KCBS BOD meeting agenda September 13, 2022

Kansas City Barbeque Society
Board of Directors’ Meeting Agenda
Tuesday September 13, 2022 6:00pm
Membership Requests to Address the Board:   None
Call to Order
Roll Call: 
Stan Dobosenski, David McAllister, Myron Berry, Joel Fleetwood, Chiles Cridlin, Cliff Davis, Nancy Goldsmith, Corey Linton, Jeanne Titus, Rick Wagner, Ralph Williams
KCBS Office:  Rod Gray
Board Pledge:
Recognizing barbeque as America’s cuisine, the mission of the Kansas City Barbeque Society is to celebrate, teach, preserve, and promote barbeque as a culinary technique, sport and art form.
I accept my duties as a KCBS director to further the KCBS mission so that truth, justice, excellence in barbeque and the American way of life may be strengthened and preserved forever.
Consent Agenda
          Notice concerning Committee Reports. Some committees do not meet monthly, If a report is presented, it will be included as attachments to the Agenda.
  • Minutes of
  • Financial Report
  • Finance Committee
  • Contest Report
  • Sanctioning Committee
  • Judging Committee
  • Contest Representative Committee
  • Rules Committee
  • Foundation Committee
  • Nominating Committee
Discussion of any items removed from Consent Agenda
Chief Executive Officer’s Report
Old Business  
  • Discussion and Possible motion of a two meat master series contest
  • Review proposed by-law disbursement and feedback
New Business
  • Discussion and Consideration of adding a 2nd head cook to teams, with either cook being able to be present to receive TOY points
Closed Session Agenda:
Discussion of Legal, Financial, and Real Estate
After Closed Session:
The Board may take any necessary actions including Motions on any or all matters discussed in closed session
Adjourn or Suspend
Attachments and Reports
Contest Report
BOD Approval –    
In-house Approval –    
Smoke on the Shores BBQ Championship 3/17-18/2023 Lebanon, TN
Smoke on the Shores BBQ Championship (One Meat Ribs) 3/17-18/2023 Lebanon, TN
7th Annual E'burg BBQ Contest 7/28-29/2023 Emmetsburg, IA
Hermiston Fall Fest, BBQ, Brews, & More 10/7-8/2022 Hermiston, OR
2022 Indio California State BBQ Championship 11/4-5/2022 Indio, CA
Smokin in the Creek BBQ 4/21-22/2023 Sugar Cree, MO
BBQ & Brew Fest - Best in the Southwest 3/10-11/2023 Yuma, AZ
Shenandoah ShenDig 7/21-22/2023 Shenandoah, IA
Meetjesland International BBQ Contest 4/29-30/2023 Aalter, Belgium
Smokin' in the Valley 11/26-27/2022 Perth, Western Australia
Boo-B-Que BBQ Championship Day 2 10/29-30/2022 Oak Grove, MO
Beat the Heat BBQ & Brews 8/11-12/2023 Alamosa, CO
Monterrey BBQ Fest 9/30-10/1/2022 San Pedro Garza Garcia, Mexico
Wild West Fest on Fire 8/12-13/2023 Medvode, Slovenia
Kickin' It Route 66 BBQ (Day 2) 3/25-26/2023 St. Robert, MO
Sip & Swine BBQ Festival 3/3-4/2023 Lawrenceville, GA
Bone Suckin' Sauce Peak City Pig Fest 4/14-15/2023 Apex, NC
Smoke on the Plains Derby BBQ & Music Fest 6/9-10/2023 Derby, KS
Somerset Sizzle 5/20-21/2023 Somerset, MA
Smoke on the Water BBQ Fest (BACKYARD ONLY) 8/26/2023 Lincoln, AL
Sanctioning Committee
Judging Committee
KCBS CBJ Committee Meeting Agenda
August 30th, 2022
Invitees: - Chiles Cridlin, Rod Gray, Stan Dobosenski, Amy Acock, Julie Poe, Nancy Goldsmith, Frank Gonzales,  George DeMartz, Kelly McIntosh, Bill Jones, Dave Druetzler, Paul Buob, Cliff Brockman, Tom Colla, Mark Gantt, Mark Bucksbaum, David McAllister. 
Not in attendance – Frank Gonzales, George DeMartz, Paul Buob
Old Business

  • JSSP and JCUP progress review (as of 8/30/2022).  
    • The JSSP Program 1834 passes from 1578 unique members successfully passed!
    • The JCUP Program 2733 passes from 2203 unique CBJ’s have successfully passed!

  • Develop program considerations for Online Table Captain Certification Program (TCCP), CBJ not required. 
    • Available to the KCBS office so that voiceover and video production can be put out for bid.  This action item is complete until production begins. 
New Business 

  • Quick high level review of Data Scientist Report on KCBS Judging (fantastic analytics on judging trends). 

