KCBS Board of Directors Quick Notes for March 2026 Regular Meeting

 

Membership Requests to Address the Board – None

 
Call to Order – Paul Buob, Board President
Meeting was called to order at 6:07 PM
 
Attendees Present: Carol Bigler, Donna Fong, Jeanne Titus, Blake Moore, Paul Buob, Randy Todd, Thomas Gearhart, Luke Darnell, and Rod Gray (CEO).
Absent: David Qualls
Roll Call: A quorum was confirmed 
 
Board Pledge: Paul Buob read the board pledge, affirming the mission of the Kansas City Barbecue Society (KCBS).
 

Approval of Consent Agenda

        Notice concerning Committee Reports. Some committees do not meet monthly.  If a report is presented, it will be included as an attachment to the Agenda.
 

• Minutes of previous BOD meeting
• Contest Report
• Sanctioning Committee
• Judging Committee
• Contest Representative Committee
• Rules Committee
• Foundation Committee ● Nominating Committee ● Work Groups:

 

• Discussion of any items removed from the consent agenda - none
• Motion: Donna Fong moved to accept the consent agenda.
• Second: Jeanne Titus.
• Vote: Passed unanimously.

 
CEO Report 

• The Board may take Actions based on Topics and Discussions from this report as New Business

 
Old Business – None
 
New Business:

Future Banquet Location, Timing, and Multi-Year Agreement

 
Discussion was held regarding future dates, the venue, the scheduling of the board meeting in association with the event, and negotiating a multi-year agreement
 

Proposed Alteration to One Meat Contest Turn-in Time

Discussion was held regarding a request from a contest to alter the time between turn-ins for One Meat contests.

• Motion: Luke Darnell moved to allow the contest to alter the turn-in times for One Meat contests on an experimental basis.
• Second: Randy Todd.
• Vote: Passed unanimously.

 Closed Session:  Discussion of Legal, Financial, Personnel
 

• Discussion of Financial Report
• Discussion of Marketing and Events
• Discussion of Budget

 
Motion: Jeanne Titus moved to enter Closed session.
 
Second: Randy Todd
 
Board entered Closed Session at 6:30 PM
  
Board returned to Open Session at 8:23 PM:
 
Agreement with Barbecue World Cup and Expo

• Motion: Randy Todd moved to allow the CEO and the Barbecue World Cup to enter into an agreement regarding competition eligibility. The agreement would allow the Grand Champions (GC) and Reserve Grand Champions (RGC) of the Wells Cup (Open), the GC and RGC of the KCBS Master Series Invitational, and the top five finishers for the 2026 KCBS Master Series Team of the Year qualify for the Barbecue World Cup.
• Second: Carol Bigler.
• Vote: Passed, with Luke Darnell abstaining.

 Approval of Revised 2026 Budget

• Motion: Thomas Gearhart moved to approve the revised 2026 budget as presented.
• Second: Luke Darnell.
• Vote: Passed unanimously.

 Motion to Approve Multi-Year Banquet Venue Negotiation

• Motion: Thomas Gearhart moved to approve the CEO, Rod Gray, to negotiate dates and a multi-year agreement with the venue for the KCBS banquet.
• Second: Jeanne Titus.
• Vote: Passed unanimously.

 Adjournment

• Motion: Donna Fong moved to adjourn the meeting.
• Second: Jeanne Titus.
• Vote: Carried unanimously.
• Time: The meeting adjourned at 8:26 p.m.