models for data access (i.e. regional bbq associations)
  • SCORE App – working toward a bug resolution on tie breaker issue that has been identified.
  • Have confirmed with Vieth that online judge process in the portal will work for large scale contests.
Steak Program Updates:
  • In June, the Central Plains Ribest will be hosting another NSC event. 
  • The Judges Steak Series Program (JSSP) online program, currently has 1,467  KCBS Members that have completed. 
  • Partnership with Creekstone Farms & Snake River has been very positive. Creekstone Farms is actively promoting the NSC competitions and working with promoters.  We are also pleased to report that KC local grilling stores will be carrying the steaks in their stores and hope to roll out the opportunity in other markets.  We have Steak Demo coming up on Thursday at KC BBQ Store.
  • Website – Continuing to update the site (https://kcbssteakchamps.com/) with links for product ordering, judge training once ready, additional photos, etc. .
  • Contest reps have JSSP pins for KCBS members to pick up.  KCBS members need to show their JSSP Certificate or their KCBS membership card with the S-CBJ to receive a pin.
World Invitational Workgroup:
  • Made the announcement of the 2022 KCBS World Invitational location on 5.17.22
  • Team Registration will open up on August 8th and Judges Applications open up on August 15th.
  • Site visit to Gadsden on June 21-22 with working session, partnership pitches and media outreach for interviews. The City of Gadsden is very excited about KCBS bringing the World Invitational to them.   We have been meeting with the Gadsden Parks & Recreation staff to secure all vendors needed.
  • Staff has developed a sponsorship deck for additional sponsorship opportunities and working securing additional sponsors. Currently have 3 local partnerships secured with more in the pipeline!
  • Qualification
    • Master Series division pitmasters must have won Grand Champion or Reserve Grand Champion at a KCBS-sanctioned barbeque contest between January 1, 2020 and July 31, 2022.
    • Backyard Series pitmasters must win 1st place Ribs or 1st place Chicken at a KCBS-sanctioned Backyard contest between Jan. 1, 2020 and July 31, 2022.
  • Rules:  Use the 2022 season rules for all contests
  • Thursday:
Team load in and  Casual meet & greet
  • Friday:
    • Final Load-In
    • Box pick-up Friday morning
    • Meat Inspection for Open and Ancillaries starting at noon
    • Early evening banquet to allow teams to prep
  • Saturday:
    • Open
    • Ancillaries (Turkey, Steak, Cocktail, Dessert?)
    • Meat Inspection for Invitationals
  • Sunday:
    • Master Invitational
    • BY Invitational
Membership Updates:
During National BBQ Month, we ran a lifetime membership promotion that far exceeded our goals and a new member drive that resulted in 147 new members.  We increased our lifetime membership by 25% over last year. 
  • National BBQ Month Membership Drive - We had a very positive response to our National BBQ Month Promotions.  We had 488 people take advantage of the opportunity domestically and 72 international members take advantage of the opportunity.  Thank you!  We will process all of those lifetime member cards and pins. It takes about 4-6 weeks to receive new lifetime member card.  Also, thank
  • you to our sponsor American Fire BBQ & Grilling Supply for providing a $250 gift card to our lifetime member winner Julie A.
  • New members - For May,  we had  147  new members.  We also want to thank Cacklalacky for sponsoring our new member promotion.
  • Renewals members - It has been a very positive month for renewals with over 90% renewal rating.  Continue to trend very positively in this direction as many people are looking to start judging and cooking again. 
2022 Pins: We had a great turn out with the 2022 pins and have secured more pins for the KCBS Gear Shop.  If you are interested, please visit KCBS Gear Shop to secure yours today. Also working with Reps who have requested more pins to sell at contests.
Business Affiliate Updates:
  • We currently have 62 Business Affiliates. 
  • Please continue to reach out to members you know with businesses; drive them to https://www.kcbs.us/kcbs_business_affiliate_progra.php to learn more and sign up.
  • Please keep in mind as a Business Affiliate there is a discount on additional advertising with KCBS.  For more information, contact membership@kcbs.us.
CBJ & Table Captain Classes:
  • JCUP
  • The Judges Update Certification Program (JCUP) continues to do very well.   As of 6/6/22 we have had 1,769 KCBS members complete.    We also have received some very positive notes from judges and wanted to share a couple of them:
  • “I look forward to more continuing education courses being offered.”  Brian D.
  • “It was so professionally produced…great content, clear instructions and excellent visuals all the way through.  Very impressive!”  Dave V.