  • Update on Outstanding CBJ Nominations, Develop review process as submissions end Oct 1. 

  • Develop program considerations for full Online CBJ course to determine if viable and how it would work.  Not a replacement for traditional in person class, but an alternative.
    • Develop requirements.  
      • 10 modules, now referred to as the JOTC or “Judge Online Training Certification”.
      • Code of Conduct and Anti-Discrimination to be electronically signed at the registration / payment for class and test questions could be included in subsequent modules. We would not include this as a module in the online class if this is acceptable. 
      • Reuse of the scoring, chicken, ribs, pork and brisket modules from JCUP.
      • Preference is still leaning towards a live “zoom” type format where the class will be online, but instructor led to answer questions or give examples. 
      • Narration rough draft to be completed for all modules by 8/30. 

  • Develop RFP for a new seating program on hold, developing an RFP for a new SCORE program takes precedence.
    • Two year project, where it is estimated to take three months to develop the RFP, three months to shop and award the RFP, Three months for funding and another three for the awarded company to develop.  Beta testing, Rep training and rollout will take another, or the second year to complete. 
    • Recommendation is to not invest in a separate judge seating program until SCORE is updated, add seating functionality to the new SCORE program so Reps will have all features in one program. 
    • Current SCORE program utilizes Microsoft CE 4.0 that was built in 2012, end of life in 2016 and end of support in June of 2021.  Our technology company had informed a previous BOD that this project should have been started years ago.  
    • Would rely heavily on KCBS Rep Committee and our technology provider for input for usability and functionality.  Have requested $1,250 to work with Park Road Technologies to develop RFP. 

  • Develop program considerations for a new KCBS CBJ Portal applet that could link cook teams with Judges that need to cook for their MCBJ requirement.  Search by geographical are and automate sending emails to teams willing to host judges by area on behalf of the judge.  
    • Quote delivered to the CEO, this will remain on the list with low priority. 
    • Secondary functionality could be for Judges that are willing to cook with cook teams to provide guidance (Teams searching for judges for cooking assistance). 

Closing – Any additional questions or concerns that are provided. 
Contest Representative Committee
KCBS Rep Committee Meeting
Sept 5, 2022 at 18:30
Members present: Jeanne Titus, Ralph Williams, Debby Gage, Bob McKee, David McAllister, Aaron Stoffer, Stan Dobosenski and Rod Gray
We reviewed whether parsley could be used as a palate cleanser for the judges, there was no consensus within the group.  We all agreed the judges should be removing the parsley prior to judging the meat.  We will discuss further.
Discussion was made on Rep Advisory 1.18 with further discussion at the next committee meeting on October 3rd, 2022.
Discussions concerning a backyard team competing in a Master contest as well as a Backyard contest on the same day.  The team would need to split with another name and KCBS number.
It was brought to the attention of the committee that judges may not be able to eat 7(or more) entries at a 4-Meat contest.
Question concerning a 2023 Per Diem increase as it hasn’t been increased in 7 or 8 years.
Rules Committee
Rules Committee Agenda for 8/17/2022
Old Business
  • 2nd Head Cook
    • Website can do this
    • David working with office
      • Proposal in Sept Board Meeting
  • Approved Pallate cleansers
    • Email sent to rep committee for consideration
  • Tiebreakers
    • Still need to get with David on what he’s working on that
  • Foreign Object rule clarification
    • What should we improve/clarify
    • Draft proposed rule
New Business
  • Any topics that have come up any one wants to discuss
  • Definition of a BY cook
    • Chat through Email
  • Rules chat email
    • Ed’s email
      • 2 meat contests.
Finance Committee
Foundation Committee
KCBS Foundation Committee 
Minutes – August 22,  2022  7:00pm CDT
Attendees: Nancy Goldsmith, Priscilla Smith, Matt Greer

  1. Foundation Bylaws/Mission Statement
    With proposed revision of KCBS bylaws, those for the Foundation need to also be reviewed and revised.  A preliminary revision has been prepared and is out for internal review prior to being sent to legal counsel for review.

    Mission Statement was presented and approved

  2. Pop-Up Shop at World Invitational
    The potential donor list was shared with the committee. So far, Goldsmith has contacted all 2021 donors as well as some additional potential donors and will follow up with same.  Contact has also been made with those who indicated willingness to donate on their team registration for the WI.

    M. Greer will be contacting some individuals with whom he has a relationship to determine their interest in a donation.

  3. Proposed wording of optional essay for 2023 scholarship application window.  Discussion was deferred to allow more committee members to comment.

  4. Draft article for Bullsheet was reviewed, edited and approved.