If you get people with questions about the test, please direct them to jcuptest@kcbs.us.  
For the month of May,  we had three (3)  classes in MO, MN and VA.  We also held a class in Denmark.
  • Master Judge Candidates and 100+ candidates continue to come into the office. Please encourage all candidates for Master Judge status to submit via email to membership@kcbs.us their contest verification sheets and cooking sheet. 
  • Please remember for 30+ contests and your cook’s verification sheet, you can send to the office via email membership@kcbs.us or via mail at KCBS 2519 Madison Ave #100 Kansas City, MO 64108
PR/Earned Media for May 2022: (as of 6/7/2022)
  • 99 news articles mentioned KCBS in May (up 24% from last year); Potential Reach of 409 million with highest reach coming from several contests such as Jiggy with the Piggy, Buffalo BBQ Throwdown, KCBS Media Pro Am and KCBS World Invitational.
  • Total Advertising Value Equivalency (AVE) - $3.7 million
Social Media: May Updates
Continue to use social media to drive member conversion, promote KCBS brand, showcase our sponsors, events and provide value to our members through fun and educational content. 
  • In May, social media focus included National BBQ Month, promotions for lifetime and new KCBS members, the KCBS World Invitational Announcement, various KCBS programs, member spotlights and partner messaging.
  • Continue to see consistent growth in following across all social media platforms. Total Audience as of 6/7/2022: 118,073 total followers
    • 73,778 Facebook (KCBS-only) Followers
    • 20,056 Twitter Followers
    • 21,122 Instagram followers
    • 2,438 YouTube subscribers
    • 679 Linkedin followers
    • Gained nearly 700 new followers across social media platforms
  • Several social media stats improved this month over last month and this time last year. The biggest call outs:
    • Consistently tracking social media analytics began this time last year allowing us to compare growth year over year. Nearly all social media stats have improved.
      • May 2022 - 530k reach (up 126% vs 2021), 590k impressions (up 110% vs 2021)
      • Steady incline in engagements and consistent engagement rate nearly 3%
    • All platforms continue to see steady growth from last month:
      • Facebook - Over 380k impressions, 12.5k engagements, Over 3k new profile visits (up 47%)
      • Twitter - 48k impressions and nearly 100 mentions (up from 30 last month)
      • Instagram - 168k impressions
      • YouTube - Over 1,000 views and 13.2k impressions
Social Media: 450+ mentions for KCBS including great coverage from local media for the Media Pro Am on May 1st and interaction from sponsors, judges and pitmasters.
  • 151 Contests Completed in 2022 Season (November 1, 2021 – June 7, 2022)
  • 392 Contests Projected for 2022 (calendar year - as of June 7, 2022)
333 Master Contests
114 Backyard Contests
77 Kids Q contests
46 One-Meat Contests
14 Competitor’s Contests
8 Steak Contests & 1 Steak Cook-Off Contest
46 International Contests
  • 33 Contests Canceled for 2022
  • 16 Contests Postponed in 2022
  • 17 Contests Scheduled for 2023 
  • 37 CBJ Classes Scheduled for 2022
  • 24 TC Classes Scheduled for 2022
●                CONTEST Advertising:
Updated Advertising Packages and are proactively sharing with Organizers, as well as on KCBS.us
  • Eblast to Organizers is set to go out once a month
Johnny Trigg shootout is live in Texas markets. Promoting across all platforms to drive sign-ups among both Cooks, Judges and for CBJ classes.
  • Combined total of 67 teams competed thus far.
  • Added Raider Red Meat BBQ & Ribeye Championships to the contest lineup.
  • Awaiting paperwork from Tombal, TX.
  • Johnny Trigg Shoutout Points are now available on the KCBS website
  • The KCBS Gear store with merchandise options is live. https://kcbsstore.spiritsale.com/ Pins for participants to purchase will be available on-site. 
COMMUNICATIONS:          Bullsheet  June–  47.7% Open rate.
●      Meat Sheet mid-month newsletter May 48%
Scholarships Letters and emails were sent to recipients and those that did and didn’t receive scholarships. Eblast and press release went out on Jun 8, 2022.
Gary & Carolyn Wells Awards : live on the website and  BullSheet. Eblast this month for nominations.
BOD Nominations 2023: Board Nominations for 2023 will kick-off in a notice in the July BullSheet. Be on the lookout and thinking about hard-working KCBS members to consider nominating for the Board.

Old Business  
New Business
  • Discussion of Masters’ Series Qualifications
  • Chiles motion to move to closed session
    • Nancy 2nd
    • Motion passes unanimously
Move to closed session at 6:47 PM
Closed Session Agenda:
Discussion of Legal, Financial, and Real Estate
After Closed Session:
The Board may take any necessary actions including Motions on any or all matters discussed in closed session
Board returned to open session at 7:30
  • Myron motion to to increase annual Dues to $45 annually for individuals and $60 annually for families effective 9/1/22
    • Nancy 2nd
    • Motion passes unanimously
  • Joel motion to approve new Youth BBQ rules and replace existing Kids Q rules, effective immediately
    • Rick 2nd
    • Motion Passes unanimously
Adjourn or Suspend
  • Rick motion to adjourn
    • Chiles 2nd
    • Motion passes unanimously
Attachments and Reports
Contest Report
BOD Approval –    
In-house Approval –    
Car-B-Que (BACKYARD ONLY) 9/9-10/2022 Belton, MO
Kora Shriner's BBQ Competition 8/27-28/2022 Hiram, ME
Kora Shriner's BBQ Competition (ONE MEAT RIBS) 8/27/2022 Hiram, ME
Smokin on the Route - Steak 7/29-30/2022 Miami, OK
Reelin N Smokin Backyard BBQ Competition (BACKYARD ONLY) 6/10-11/2022 Huntsville, AL
Biloxi Blues & BBQ Festival 11/11-12/2022 Biloxi, MS
Permian Basin Barbeque Cook-off (BACKYARD ONLY) 9/29/2022 Midland, TX
Beats, Brews, & BBQ 3/31-4/1/2023 Wagoner, OK
Bent Brewstillery BBQ (BACKYARD ONLY) 9/10/2022 Roseville, MN
Currituck Bulls & BBQ 11/4-5/2022 Powells Point, NC
Keystone Classic BBQ State Championship 10/7-8/2022 Harrisburg, PA
Smoke on the River (BACKYARD ONLY) 9/16-17/2022 Burlington, KS
Saluting with Smoke (COMPETITOR'S SERIES) 11/4-5/2022 Yorkville, IL
Saluting with Smoke Single Meat Rib Burn (ONE MEAT RIBS) 11/4/2022 Yorkville, IL
The War of Barbeque (ONE MEAT RIBS) 6/18/2022 Isola della Scala, ITALY
Murphysboro BBQ Cook-off/Praise the Lard 9/23-24/2022 Murphysboro, IL
Royal Oak Invitational Only (COMPETITOR SERIES) 10/21-22/2022 Roswell, GA
The 18th Annual Burnt Offering BBQ Contest (COMPETITORS SERIES) 10/7-8/2022 Riverside, CA
Annual Crawford County Fair BBQ Contest (ONE MEAT PORK) 9/9-10/2022 Mulberry, AR
Sanctioning Committee
JUNE 8, 2022
Meeting began at 12:01 PM CST
Members in attendance:  Emily Detwiler, Stan Dobosenski, Debbie Yopp, Candy Weaver, Karrin Murphy, Sherry Byler, Laurie Tweeten, Cliff Davis, Jeanne Titus, Alan Rothrock and Myron Berry
A survey to cook teams will be sent out Friday, June 10th to approximately 5000 cooks for their input on the potential sanctioning of a Master Series 2 Meat contest.
A discussion from last months meeting about the payouts for contests was brought back to our committee this week. The current guidelines are:
  1. There are times when circumstances make it impossible to comply, such as the loss of a sponsor. Therefore, it is the policy of KCBS that any time prior to 90 days from the date of the contest, Organizer may seek approval from KCBS, in its sole and absolute discretion, a modification to the cash prize money, upon the following terms:
a. Organizer must in writing, state the cause for the modification.
b. All registered teams must be notified in writing (USPS) and by e-mail of the change
and have an opportunity for a full refund, any time prior to 15 days before the
contest date.
c. Immediately upon approval by KCBS, if any, all applications, advertising and websites of the contest, will in a bold and conspicuous manner advertise the change and
reduction in cash prize money.
There have been several contests in the past couple of months that needed to change their payout in less than 90 days prior to their contest due to several circumstances as low team count, fewer sponsorships, etc.After discussion the committee voted to change the wording in section 4. from 90 days to 30 days. This change will be made on the 2023 applications.
Meeting adjourned at 12:42pm
Myron Berry, Chair
Judging Committee
KCBS CBJ Committee Meeting Notes
May 31st, 2022
Invitees: - Chiles Cridlin, Emily Detwiler, Stan Dobosenski, Amy Acock, Julie Poe, Nancy Goldsmith, Frank Gonzales,  George DeMartz, Kelly McIntosh, Bill Jones, Dave Druetzler, Paul Buob, Cliff Brockman, Tom Colla, Mark Gantt, Mike Kilby, Ralph Williams
Not in attendance – Amy Acock, Frank Gonzales, Paul Buob, Mike Kilby,
Old Business
  • JSSP and JCUP progress review (as of 6/09/2022). 
    • The JSSP Program 1703 passes from 1466 unique members successfully passed!
    • The JCUP Program 2245 passes from 1815 unique CBJ’s have successfully passed!
  • Matching the MCBJ Exam questions back to the older CBJ manual for palate cleanser
    • Thank you Amy A. for updating the following documents: CBJ Manual, CBJ PPT, TC Manual, TC PPTG, Rep Manual, Organizers guide contest, Organizers guide class. 
New Business
  • Develop program considerations for an “Online Food Handlers Certification” for all members.
    • This is complete!  Thanks to all that helped make this happen and we have a new member benefit!  
  • Develop program considerations for Online Table Captain Certification Program (TCCP),  CBJ not required.
    • 90 minutes in length. Six modules covering the 31 existing slides.  Possible 10 questions at the end of each module, depending on the length and number of objectives in each.  CBJ committee now recommends 100% to pass, just like JCUP with unlimited retakes. 
    • Goal will be to deliver to the CEO before end of June so voiceover and video production can be put out for bid.  Go-Live before end of TOY year requested.
    • Full scripting outline completed, modules given to different committee members to write narration.  Requested narration completion by 6/15, review and submission by 6/30.
  • Develop program considerations for full Online CBJ course to determine if viable and how it would work.  Not a replacement for traditional in person class, but an alternative.
    • Develop requirements. 
      • How long? – Four hours maximum?  How many videos?  Create new vs use existing content?  Will incorporate all content from the current slide deck as well as JCUP content.
      • Preference is leaning towards a live “zoom” type format where the class will be online, but instructor led to answer questions or give examples.
  • Develop program considerations for a new, next generation CBJ seating program.
    • Dubbed “The Electronic Chip Draw”, use what we know and then full random selection for what we do not.  Judges need NOT to be concerned that their scoring would influence being chosen for a contest.  Could also be used to help maintain electronic Judge and volunteer signatures record.
    • Very dependent upon statistical analysis being requested by the Tech Workgroup.
    • Would rely heavily on KCBS Rep Committee input for usability and functionality.
      • Initial functionality requirements started by the Reps on the CBJ committee, passed off to Tech committee for review before sending to the Rep committee. 
      • First draft of requirements from the CBJ committee has been delivered to Tech and Rep committee.
  • Develop program considerations for a new KCBS CBJ Portal applet that could link cook teams with Judges that need to cook for their MCBJ requirement.  Search by geographical are and automate sending emails to teams willing to host judges by area on behalf of the judge. 
    • Quote delivered to the CEO, this will remain on the list with low priority.
    • Secondary functionality could be for Judges that are willing to cook with cook teams to provide guidance (Teams searching for judges for cooking assistance).
Closing – Any additional questions or concerns that are provide 
Contest Representative Committee
Rules Committee
Discussion of updates to Kid’s Q rules as we prepare for a proposal to the board for updates to the Kid’s Q rules.
Finance Committee
Foundation Committee
Kansas City Barbeque Society
April 25, 2022  7:00pm CST
Nancy Goldsmith, Beth Salzl, Priscilla Smith, Charlene Ellis, Matt Greer, Jeanne Titus
  1. KCBS World Invitational
  • Discussion of dates and location
  • Planning began for Pop-up Shop and determining who will work when
  • Raffles:  will have 50/50 raffle again; raffle(s) for individual items will depend upon what items are donated
  1. Scholarships for 2022:  Award decisions were presented to the BOD at the 5/10/22 meeting and were accepted.  Letters have been created and were sent to KCBS office for mailing by June 2, 2022. KCBS office will work on PR releases.
    Update: Press release and email blast will be going out on 6/8/22.
  1. Scholarships for 2023:
  •  Members were asked to review current application, instructions, and named scholarship criteria and be prepared to discuss the following at the June meeting
  • Are any changes needed
  • Consider optional question(s) to better determine named scholarship winners



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